Special Event Parking
The following special event parking requests policy is in place to reduce disruption of the campus parking program.
Events expected to attract 40 or fewer vehicles
Parking space will not be reserved if an event is expected to require parking for 40 or fewer vehicles or if the event will be held after 5 p.m. on a weekday, or on a holiday. The following procedures will be implemented to provide parking for these visitors to the campus.1. The sponsoring organization’s representative must contact Tommy Ponson, director of parking services, at least two weeks in advance of the event at Ext. 4526 or by E-mail at parking@nicholls.edu.
2. The Parking Coordinator will issue the appropriate number of visitor parking passes to the sponsoring group, whose responsibility it will be to mail/deliver the passes to each visitor. The visitor parking pass will indicate the date and time of the event, expiration date of the pass and directions as to where visitors may park. Visitors will be instructed to park in any unoccupied space in visitor/student parking areas.
Parking for college advisory and other groups that meet regularly
Members of college advisory group, and other groups that attend regular meetings on campus for the benefit of the university will be issued a single parking permit listing all meeting dates for the calendar year. The permit will allow these individuals to park in any unoccupied visitor/student parking space.
Special events that require the reserving of fewer than 40 spaces
Requests for exceptions to the above policy, that is, to have a parking area reserved for events that attract 40 or fewer vehicles, must be routed through the vice president of the respective division holding the event. Once approved by the Vice President for Student Affairs, University Police will schedule personnel to reserve the appropriate parking area. Personnel charges associated with reserving the parking spaces will be paid by the department/organization sponsoring the event.
Events expected to attract more than 40 vehicles
If the event is expected to attract more than 40 vehicles and is to be held during daytime class hours, the following procedure is to be observed:
1. At least one month prior to the event, the representative of the sponsoring department/group must submit a request to reserve special event parking to the Office of Student Affairs and Enrollment Services. (Download the request form.)
2. The specific area to be reserved will be determined by the Vice President for Student Affairs. Every effort will be made to prevent/reduce any inconvenience to the Nicholls community. If more than two events request the same parking area within the same week, or if there is construction in a nearby area, the Vice President for Student Affairs will determine the specific parking areas to be reserved.
3. Once parking is approved, the department/organization will be asked to provide precise information about parking to their invited guests in one of their mailings. Student Affairs will provide the organization’s representative with a copy of the campus map indicating the designated parking area. The sponsoring organization will be asked to make copies of the parking map as needed for the event participants.
4. The sponsoring department/organization will be responsible for any personnel charges associated with reserving the parking spaces.
5. When buses are the expected mode of transportation, the same procedure should be followed. The parking area for the buses will be different, and there will be special needs to address for loading and unloading of passengers. In this case, the submission of the application will serve as notification to Student Affairs and/or University Police to alert the University community of the special traffic situation that will occur on the date of the event.
Notice to the campus community that parking space will be reserved
Whenever parking space is to be reserved, the following procedures for notifying the university community will be implemented.
1. Two to three days prior to the reserving of any parking lot space for an event, a “parking alert” sign will be placed at entrances of the affected parking lots. These signs will notify the university community about the specific parking area to be reserved and the date(s) of the reservation. The purpose of the advance notification is to allow the university community to plan in advance for any possible inconvenience.
2. When possible, the information will also be sent to The Nicholls Worth with a request that a similar “parking alert” be communicated to the university in the issue preceding the date of the event.
3. The Nicholls community will also be notified via the campus electronic mail system.