COVID-19 Academic Guidelines

We understand that the COVID-19 virus has impacted your way of life and studies. As a result, a couple of our policies needed to be updated. We hope this information helps make your decisions easier as you consider the rest of the Spring 2020 semester.

The withdrawal date (W date) has been extended to midnight on April 20. Students may withdraw from a course by emailing with your name, N-number and courses you wish to drop. You are encouraged to reach out to your academic advisor, department head or college dean for advice prior to dropping a course. Nicholls has a policy in place allowing for a retroactive withdrawal after the W date. If you decide to withdraw from a course after April 20, or if you do not perform at your expected level once final grades are posted, you may request a retroactive withdrawal by emailing your college dean.  Please cite COVID-19 as the reason for requesting the retroactive withdrawal in your email. For any student having questions about how withdrawing from courses will affect their financial aid, please email the Office of Financial Aid at

A grade of “I” may be given for work which could not be completed because of circumstances beyond the student’s control but will not be given to a student doing unsatisfactory work. A grade of “I” is not counted in the GPA until it is resolved into a final grade. However, a grade of “I” must be resolved within one calendar year following the semester in which it was received, or it will be changed to an “F” or “U” where applicable. Nicholls is committed to working with students to finalize Spring 2020 grades at the original end date of the Spring semester, or shortly thereafter. Students who cannot finish course work in this timeframe due to circumstances related to COVID-19 should speak with their professor to request a grade of “I” for the semester. 

For some courses requiring clinical rotations, internships or lab components that cannot be completed in the online environment, the faculty may record a grade of “X” on the transcript until the learning outcomes are met. For example, nursing courses with a clinical component will return to the clinical environment when it is safe to do so. Once the remaining clinical rotations are complete, and the student learning outcomes are met, the grade of “X” will be changed to the grade earned in the course. Course faculty, in consultation with their department head and dean, will identify such courses.

Tutorial and Writing Center

As we practice social distancing to help contain the spread of COVID-19, many services have had to go digital, including the Nicholls Tutorial and Academic Enhancement center. The center is still here if you need tutoring or help writing for classes. For those of you who are struggling with transitioning to online classes, tutors are also available to help master that process.

To schedule tutoring appointments, email For writing appointments, email Phone messages left at 985-448-4100 will be responded to as soon as possible.

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