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Student Affairs “Green” Initiatives

STUDENT AFFAIRS AND ENROLLMENT SERVICES OFFICE

  • Use email and websites to communicate with campus community and prospective students.
  • Forms and surveys are available on-line as an effort to reduce paper use.
  • Purchase eco-friendly products when possible.
  • Conserve electricity by turning off lights in rooms seldom used. Motion lighting would be helpful.
  • Recycle paper products, print cartridges, etc. where possible. A campus-wide program with labeled recycling bins placed around campus could be considered.
  • Encourage utilizing in-house resources and materials, video conferences and teleconferences when possible for training, to reduce travel.
  • Encourage employee and student participation in a Campus Green Campaign.
  • Adjust thermostat to conserve energy, where access is available.
  • Turn off electronics when not in use.
  • Print/copy on both sides of paper when feasible.
  • Recycle used paper into notepads.

STUDENT SERVICES DEPARTMENTS:

  • Distribute give-a-ways in reusable bags rather than in plastic bags.
  • Minimize use of full size brochures and move to small postcards for distribution, directing people to our web sites.
  • Beginning this summer (2008), Student Services uses a Bb account to share documents, submit information/reports, and provide input thereby reducing paper products.

Additionally, all departments and individuals in Student Services are committed to:

  • Adjusting thermostats in offices to conserve energy.
  • Using email and department web sites (and other appropriate technology) to communicate with campus community.
  • Turn off electronics and lights when not in use.
  • Using natural light where possible and appropriate.
  • Printing on both sides of paper when appropriate.
  • Closing curtain/blinds at end of day.
  • Recycle used copy paper within offices.

University Counseling Center

  • Outreach, highlighting the mental health benefits of “going green.”
  • Began last academic year using Groupwise for scheduling – no more paper book.
  • Will be purchasing iMed to go to next level of paperless documentation.
  • Walking to other departments on campus versus driving (when weather appropriate).
  • Live plants in office to decrease carbons.
  • Conduct mindfulness oriented programs, addressing our collective connection and responsibilities.

University Health Services

  • Implement an EMR system (iMed) to eliminate use of paper for student/patient records.
  • Include Green initiatives in all educational programming efforts in  Student Union, and university housing.
  • Encourage students (and staff) to walk or bicycle on campus as opposed to driving.

Women’s Resource and Services

  • Will conduct programs and outreach consistent with 2009 Women’s History Month theme “Women: Taking the Lead to Save the Planet.”
  • Additionally, will elaborate on this theme by collaborating with Wellness Education and other appropriate departments to highlight and encourage “going green” initiatives.
  • Add one “Go Green” idea to educational handouts, flyers etc.
  • Find out what, if any, state contract office products are made with recycled material and buy/use those.

Career Services

  • Educate students through outreach and individual contacts about how their knowledge and practice of “going green” will make them more marketable to employers.
  • Created a paper recycling bin. – Paper will be recycled or used for scrap paper.
  • Recycle printer and toner cartridges if possible.

Office of Disability Services/Crisis Intervention

  • Look forward to possibly purchasing iMed for paperless documentation.
  • Use TutorTrac to schedule tests (no more paper appointment book).
  • Use MS Access database to track status of tests (no more paper book).
  • Created office surveys on website for submission (no more survey handouts).
  • Live plants in office to decrease carbons.

Campus Recreation

  • Raise the air conditioning thermostat in the Ayo Pool Building to 85 degrees when leaving the building in the evening.Residence Halls

Wellness Education/SEALs

  • Conduct outreach that educates about and provides opportunities to practice the interrelationship between wellness and going green (i.e. the dual benefits of walking/cycling in lieu of driving).

STUDENT LIFE DEPARTMENTS:

University Police

  • Turn of all lights in areas where light is not needed.
  • Turn off computers at the end of each work day.
  • Recycle paper to used as note pads.
  • Use electronic format as much as possible to reduce paper use.
  • Limit number of paper copies made in our office.

Residence Halls

  • Launch an energy conservation campaign to include education and building competition.
  • Investigate the feasibility of a recycling program in the residence halls.
  • Install water conserving shower heads in the bathrooms and motion detectors on sinks.
  • Install motion detectors on light switches for common spaces.
  • Enforce wattage restriction on appliances that are used in the residence halls.
  • Install washers in the residence halls with settings for “small” loads thereby using less water.
  • Adjust thermostats in residence hall to 70.
  • Install coin operated filtered water dispensers in the residence halls or Student Union thereby reducing the amount of plastic waste.

ENROLLMENT SERVICES DEPARTMENTS:

Financial Aid

  • Recycle the numerous bags of shred paper we produce on a weekly basis. We can contact our local recycling agency for more information on this. This should be a University initiative, not just a Financial Aid project.
  • Equipment should be turned off when not in use. Machines plugged in but not on, still use energy. Power strips can be used for simplicity. We are already conserving energy by having the lights automatically switch off after 10 minutes of no movement. This is a University initiative.
  • It has been suggested that we attempt to contact the state for information on “recycling” the computers that we have gotten rid of, because of the new computers we have received. We can send them to state public schools in low income areas that need computers to furnish labs.
  • The use of energy efficient light bulbs should be implemented throughout the campus.
  • Encourage more students to complete all available forms online. We will also try to make more of our forms electronic.
  • Purchase more “green” products for the office(s) on campus.
  • Use re-manufactured ink and toner cartridges. Remanufactured cartridges are 100% guaranteed.
  • Recycle ink and toner cartridges that we use on campus.
  • We do attempt to use digital storage instead of paper files when possible; however, it is difficult due to the current verification process in our office. We do only make paper copies when needed, but hard copies are needed for documentation purposes.
  • Those who commute longer distances to work can try to carpool when possible.
  • Encourage more offices to take part in video conferences or teleconferences, rather than traveling to trainings.
  • Enhance employee and student awareness of the “go green” campaign. Send periodic email reminders to turn off equipment/lights when not in use. Remind staff at annual or monthly staff meetings.
  • Offices should use reusable containers for lunch in lieu of paper/plastic plates or cups.
  • When printing, if at all possible, use both sides of the paper.
  • Order a higher grade of recycled paper for offices to use.
  • Use campus facilities when possible to reduce drive time and gas emissions (i.e. use cafeteria for lunch or bookstore for office materials).
  • To lessen the use of plastic drinking bottles, offices can attempt to purchase a water purifier for the faucet in their office or kitchen area. If each staff member chips in, it will save the office in the long run. Cups can be reused; where as plastic bottles are usually thrown away.

