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VII. Safety Inspections

The operational safety program shall include general housekeeping safety rules and procedures for conducting safety inspections at Nicholls State University to identify and correct hazards. These safety inspections are a major factor in maintaining operational efficiency of an area assuring safe work environment, and controlling unsafe actions of people. Safety inspections should be conducted on a regular basis even if a problem has not been reported. If hazards exist, corrections should be made immediately to meet accepted and approved standards. Nicholls State University is classified as a Class B facility by Louisiana Worker Compensation Rule 15. Therefore, safety inspections are required to be conducted on a quarterly basis. Deans, department heads, directors, supervisors, managers, etc. conducting these inspections should identify and correct existing or potential hazards. Inspection reports will be retained for three (3) years and be available for review. Following the inspection, the inspector shall indicate the corrective action recommended for each unsafe condition. The inspector shall follow up the recommendation with a note to the file indicating when the safety problem was resolved and how it was handled. A completed inspection checklist shall be made for each safety inspection and shall be sent directly to the University Safety Officer within three (3) days of the completed inspection. A copy shall also be provided to the dean, department head, director, supervisor, manager, etc. responsible for the area affected. The University Safety Officer shall conduct scheduled and unscheduled safety inspections to insure all operating units are complying with established safety standards and regulations. Because the potential for safety hazards vary from area to area depending upon facility use and other factors, inspection requirements are more stringent in areas of higher risk as indicated below:

Area Inspections
Laboratories- Nicholls State University’s Laboratory Inspection Report provides detailed information on conducting lab inspections. Because of the number of students and instructors using these areas and the greater potential for safety hazards, supervisors will conduct monthly inspections and will take immediate action to correct unsafe conditions as they are discovered.
Buildings- Supervisors will conduct inspections of buildings within their area of responsibility on a quarterly basis or more often if unsafe conditions persist. Problems will be noted with recommendations for corrective action.
Work/Construction Area- Maintenance supervisors will inspect work/construction areas daily to ensure personnel are wearing prescribed safety clothing and following safety procedures. A report will be made if any problem is not corrected in a timely manner.
Grounds/Common Areas- Supervisors will inspect grounds and common areas on a regular basis. Unsafe conditions will be corrected immediately. Any condition not corrected in a timely manner shall be reported to the vice president of that division and the University Safety Officer.
Central Receiving- Supervisors will make periodic, unscheduled inspections and will report any missing or vandalized equipment and/or supplies.
Offices and Classrooms- Deans, directors, supervisors, and instructors will inspect their areas on a regular basis and will take immediate action to correct any problem noted. A report will be made if delays are encountered in having problems corrected.

Management Instruction

Subject: Nicholls State University’s Inspection Program
Purpose: To provide a method for systemically inspecting and eliminating safety and fire hazards that result from uncontrolled sources and to clearly establish defined areas of responsibility for orderliness and cleanliness throughout buildings, laboratories, and grounds of Nicholls State University.

Scope and Applicability
The instruction applies to all laboratories and operating units of Nicholls State University.

Policy
A. All areas of Nicholls State University facilities will be kept in a clean, safe, and orderly manner.
B. Each laboratory supervisor will conduct monthly inspections of their area and will correct any unsafe or unsightly conditions as they are discovered.
C. All employees are responsible for reporting any potentially hazardous condition or practice they find. The supervisor should then address the hazard. If the hazard cannot be corrected, it should be reported to the next level of management. A work order shall be created and monitored until hazard has been corrected.

Laboratory Inspection Report
The Laboratory Inspection Report will be used for monthly laboratory inspections. If unsatisfactory conditions exist, a weekly inspection will be required. In conducting these inspections, laboratory supervisors will give particular attention to the following areas:
A. Slip or trip hazards.
B. Foreign materials which could cause loss of balance – food, oil, grease, liquids, mud, algae, trash, etc.
C. Holes or protrusions on walking surface.
D. Accumulation of flammable or combustible materials.
E. Hazardous materials – special handling, use, storage and disposal.
F. Condition of equipment.
G. Surplus equipment – report to Property Control Officer.
H. Teaching materials and supplies – properly maintained, stored; if surplus, turn in to supply or otherwise disposed of.
Each month when school is in session, or weekly if conditions warrant, laboratory supervisors will conduct an inspection of their area and will complete a Laboratory Inspection Report, noting any corrective action needed. If a serious condition exists, the dean of the respective college will advise their vice president so that corrective action can be expedited. The department shall retain the Laboratory Inspection Report on file for a period of three (3) years. An electronic copy shall be forwarded to the University Safety Officer.

The Building Inspection Report
The Building Inspection Report will be used for quarterly inspections, or monthly if unsafe conditions exist. In conducting these inspections, special attention will be given to the following areas:
A. Buildings and adjacent yards
B. Stairs
C. Ladders
D. Exits and exit markings
E. General environmental controls
F. Medical and first aid
G. Fire protection
H. Automatic sprinkler systems
I. Electrical wiring
J. General safety

Each quarter when school is in session or monthly if unsafe conditions exist, a Building Inspection Report will be conducted noting any corrective action required or taken. A copy of these inspections will be sent for review to the department head, dean, division vice president and the University Safety Officer.

The University Safety Officer shall retain the Building Inspection Report on file for a period of three (3) years.

The Greenhouse and Grounds Report
The Greenhouse and Grounds Report will be used for quarterly inspections, or monthly if unsafe conditions exist. In conducting the safety inspection, special attention shall be given to the following areas:
A. Power equipment (maintenance) – self propelled or riding mowers, edgers, power saws, etc.
B. Hand tools (maintenance) – shovels, spades, blades, etc.
C. Grinders (maintenance)
D. Wheelbarrows (maintenance)
E. Garbage containers (maintenance)
F. Chemicals – proper handling, use, storage disposal, etc.
G. Personal protective clothing

Each quarter when school is in session or monthly/weekly if unsafe conditions exist, a Greenhouse and Grounds Inspection Report will be conducted noting any corrective action required or taken. A copy of these inspections will be sent for review to the department head, division vice president and the University Safety Officer. The Greenhouse and Grounds Report shall be retained on file by the University Safety Officer for a period of three (3) years.

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