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Unclassified Staff Advisory Council

Proposed Bylaw Amendments: October, 2006

Unclassified Staff Advisory Council

Proposed Amendments to Bylaws

October 13, 2006

  1. Regarding Article I, B

­ Eligible individuals include any member of the Association who has been employed full time a minimum of 12 months.

  1. Regarding Article I, last paragraph of section

­ The Vice President will make ballots available on the Council web site and identify a closing date for voting that shall fall before May 1st. Each Unclassified Staff member who chooses to vote will do so through internet vote. Each Association member shall have one opportunity to vote for the candidates running within their division. Election results will be kept on file a minimum of two years. The Council President will notify Association members of the election results.

  1. Regarding Article I, D

­ In the event that a Council Member should leave the University, resign from their Council position, or is otherwise unable to fulfill his/her duties, a special election shall be held if the person who is vacating the position has a minimum of six (6) months left in his/her term. Otherwise, the position will remain vacant until the next regular election. The Vice President will solicit nominees by sending an email to all Association members in the division in which the resigning member is employed. Thereafter, the same procedures shall be implemented as in an annual election within thirty days. The newly elected member shall complete the term of the exiting member. However, this time served shall not count against his/her term limit, should he/she decide to seek election again.

4. Regarding Article II, A, 2 & 3

­ Vice President The Vice President shall: fulfill the President’s obligations in his/her absence; assist with the President’s duties as requested by the President; announce elections, make ballots available to all Unclassified Staff, clear Election forms through Human Resources, and collect results to report to the Council; upon formation of subcommittees, coordinate said subcommittees

­ Recording Secretary The Recording Secretary shall: record minutes of all the Council meetings; submit minutes for posting on the Council web page and to Ellender Memorial Library Archives; conduct annual Unclassified Staff Opinion Survey.

  1. Regarding Article III

­ Add as H,1: Voting by Proxy When a preplanned vote has been scheduled for a particular meeting and a Council member cannot attend, he/she may cast an absentee vote in writing submitted to any Council member or through email to the President prior to the meeting. If it is submitted by email, the President must print it out and the hard copy must be brought to the meeting in which the vote will take place. The printed copy in either form should then to be entered into official record.

  1. Regarding Article IV, A

The Council President may call for an email vote if expedience is necessary and a meeting is not feasible. In this case, the issue on which the Council is voting will be fully explained in an email sent from the President to all Council members. Each member will have 24 hours to respond and cast a vote by email. This response and email vote should be sent to all members of the Council. A majority of members must respond for the vote to be valid. Results of the vote will be disseminated to all Council members within 24 hours of receiving the final vote or of the initial 24 hours, whichever comes first. Results of the vote will be noted in the minutes of the following meeting.