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RECORDS & REGISTRATION
Records
All records submitted become
the property of the University and cannot be returned to the student.
Change of Name or Address
A
change of name form must be submitted with a copy of an official
document to substantiate a name change. (This change can only
become effective the following semester or summer session.) Forms can
be obtained in the Office of Records and Registration.
Students are expected to list their
current home (permanent) address and, if living on or near the campus,
their college (local) address. When an address change occurs,
the Office of Records and Registration must be notified immediately.
Communications will be mailed to students at their addresses currently
on file. Final grades are sent to the permanent address.
Transcript of Academic Record
Students
may obtain a certified statement of their academic record from the Office
of Records and Registration upon written request. There is no
charge for transcripts.
Every
effort is made to issue transcripts within two to three working days
after requests are received. End-of-semester transcripts are mailed
as soon as final grades are posted. Transcripts for graduation
candidates are usually mailed beginning the first working day after
Commencement day. A student is considered to be in good standing and
is eligible to continue studies at Nicholls or transfer elsewhere, unless
a statement otherwise is noted on the transcript.
Transcripts cannot be released
if the student either is indebted to the University or has not yet submitted
official transcripts from institutions previously attended.
Transcript of Co-curricular Activities
If the student has submitted
to the Office of Student Life a record of his or her co-curricular activities
at Nicholls, upon request to the Office of Records and Registration,
the student may receive a copy of the co-curricular transcript.
There is no charge for the transcript.
Falsification of Academic Information or Records
A student who is charged with falsifying
academic information, forging, or altering official academic documents,
or withholding information relating to his or her admission, transfer
credits, academic status, records, etc., shall be notified to report to
the Office of Student Life where the student will be informed of these
charges. The student will be formally notified of legal rights, and shall
have the option of a hearing before the Disciplinary Committee, or the
student may choose to waive the right to a hearing and sign his or her
consent of cancellation of registration, denial of credit, or other appropriate
action.
Registration
Prior
to any scheduled registration period, the student must meet with an
assigned faculty advisor or major professor to complete a Registration
Schedule Form (RSF). This form allows each student and advisor
to identify those courses (course name, course number, section number,
course computer number, credit hours, etc.) the student wishes to or
must take. It also allows the student and faculty advisor to identify
alternate section numbers of courses should the student's first-choice
section be closed or cancelled; and alternate course selections that
fit the student's degree plan should the student's first-choice course
selections not be available at the time the student registers.
University
policy requires the student to obtain permission from his or her dean
should the student wish to take a course overload.
A
copy of the RSF will be kept by the advisor and another will be given
to the student for registration. The student must bring a copy
to the Registration Center to be admitted.
It
is the responsibility of each student to be aware of the requirements
of the curriculum in which he or she is enrolled and to register for
course work applicable toward the degree concerned. Transfer students
should secure personal copies of their official transcripts to present
for advisement before and/or during registration; this will avoid unnecessary
repetition of courses which may have been completed at another institution
and will allow advising to be done more efficiently and effectively.
Complete
information about registration policies and procedures can be found
in the University Schedule of Classes published prior to the fall and
spring semesters and the summer session.
A student will be permitted to attend class only after the instructor
has received evidence of official registration from the Office of Records
and Registration.
Students may officially drop a course
for which they have registered by filing with the Office of Records and
Registration a drop form approved by their academic dean and available
in the dean's office.
Schedule Changes
A
student should consult with an assigned faculty advisor before adding
or dropping a course or changing sections. This is to ensure that
the student chooses those courses which will apply toward the student's
degree.
An
abbreviated version of the RSF, the Registration Schedule Form/Drop-Add
(RSF/Drop-Add) can be used after the student's initial registration
to drop and/or add courses.
Courses may
be added through the last day of late registration. The student's advisor
should approve the change. The form must be processed before the deadline
listed in the University Calendar.
