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XX. Safety Audits

A. Procedures for Audit
The Office of Risk Management, Loss Prevention Section is responsible for conducting safety audits to determine if Nicholls State University is in compliance with existing statues and the State Safety Program and eligible for the five percent credit in insurance premiums. Comprehensive audits will be conducted once every three years, with compliance reviews during non-audit years. When Nicholls receives a satisfactory audit score, it will be credited with a five percent (5%) reduction in premium the following fiscal year. Included in this section are copies of forms used by the Office of Risk Management in conducting its General Safety Audit. Nicholls supervisors should use these audit forms to obtain a self profile of compliance with state safety statues and regulations before notifying the University Safety Officer that they are ready for the state audit. The University Safety Officer will submit electronically the University Self Audit to the Office of Risk Management prior to the audit or compliance review. Nicholls may request assistance in complying with the regulations by writing to: Office of Risk Management, Loss Prevention Section, P.O. Box 94095, Baton Rouge, LA 70804. Nicholls should conduct internal audits until such time as we believe we are in compliance and will meet the requirements of an audit by the Office of Risk Management. The Office of Risk Management will schedule a visit at Nicholls by a loss prevention officer to conduct the formal audit. The Office of Risk Management will conduct the audit in the following categories:

• General Safety

• Driver Safety

• Bonds, Crime, and Property

• Equipment Management

• Water Vessel

• Flight Operations (not applicable to Nicholls State University)

B. Appeal of Audit Findings
If Nicholls disagrees with the assessment of the State Loss Prevention Officer, the University may file, in writing, for appeal. Appeals must be received by May 1 of each year. The State Loss Prevention Supervisor/Manager will audit the area in question and attempt to resolve any differences. If the State Loss Prevention Supervisor/Manager determines that Nicholls is not in compliance, the University will be notified in writing of this finding. Nicholls may make a final appeal in writing to the director of the Office of Risk Management. This appeal must be submitted by June 1. A conference will be scheduled in Baton Rouge headquarters of the Office of Risk Management with representatives of Nicholls and the Loss Prevention Section. The director of the Office of Risk Management will submit a final written decision to Nicholls and the Loss Prevention Section by July 1.

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