Refunds
REFUNDS DUE TO RESIGNATION:
When a student officially resigns from the university, refunds/credits will be based on the official date of resignation. Whether or not a student attends class does not factor into the refund/credit calculation. There is no refund when a student reduces his/her course load by dropping one or more classes on or after the first day of University classes. If a student resigns before 4:15 p.m. on the last business day prior to the first day of class, the student will receive 100% of tuition and fees paid.
Once University classes have begun, official date of resignation as it relates to the following schedule will be used to determine refunds/credits.
Spring 2012
Before classes begin – 100% of all tuition and fees (see note below)
January 18 – January 19, 2012 - 75% of all tuition and fees less $150 for processing
January 20 – January 24, 2012 - 50% of all tuition and fees less $150 for processing
January 25 – February 6, 2012 - 25% of all tuition and fees less $150 for processing
After 4:15 p.m. on February 6, 2012, 2011 - 0%
Fall 2011
Before classes begin – 100% of all tuition and fees
August 17 – August 18, 2011 - 75% of all tuition and fees less $150 for processing
August 19 – August 23, 2011 - 50% of all tuition and fees less $150 for processing
August 24 – September 6, 2011 - 25% of all tuition and fees less $150 for processing
After 4:15 p.m. on September 6, 2011 - 0%
Note: Student insurance and license fees are non-refundable.
For questions regarding the above refund policy, contact the Fee Collection Center at 985-448-4058.
Resignation with Financial Aid
Students receiving federal financial aid must comply with federal regulations regarding the return of Title IV funds. Federal financial aid regulations have defined that a student who withdraws from all courses prior to completing more than 60% of a semester or session has not earned 100% of the federal financial aid that was received, and the student and/or the school may be requied to return a portion of his or her federal aid. If you are thinking about withdrawing from all classes prior to completing more than 60% of the semester, you should contact the Financial Aid Office to determine how your withdrawal will affect your financial aid.
REFUNDS DUE TO CREDIT BALANCES:
A credit on a student’s account occurs when payment applied is greater than the amount that is owed. This can be the result of financial aid or other awards being applied to a student’s account.
Avoid having to wait on the mail to receive your credit balance check. Students may now choose to have their credit balance refunds deposited directly into their bank account or applied to their Colonel Card Account.
Students who would like to sign up for direct deposit, should submit a completed direct deposit form to Controller’s Office, PO Box 2003, Thibodaux, LA 70310. To access the direct deposit form, go to http://nicholls.edu/documents/nicholls/directdeposit.pdf
Students who would like to transfer their credit balance to their Colonel Card account should contact the Fee Collection Center, 142 Elkins Hall, 985-448-4058.
All credit balance checks, refunds, student payroll checks or other amounts due to a student shall be applied to any indebtedness or amount owed by the student to the university. Any remaining balance shall be paid to the student in the form of a refund check which is mailed to the student.
Refunds and/or credits will be applied based upon the following policies:
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All refunds/credits due a student shall first be applied to any indebtedness due the university; any remaining refund balance shall be paid to the student.
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Any indebtedness remaining after refunds/credits have been applied must be paid in full before re-entry into the university or before receiving a transcript
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The applicable date used to calculate refunds for students who attend only off-campus, only night, or seven-and-seven program classes shall be the date of their first class meeting rather than the first class day as listed on the university calendar.
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When a student resigns from the university because of approved medical reasons, the date used in calculating refunds/credits shall be the date when a student became medically unable to continue class attendance or the last class attended as verified by instructor.
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If a student dies during a semester, a full refund/credit will be made exclusive of premium paid for student insurance.
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Whenever a student must reduce the number of courses because a course was canceled, or rescheduled at another time, or because the student was advised to enroll in a course in which he or she was ineligible, a full refund/credit will be made for the hours dropped. No refund will be made when a student drops a class for his or her convenience once university classes have begun.
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The policy and procedures for handling refunds or reduction of charges for housing and food services can be reviewed at www.nicholls.edu/housing/policies-handbooks. A printed copy of the policies and procedures is available at the Housing office in the La Maison du Bayou Club House.
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No refund/credit of tuition, fees or other costs paid in association with attendance at the university, including room and meal costs, will be made in the case of students who have been subject to disciplinary action which deprived them of privileges and services for which they paid.
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Requests for exceptions to the university refund/credit policy as stated in numbers 3, 4, and 6 above must be made in writing by the student’s academic dean with a letter addressed to the Interim Controller. This letter must be approved by the Vice President for Academic Affairs. Also, for number 4, an attending physician’s statement must be attached to the letter.
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The above policies are subject to change without notice.
Fee Collection Center
142 Elkins Hall
985-448-4058
Controller’s Office / Accounts Payable
144 Elkins Hall
985-448-4072
Financial Aid
418 Candies Hall
985-448-4048