A
student may drop a course with a grade of W (or resign
with an automatic W) through the last day to drop
a course as listed in the current University Calendar. When a
student's official record in the Office of Records and Registration
indicates that he or she is registered in only one course in which a
final grade will be earned, and the student wants to drop that course,
or is dropped for non-attendance by the academic dean, a resignation
form must be processed to clear the records. Any time within a
semester or session that a student is dropped from a course for non‑attendance,
a grade of F will be recorded in that course, and the
grade will be used in the computation of the grade-point average.
A student may change the section
of a course in the same manner as that used for adding and dropping courses.
Students who have not met an
admission, immunization, housing, or payment requirement are ineligible
to register (ITR) until the requirement(s) have been met.
Resignations
Students
who wish to resign must complete an official form available in their
academic dean's office. Grades of W
are posted through the last day to drop a course or resign. After
that date, students will not be permitted to drop a course or resign
from the University. Exceptional cases, such as one involving
a major illness or accident, may be presented to the student's academic
dean for resolution or processing. A resignation form requires
the signatures of the student, the academic dean, the dean of Student
Life, the director of the Library, the director of Financial Aid and
the Controller. In addition, students receiving Title IV financial
aid must submit a form signed by instructors verifying class attendance,
however slight, during the semester or session in question.
A student who leaves the University
without properly completing a resignation form will receive grades of
F or U in all courses. A student who voluntarily
withdraws from the University during a regular semester or summer session
is considered a continuing student for purposes of registration for the
next semester or session. A student on probation cannot remove his
or her probationary status without completing the semester.
Academic Credit and Advanced Placement Opportunities
Credit by Petition
An undergraduate student with
an exceptionally high score on the ACT (American College Test) examination
or who has prior knowledge of a subject may be placed in advanced level
course work in certain academic disciplines. Credit will not be granted
for academic sequence course work taken previously and for which grades
have been earned. Credit by petition is applicable to courses
taken at Nicholls only, not to transfer courses. Students are allowed
advanced placement credit only in courses numbered below 200.
If the advanced level course work is completed with a grade of
C or better the first time taken, the student may receive credit
for the lower level course work by submitting a completed Credit by
Petition form to the Office of Records and Registration. A student
who earns less than a C in the advanced course work forfeits
eligibility to petition for credit for the lower-level course work.
Credit will be allowed only on academic sequence course work approved
by the appropriate department head. Credit received by petition may
be applied toward graduation but will not be considered in computing
the overall grade‑point average. The petition form can be obtained
from the office of the student's academic dean.
Correspondence, Independent Study, Extension Work
Credit
toward a degree may be awarded for independent study and for correspondence
and extension courses completed through accredited colleges or universities.
A maximum of fifty percent of Nicholls degree requirements may be earned
through correspondence, extension, military service, military service
schools, College Level Examinations Program (CLEP), or any accumulation
from all categories of testing, placements, and similar programs. Since
the University policy on granting credit for CLEP scores excludes certain
academic areas, the student should request further information on the
policy regarding CLEP from the Office of Records and Registration or
the Testing Center. Credit will be granted for scores of 3 or
higher on the Advanced Placement Program of the College Entrance Examination
Board (CEEB). Official transcript of AP and CLEP test results
should be sent directly to the Office of Records and Registration by
the testing agencies.
To take a correspondence course,
a student must first get permission from his or her academic dean on the
appropriate form. Correspondence examinations are administered by the
Testing Center for a fee of $20 per examination. The Request for
Correspondence Work form is available in the office of the student's academic
dean. No credit for correspondence or extension work can be earned
toward a degree or for professional growth while a student is under suspension.
Nicholls does not offer correspondence courses. Registration packets
for many correspondence examinations can be found at the Testing Center.
Nicholls students may obtain
credit by examination in four ways:
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ACT (American College Testing
Program)
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Advanced Placement Examinations
of the College Board (AP)
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College-Level Examination
Program of the College Board (CLEP)
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Nicholls State University
Credit Examinations
ACT (American College Testing)
Program Scores
Entering freshmen are eligible for course credit in English and/or
mathematics if their enhanced ACT scores are sufficiently high.
