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Letter and Instructions for Second-time (or More) Suspended Students

Dear Student:

Your academic record shows that you have been suspended two or more times; therefore, you must remain out of the University for at least one calendar year from the semester of suspension unless you appeal this suspension.

You will have the opportunity to appeal your suspension to the Academic Policies and Standards Committee. The Committee will meet as follows:

APPEAL PACKET DUE NO LATER THAN COMMITTEE WILL MEET
Thursday, January 8, 2015 Tuesday, January 13, 2015

APPEAL PROCEDURE:

  • To appeal your suspension, please complete the following:
    Complete the enclosed appeal form; see your advisor if you need assistance in gaining all required academic information.
  • Type a letter explaining the reasons for your academic performance and what has changed to resolve the issue(s); this letter must be typed, dated, and signed by the student. Please refer to the outline for an appeal letter available at http://www.nicholls.edu/academics/academic-suspension-information/outline-for-a-well-written-appeal-letter/.
  • Gather documentation to support your appeal and attach it to the letter and appeal form. The documentation MUST refer to the circumstances referred to in your letter. (See “Criteria and Required Documentation for Filing for a Waiver…” on the reverse side of the appeal form.)
  • Gather documented evidence that you have complied with the conditions or recommendations made by the committee (or your dean) on any prior appeal. You should present this evidence to show the committee that you have attempted to improve your academic performance since your last appeal.
  • If you are within 24 credit hours of graduation, you are to submit a Graduation Date Verification Form which is to be completed and signed by your Academic Advisor and the Department Head of the department of your major. This form can be obtained on the Nicholls website: http://www.nicholls.edu/academics/academic-suspension-information/
  • Mail your appeal packet (Appeal form, letter, and documentation) to Academic Policies and Standards Committee, c/o Academic Affairs, P.O. Box 2002, Thibodaux, LA 70310 or deliver to the Office of Academic Affairs in Picciola Hall by the date indicated above.
  • NO LATE APPLICATIONS WILL BE ACCEPTED. APPEALS MUST BE RECEIVED BY THURSDAY, JANUARY 8, 2015.

You will be notified of the status of your appeal, via telephone and via mailed letter, shortly after the Committee meets to review your appeal. If you live in campus housing please call Housing and Residence Life at 985-448-4479. There are housing deadlines that must be met to keep your Spring 2015 housing assignment.

IF YOU FAIL TO APPEAL YOUR SUSPENSION OR YOUR SUSPENSION APPEAL IS DENIED, YOU WILL NOT BE ALLOWED TO TAKE CLASSES FOR ONE ACADEMIC YEAR. You may reapply to Admissions once the suspension period has ended.

IF YOU REGISTERED EARLY FOR THE 2015 SPRING SEMESTER AND YOU FAIL TO MEET THE DEADLINE OF JANUARY 8TH TO APPEAL YOUR SUSPENSION, YOUR SCHEDULE WILL BE REMOVED.

IF YOU MEET THE DEADLINE TO APPEAL YOUR SUSPENSION AND YOUR APPEAL IS GRANTED, YOU MUST PAY FOR YOUR CLASSES NO LATER THAN 4:15 PM ON JANUARY 20, THE DAY BEFORE CLASSES BEGIN.

Frequently asked questions regarding Suspension follow:

Can a student who has been suspended from one university attend another university?
An undergraduate student suspended from a University of Louisiana System institution may not enroll in another university within the System, but may enroll in a community college. To ensure minimal or no loss of credits upon return to the university, it is recommended that the student consult with his/her university advisor regarding the choice of courses to be taken at the community college. Credits earned under these conditions may be accepted for a degree at Nicholls State University provided grades of “C” or higher are earned in each of the courses to be transferred. If the grade earned is lower than a “C” in any course, that course will not transfer to Nicholls State University as credit toward the student’s degree, but the grade will be averaged into the cumulative GPA. For any clarification of these conditions, the student may see his/her dean or department head.

What must be included in the appeal packet?
You must submit a completed academic appeal form, a letter addressed to the committee explaining the reasons for your academic performance (Your letter must be typed or it will be returned!), documentation for extenuating circumstances (See enclosed “Criteria and Required Documentation for Filing for a Waiver…”), documented evidence that you have complied with the conditions or recommendations made by the committee (or your dean) on any prior appeal. You are responsible for obtaining this documentation and including it with your appeal packet.

Where should I send this appeal packet?
Your appeal package can be mailed to the Academic Policies and Standards Committee, c/o Academic Affairs, P.O. Box 2002, Thibodaux, LA 70310, or personally delivered to the Academic Affairs Office in Picciola Hall.

What will happen once this appeal packet is received by the Office of Academic Affairs?
Academic Affairs will forward your appeal to the Academic Policies and Standards Committee, and you will be contacted when a decision has been reached. The decision of the Committee is final and binding–there will be no further review of the appeal.

Will my Financial Aid be affected by this appeal?
Approval or non-approval of your academic appeal for a waiver of suspension has no direct bearing on your financial aid status. Be sure to appeal separately to Financial Aid if you receive a letter from that office.

What should I do if my appeal is denied or I decide not to appeal the suspension?
If you do not appeal or your appeal is denied, you must remain out of the University for one calendar year and reapply to the Office of Admissions. Admission applications may be obtained from the Office of Admissions in the Otto B. Candies Hall, online at www.nicholls.edu, or by calling (985) 448-4507.

If you have any questions concerning this matter, please contact Academic Affairs at (985) 448-4012, or email– wendy.toloudis@nicholls.edu.

Sincerely,
Todd M. Keller, DNS
Vice President for Academic Affairs (Interim)

TMK/wdt

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