Admissions:

  • Make sure all lights, computers (and screens); radios, etc. are all turned off at the end of each day.
  • Encourage electronic communication rather than paper.
  • Print front and back on documents when feasible.
  • Recycle anything we use in the office that can be recycled; (ex: have “cans only” garbage for recycling cans).
  • Carpool to work.
  • Get water filter for tap to cut back on bottled water.
  • Use environmentally friendly cleaning supplies, light bulbs, copy paper, etc. for office use.
  • Get employees involved in, and excited about the efforts.

Environmentally friendly things we already do/have/use:

  • Coffee drinkers use coffee mugs rather than Styrofoam cups.
  • We use any leftover/outdated/misprinted letters/fliers/etc. as scrap paper or note paper.
  • Recycled toilet paper.
  • Motion lighting.
  • Push faucet sinks.

AUXILIARY SERVICES DEPARTMENTS:

Bookstore

  • Eco-Friendly Products: The Bookstore has an end cap of recycled notebooks, loose-leaf notebook paper and index cards, as well as energy efficient light bulbs for the students/customers to purchase.
  • Recycled cardboard: The Bookstore breaks down all cardboard boxes and puts them aside for the Grenier Center to pick up and recycle. They come twice a week to pick up. The Bookstore also recycles their plastic bottles and aluminum cans.
  • Lights/Computers: All lights, except emergency lights, are turned off when not in use. All computers are shut down at the end of each work day.

Continuing Education

  • Use recycle bins at every desk and bring paper to the on campus recycle bins.
  • Eliminate binders for Sugar Institute and switch to electronic forms and powerpoints.
  • Switch to the new registration software in order to save on registration paper by doing registrations electronically.
  • Condense registration forms.
  • Change fax machine to a digital fax number.

Student Union

  • Initiate paper recycling effort for all offices in the building. (March 1)
  • Initiate paper recycling effort for snack bar area. (March 15)
  • Install motion sensor light switches in Bowie, Lafitte, and main lobby restrooms. (April 1)
  • Replace lobby lamp light bulbs with energy efficient CFL light bulbs. (as needed)
  • Use environmentally friendly cleaning products. (current)
  • Buy energy efficient printers. (February 1)
  • Continue efforts of online forms to limit paper use. (current)
  • No longer require on campus customers to sign paper confirmation with fax return – use e-mail as confirmation and document in electronic format only. (March 15)
  • The computers located in the Student Union for student use, are set up to automatically turn off at night and turn on in the morning.  (current)

ID Card Operations

  • Stop distributing the card sleeves to students because they are being found on the floor after orientation.
  • Use email and websites to communicate with campus community and prospective students.
  • Forms and surveys are available on-line as an effort to reduce paper use.
  • Print/copy on both sides of paper when feasible.

Marketing Director

  • Sensors in the bathrooms to turn off the lights after so many minutes of inactivity. (Install automatic room-lighting controls that will turn lights on or off depending on occupancy or time of day, is an economical way to save energy.)
  • Increase the temperature of the building by 2 degrees.
  • Install revolving doors at the entrance of the Union.
  • Turn off the lights in the snack bar seating area after 3:00 pm during the summer.
  • Unplug radios and other small electrical items that consume energy, before leaving for the day.
  • Print on both sides of paper.
  • Copy on both sides of paper.
  • Turn off (or limit) the lights in the ballroom when it is not in use.

Sodexo Campus Services

Conservation Initiatives Being Used:

  • Turning off lights in all unused service and storage areas.
  • Turning of all unused equipment during regular service hours.
  • Because of the new construction and installation of new equipment the following savings are being realized.
  • Dish-machine does not run unless there are soiled dishes going through it. This saves water, electricity and chemicals.
  • We have a trash pulper that reduces the amount of solid trash waste. This has reduced the solid waste trash by more than 50%.
  • All of the new equipment is energy star rated.
  • All hand wash stations are operated by electric eye, saving water by not having the water run needlessly.
  • All deep fat fryers have oil filtration systems which allow us to filter oil on a daily basis. This enhances quality and reduces premature waste of cooking oil.
  • All hand towel paper is recycled product.
  • All napkins are recycled product.
  • We are using smaller food trays, which reduces consumer food waste and reduces the cleaning cost.
  • Ecolab has installed new chemical dispensing units, that have reduced our chemical usage by 30%.
  • All discarded cooking oil is sold to a recycler.
  • Food and beverage purchases from local vendors when can and from proven, supportable and sustainable production practices.

Campus-wide conservation initiatives that should be considered:

  • Glass, metal, aluminum and cardboard recycling.
  • Electric eye sensors to turn lights on and off in areas that are not used frequently.
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