Students receive credit in:
- English 101 if they score
28 or higher in English
- English 102 if they score
32 or higher in English
- Mathematics 101 if they score
23 or higher in mathematics
- Mathematics 102 if they score
27 or higher in mathematics
The University accepts the corresponding
Scholastic Aptitude Test (SAT) scores in place of ACT scores for advanced
placement purposes under exceptional circumstances.
Advanced Placement Program
Examinations
Students achieving
scores of 3 or higher on the Advanced Placement examinations are eligible
to receive credit on the basis of such test scores. Credit is granted
for freshman-level and sophomore-level courses only. Students who have
completed these tests should have their scores sent by the College Board
directly to the Nicholls State University Office of Records and Registration.
College-Level Examination
Program
Students enrolled
at Nicholls State University may receive credit for prior learning through
the College-Level Examination Program (CLEP), a national standardized
testing program that offers exams equivalent to final exams in introductory
college freshman and sophomore courses. Nicholls accepts credit
earned through CLEP only for credit in freshman and sophomore courses.
Students must earn the minimum score of 50 or higher to receive credit.
Credit is awarded when the CLEP examination score is reported on an
official transcript from CLEP, sent directly by the CLEP transcript
service to the Office of Records and Registration. Passing scores for
subjects credited through CLEP are recorded by an “S,” by the equivalent
Nicholls course number and title, and by the appropriate credit hours.
CLEP credits will be accepted from other accredited institutions if
the scores meet Nicholls credit-granting standards. Resident students
may not gain credit through CLEP for courses equivalent to or at a lower
level than other courses they have already taken at Nicholls.
CLEP exams are administered at the Nicholls Testing Center, an official
CLEP Test Center. The following examinations are approved for
Nicholls credit: American Government, American History I, American History
II, Calculus with Elementary Functions, College Algebra, College Algebra-Trigonometry,
College Composition (+essay component), College French, College German,
College Spanish, General Biology, General Chemistry, Human Growth &
Development, Info Sys & Computer App., Introductory Business Law,
Introductory Psychology, Introductory Sociology, Principles of Macroeconomics,
Principles of Microeconomics, Trigonometry, Western Civilization I,
Western Civilization II. Students should report to the Office
of Records for Nicholls courses that are equivalent to the CLEP examinations.
Nicholls State University
Credit Examinations
Nicholls administers
credit examinations to students who claim special competence gained
through practical experience, extensive training, or completion of courses
in non-accredited institutions. A credit examination must be approved
in advance by the dean of the college in which the course concerned
is offered, and the department head and the appropriate instructor in
the academic department administering the examination. Students
seeking credit by examination will initiate the process by obtaining
the required application in the Office of Records and Registration.
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Credit examinations will
be permitted only in those areas in which the student has already
gained fundamental knowledge of the subject.
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Only students enrolled in
the University are eligible to take credit examinations.
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Transfer students may not
take credit examinations until all credits accepted as transfer
credits are recorded at Nicholls.
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The course for which credit
is sought must be included in the current University Bulletin.
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In no case will a student
be permitted to take a credit examination in a course which the
student has audited or taken for non-credit or a course in which
the student made an unsatisfactory grade of W, D, F
or U.
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A student may not repeat
a failed credit examination.
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Credit examinations may not
be used to reduce the University's residence requirements for degree
purposes.
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A student must make the equivalent
of a C grade or better on the examination to receive
credit. However, no grade other than S or U
is assigned or recorded.
Credit for Military Service
A student who has completed a
minimum of six months (181 consecutive days) of active duty in the United
States Armed Forces shall be classified as a veteran. In order to receive
credit for military service, the student must present an official document
showing honorable discharge or assignment to the National Guard or to
reserve status. Two semester hours of health and physical education
activity credit will be awarded for each six months of active service,
up to a maximum of eight semester hours of credit.
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Thibodaux, Louisiana 70310 
