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Confidentiality and Release of Information

The Office of Disability Services (ODS) is committed to ensuring that all information and communication pertaining to a student’s disability is maintained as confidential as required or permitted by law.

The following guidelines about the treatment of such information have been adopted by the office and will be shared with students.  These guidelines incorporate relevant state and federal regulations.

  • No one will have immediate access to student files in ODS except for office personnel.  Any information regarding a disability is considered confidential and will be shared only with others within the university who have a legitimate educational interest.
  • This information is protected by the Family Educational Rights and Privacy Act.
  • Sensitive information in ODS student files will not be released except in accordance with federal and state laws.
  • A student’s file may be released pursuant to a court order or subpoena.
  • If students wish to have information about their disability shared with others, they must provide written authorization to the director to release the information.  Before giving such authorization, the student should understand the purpose of the release and to whom the information is being released.  The student should also understand that there may be occasions when the Director will share information regarding student’s disability at his/her discretion if circumstances necessitate the sharing of information and the Director has determined that there is an appropriate legitimate educational interest involved.
  • Students have the right to review their own ODS file with reasonable notification.

If you have any questions regarding the confidentiality policy of the Office of Disability Services please call us at 985-448-4430.

 

Revised March, 2014

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