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Refunds

REFUNDS DUE TO RESIGNATION:

When a student officially resigns from the university, refunds/credits will be based on the official date of resignation.  Whether or not a student attends class does not factor into the refund/credit calculation.   There is no refund when a student reduces his/her course load by dropping one or more classes on or after the first day of University classes.

If a student resigns 15 minutes prior to the close of business on the last business day prior to the first day of University class, the following shall apply:

  • student will receive 100% of mandatory tuition and fees that have been paid (please refer to the Fall 2014 Mandatory Tuition and Fees page  at http://www.nicholls.edu/fees/fall-2014-mandatory-tuition-fees/)
  • if tuition and fees have not been paid, the student will be released from any financial obligation for charges associated with course enrollment

Once University classes have begun, official date of resignation as it relates to the following schedule will be used to determine refunds/credits.  Once University classes begin, all students resigning from the University will be assessed a non-refundable $150.00 resignation processing fee.

Summer 2014 – Full Term & Mini Term A

The following applies to students officially resigning from the University for the Summer 2014 semester.   A non-refundable $150.00 resignation processing fee will be charged to students who resign from the university once university classes have begun.

Before University Classes begin – 100% tuition and fees charged (schedule must be dropped 15 minutes prior to the close of business on the last business day prior to the first day of University classes
June 2nd – June 3rd – 100% tuition and fees* charged
June 4th – June 5th – 80% tuition and fees* charged
June 6th – June 10th – 60 % tuition and fees* charged
June 11th – June 13th – 40% tuition and fees* charged
June 16th – June 17th – 20% tuition and fees* charged
After close of business on June 17th – 0%
*Livetext fee and licensing fees are non-refundable once University classes have begun.

Summer 2014 – Mini Term B Only

The following applies to students officially resigning from the University for the Summer 2014 semester.   A non-refundable $150.00 resignation processing fee will be charged to students who resign from the university once university classes have begun.

Before University Classes begin – 100% tuition and fees charged (schedule must be dropped 15 minutes prior to the close of business on the last business day prior to the first day of University classes
July 2nd – 100% tuition and fees* charged
July 3rd – July 7th – 80% tuition and fees* charged
July 8th – July 9th – 60% tuition and fees* charged
July 10th – 40% tuition and fees* charged
July 11th – 20% tuition and fees* charged
After close of business on July 11th – 0%
*Livetext fee and licensing fees are non-refundable once University classes have begun.

Fall 2014

Before University Classes begin – 100% tuition and fees charged (schedule must be dropped 15 minutes prior to the close of business on the last business day prior to the first day of University classes)
August 18th – August 19th - 100% tuition and fees* charged
August 20th - August 26th - 80% tuition and fees* charged
August 27th - September 5th - 60 % tuition and fees* charged
September 8th - September 15th - 40% tuition and fees* charged
September 16th – September 25th – 20% tuition and fees* charged
After close of business on September 25th – 0%
*Livetext fee and licensing fees are non-refundable once University classes have begun.

Whenever a student must drop a course because a course was canceled or rescheduled at another time by the university, or because the student was advised to enroll in a course in which he or she was ineligible, a full refund/credit will be made for the dropped course.  No refund will be made when a student drops a class for any other reason once university classes have begun.

For questions regarding the above refund policy, contact the Fee Collection Center at 985-448-4058.

Once University classes begin, all students resigning from the University will be assessed a non-refundable $150.00 resignation processing fee.

Resignation with Financial Aid
Students receiving federal financial aid must comply with federal regulations regarding the return of Title IV funds.  Federal financial aid regulations have defined that a student who withdraws from all courses prior to completing more than 60% of a semester or session has not earned 100% of the federal financial aid that was received, and the student and/or the school may be requied to return a portion of his or her federal aid.  If you are thinking about withdrawing from all classes prior to completing more than 60% of the semester, you should contact the Financial Aid Office to determine how your withdrawal will affect your financial aid.


REFUNDS DUE TO CREDIT BALANCES:

A credit on a student’s account occurs when payment applied is greater than the amount that is owed.  This can be the result of financial aid or other awards being applied to a student’s account.

Avoid having to wait on the mail to receive your credit balance check. Students may choose to have their credit balance refunds deposited directly into their bank account or applied to their Colonel Card Account.

Students who would like to sign up for direct deposit, should submit a completed direct deposit form to Controller’s Office, PO Box 2003, Thibodaux, LA 70310.  To access the direct deposit form,  go to http://www.nicholls.edu/fees/files/2012/05/Direct-Deposit-Credit-Balance1.pdf

Students who would like to transfer their credit balance to their Colonel Card account should contact the Fee Collection Center, 142 Elkins Hall, 985-448-4058.

All credit balance  checks, refunds, student payroll checks or other amounts due to a student shall be applied to any indebtedness or amount owed by the student to the university.  Any remaining balance shall be paid to the student in the form of a refund check which is mailed to the student.

Refunds and/or credits will be applied based upon the following policies:

  1. All refunds/credits due a student shall first be applied to any indebtedness due the university, including the resignation processing fee; any remaining refund balance shall be paid to the student.
  2. Any indebtedness remaining after refunds/credits have been applied must be paid in full before re-entry into the university or before receiving a transcript.
  3. The applicable date used to calculate refunds for students who enrolled in only off-campus, only night, only web or seven-and-seven program classes shall be the date of their first class meeting rather than the first University class day listed on the university calendar.
  4. When a student resigns from the university because of approved medical reasons, the date used in calculating refunds/credits shall be the date when a student became medically unable to continue class attendance or the last class attended as verified by instructor.  An attending physician’s statement must be submitted upon resignation.
  5. If a student dies during a semester, a full refund/credit will be made.
  6. Whenever a student must drop a course because a course was canceled or rescheduled at another time by the university, or because the student was advised to enroll in a course in which he or she was ineligible, a full refund/credit will be made for the dropped course.  No refund will be made when a student drops a class for any other reason once university classes have begun.
  7. The policy and procedures for handling refunds or reduction of charges for housing and food services can be reviewed at www.nicholls.edu/housing/policies-handbooks.  A printed copy of the policies and procedures is available at the Housing office in the La Maison du Bayou Club House.
  8. No refund/credit of tuition, fees or other costs paid in association with attendance at the university, including room and meal costs, will be made in the case of students who have been subject to disciplinary action which deprived them of privileges and services for which they paid.
  9. Requests for exceptions to the university refund/credit policy as stated in numbers 3, 4, and 6 above must be made in writing by the student and submitted to the Controller.  Also, for number 4, an attending physician’s statement must be attached to the letter.
  10. The above policies are subject to change without notice.

For questions regarding the above refund policy, contact the Fee Collection Center at 985-448-4058.


CONTACT INFORMATION

Fee Collection Center
142 Elkins Hall
985-448-4058

Controller’s Office / Accounts Payable
144 Elkins Hall
985-448-4072

Financial Aid
418 Candies Hall
985-448-4048

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