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Power Point Quick Tips

To create a presentation on Power Point:
1.
 Click on Start/Programs/MS Office/Power Point.
2.
 Click Blank Presentation.
 
To create a Title Slide:
1. Select the Title Slide layout (top left hand corner of row 1)
2. Click in "Click to add title" text box. Type in the title of your presentation.
3. If you want a subtitle, click in "Click to add subtitle" text box, then type your group’s topic. If you do not want a subtitle, just leave it alone. It will not show up in your presentation. Or…you can click in the box to select it and hit Delete.
4. To reformat the text (size, font, format, color): Highlight the text. Select Format/Font on the top toolbar.
   
To save your presentation:
1. Click on File / Save As.
2. Navigate to your destination, name your file, and click the Save button.
3. NOTE: Save your show with each new slide as a precaution.
   
To insert a new slide.
1. Click on the New Slide icon.
 
2. Select the desired layout.
   
To create a bulleted list:
1. Select a layout with bullets .
2.
Click in "Click to add text" text box, then type a bulleted list about your topic. Press Enter after each item in the list.
   
To create a slide with a chart/graph.
1. Click on New Slide icon.  
2. Choose layout with a chart.
3. Click in "Click to add title" text box, and then type the topic of your slide.
4. Click in "Click to add text" text box, and then type a bulleted list of items about your topic. Press Enter after each name.
5. Double click on “chart icon on your slide.” This will bring up a window containing a Datasheet from MS Excel to fill in. Type in your data.
 
6. Close your datasheet window.
7. To change colors, scales, range, labels, background colors, etc., click on parts of the chart to bring up different format windows.
   
To insert WordArt:
1. Click on the WordArt icon on the Draw Toolbar.
 
2. Select a WordArt style.
3. Type in the topic for the slide.
4. Select OK.
 
5. Click on “handles” at corners and size to fit.
6. You can change the fill color, font, word shape, etc., using the WordArt toolbar.
 
7.
You can position your WordArt anywhere on the page by clicking and dragging it. If you did not type in a title, and wish to use it in place of the title, you can drag it on top of the template box. When you show your presentation, only the WordArt will show.
   
To insert a textbox:
1.
Click the Text Box button on the Drawing Toolbar.
 
2.
Type the text.
4.
To move the textbox, select it and drag it to the desired location.
5.
To resize the textbox, select it, place your cursor over one of the corner handles until the two-headed arrow appears, and drag to resize the box.
   
To copy and paste a graphic from the web:
1.
Open up your web browser. Locate the desired picture or graphic to go along with the topic. HINT: Type http://www.google.com in the browser address box. When the page comes up, select the Images tab. Type in a word representative of the desired graphic and click Search.
2.
Right click on the image/graphic. Select Copy.
3.
Click on PowerPoint (on task bar).
4.
Position cursor in the center of the template graphic box.
5.
Right click. Select Paste.
6.
Click on the “handles” at the corners and size to fit. HINT: Hold down the Shift key and drag from the corner to resize the graphic proportionally.
   
To save a graphic from the web and insert it into your presentation:
1.
Open up your web browser. Locate the desired picture or graphic to go along with the topic.
2.
Right click on the image/graphic. Select Save As. Navigate to desired location (your folder, the Desktop, My Pictures in My Documents, etc.). The image should save as a .GIF or .JPEG file. Name the file and click Save.
3.
Click on PowerPoint (on task bar).
4.
Select Insert / Picture / From File and navigate to your saved graphic. The graphic should show up in the gray box. Click Insert.
5.
Click on “handles” at corners and size to fit.
6.
When your graphic is selected, the picture format toolbar should appear. Use the tools to customize your picture. If not, select View / Toolbars / Picture.
   
To insert a graphic from the clip art gallery. or from a saved file:
1. Click on the Picture icon.
 
2. For Clip Art, select an appropriate picture.
3. Click on the image, then select the Insert clip icon.  
 
4. Close the Clip Art Window. Resize using handles.  
   
To recolor a graphic (Some graphics can be re-colored):
1. Select the picture (small boxes appear on sides and corners).
2. On the top toolbar, select Format/Picture.
3. If the picture can be re-colored, a window should appear with a Recolor button near the bottom right-hand corner. Click on the button and customize your colors.
   
To insert hyperlinks:
1. Select whatever you want to be linked to a website by selecting or highlighting it.
2. Click on the Hyperlink Icon.
3. Type in the file or web page name or select it from recently visited web sites. Select Okay.
   
To change the order of your slides:
1. Click on View (on top menu bar) and select Slide Sorter..., Or you can click on the Slide Sorter icon on the bottom left corner of the screen.
 
2. Click and drag a slide where you want it to go
   
To add a background:
1. To add a background color, click on Format / Background. (on menu bar).
2. Click on the drop-down menu bar. Choose a color, More Colors, or Fill Effects. (Try Gradients with two colors or Preset Colors. Or, try Textures. You can select different backgrounds for different slides.)
3. You can select Apply to apply to the slide you are editing, or you can select Apply to All to apply throughout your show.
 
   
To add transitions between slides:
1. Click on Slide Show (on menu bar).
2. Choose Slide Transition. Click the dropdown arrow next to "No Transition," scroll down to bottom of list and choose a transition.
3. For sound effects, click Sound.
4. Select a sound option (NOTE: Too many sound effects can be distracting to the viewer. You may want to be conservative with the use of sounds.)
   
To add animations:
1. First select a slide to animate
2. Click on Slide Show / Custom Animation.
3. Check objects to animate.
4. Select desired Order and Timing.
5. Then select the Effects tab. Choose Entry Animation using the drop down menu bars.
   
To view your show:
1. Save your show.
2. Click on the Slide Sorter icon (bottom left) and select the beginning slide.
.
3. Click on the Slide Show icon (bottom left)
 
4. . …Or, select Slide Show / View Show on the top menu bar.