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Alcohol, Drug and Tobacco Policy

Nicholls State University strives to create an environment which promotes and reinforces healthy, responsible living, within the context of its educational mission. To this end, and because of the risks to the health and safety of the individual and community, the university is opposed to the use and abuse of alcohol and any other drug for any purpose other than legitimate use.

The university is committed to upholding all local, state and federal laws concerning use and abuse of alcohol and other drugs, and will support efforts in the campus community to confront violations of these laws.

The following principles will guide the university’s policy regarding the use of alcohol and other drugs:

  • Students, faculty and staff are expected to take full responsibility for their own choices and behavior.
  • Abstinence is encouraged and respected in all circumstances.
  • Activities and functions without the consumption of alcohol are to be promoted.
  • The campus food service contractor is the licensed vendor for alcoholic beverages on the Nicholls campus. The serving and/or consumption of alcoholic beverages will not be allowed at events open to the public.
  • Heavy consumption of alcohol and use of all drugs are discouraged.
  • Assistance for alcohol and drug abusers is to be provided through education, counseling and referral. In conjunction with the Drug-Free Workplace Act of 1988, all employees are notified that the illegal use, possession, dispensation, distribution, manufacture and/or sale of controlled substances are prohibited when employees are on official state business or on call for duty, whether on or off the work site. Failure to comply with policy may result in disciplinary action up to and including termination.

By law it is the responsibility of all employees to notify Nicholls State University within five days if they are convicted of violating any criminal drug statute at the workplace, while on official state business or while on call for duty.

On-Campus Confidential Contacts

  • Counseling Center: 448.4080
  • Student Health Services: 448.4535
  • Student Services: 448.4517
  • Human Resources Office: 448.4041

All student groups and/or organizations serving or permitting alcoholic beverages at any campus event must use the designated university food service contractor for cash bar services. Events serving alcoholic beverages must be approved by the appropriate university offices and then ordered through the designated university food service contractor at least one week prior to the event. The following procedures should be followed:

  • A Student Organization Activity Request Approval Form, stating that the group and/or organization is requesting cash bar services, must be completed, approved, and on file in the Student Life Office and the Office of Union Services.
  • The student organization must then reserve all university facilities through the Office of Union Services and Facilities.
  • Once the first two steps are completed, the student group must take a copy of the approved Facility Reservation and Activity Form that will be issued and stamped by the Office of Union Services, to the campus food service contractor who will process the order.
  • At student events, in which alcoholic beverages are sold and/or consumed, University Police officer(s) are required to be on duty throughout the function. The Director of University Police shall determine the number of officers needed based on the projected estimate of attendance and other pertinent information. The cost of University Police labor will be paid by the student organization hosting the event.

Please note that all of the steps listed above must be completed at least one week prior to the event.

General Policies

  • Any person who purchases or consumes alcoholic beverages shall be of legal age, 21 years old. Proof of age shall be required at the time of purchase, entry into the event or at any time of the event, including during consumption, by authorized university or law enforcement officials.
  • Students and their guests will be required to show age identification and will be “banded” as a visible means of identifying legal drinking age guests. All event participants are required to sign in as they enter the facility.
  • There must be a university adviser or designated representative and a non-drinking organization officer who will assist with any problems that might arise during the event including discipline or assistance if a guest should be asked to leave.
  • The serving and/or consumption of alcoholic beverages will not be allowed at any student organization event open to the public. An open event is an activity where participation and attendance is not limited to members, their immediate family and individual dates/escorts.
  • Student organizations are responsible for paying bartender labor. Labor is $10 per hour per bartender, at all cash bar events. If bar sales exceed $300, the bartender fee will be waived.
  • No BYOB (Bring Your Own Bottle) events are allowed.
  • Beverage containers may not be brought into the event nor may they be taken out of the event.
  • Events in which alcoholic beverages are being served cannot be scheduled longer than four hours in length. When the event is scheduled for more than two hours the cash bar will be closed the last hour of the event.
  • Food, in sufficient quantity, must be available through out the duration of the event. The food items must be more substantial than just chips and dip.
  • When alcoholic beverages are being sold, provided, consumed, etc. the designated university food service contractor will be the sole vendor and must provide all beverages, including non-alcoholic ones.
  • The designated university food service contractor reserves the right to refuse service to anyone who appears to be intoxicated.
  • The designated university food service contractor reserves the right to discontinue service in the event of inappropriate actions by members of the organization(s).
  • The designated university food service contractor reserves the right to discontinue service if alcohol, other than the beverages provided by the designated university food service contractor, are present.
  • The designated university food service contractor reserves the right to discontinue service if the approved university adviser leaves or refuses to assist with violations of the university policies.
  • The designated university food service contractor will discontinue service if directed to do so by the Dean of Student Life or Director of Union Services and Facilities (or other designated representatives).
  • No unopened cans or containers of alcoholic beverage shall be sold. Beverages must be consumed in the room or area in which served.
  • Clear tumblers will be used at all events in which alcohol is being served. Party or occasion cups will not be used at functions in which alcohol is being served without the appropriate approval and coordination with the designated university food service contractor.
  • Participating organization(s) and/or individuals will be held responsible for any damages to university or the designated university food service contractor owned property by member(s) and/or guest(s) of the organization(s) during the time of the event, including set-up and clean-up.
  • Forty-eight hours of notification is required to cancel an event or the organization risks being charged for supplies that cannot be returned.

Please Note:
Students are encouraged to follow these suggestions:

  • If alcohol is being served, drink in a responsible manner and in moderation.
  • Offer a designated driver program at all events in which alcoholic beverages are being served.
  • Always designate non-drinking officers/members to handle situations or make decisions throughout the event.

Tobacco Use Policy
On April 12, 2006, the President’s Cabinet approved changes to the university’s policy regarding the use of tobacco products on campus. These changes were adopted after an extensive review of campus policies, practices and literature regarding smoking on college campuses across America. The University Social and Community Concerns Committee completed an extensive report on this matter Nov. 30, 2005. The report was submitted for review and comment to the Student Government Association, the Faculty Senate and the Classified and Unclassified Employee Advisory Committees. The President’s Cabinet considered comments submitted by these various campus constituencies when it adopted the following policy regarding the use of tobacco products on campus.

Use of Tobacco Products on Campus Effective August 1, 2006
The use of tobacco products is prohibited in and within 25 feet of university buildings and on university sidewalks.

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