FACULTY/STAFF POLICY & PROCEDURE MANUAL

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1.14.2. Academic Standing Committees


1.14.2.1 Academic Appeals Committee

1.14.2.2 Continuing Education Committee

1.14.2.3 Courses and Curricula Committee

1.14.2.4 General Education Committee

1.14.2.5 Graduate Council

1.14.2.6 Grievance Committee

1.14.2.7 Honors Committee

1.14.2.8 Human Subjects Institutional Review Board

1.14.2.9 Library Committee

1.14.2.10 Research Council

1.14.2.11 University–wide Promotion and Tenure Appeals Committee

1.14.2.12 University Required Education Committee

By joint resolution of the administration and the faculty, the following committees are authorized to share in the governance of the University. The committees listed in this section are those committees within the governance structure that relate to academic issues. Unless otherwise specified, committee recommendations shall be reported to the Faculty Senate for action. Recommendations of the Faculty Senate shall be forwarded to the Provost and Vice President for Academic Affairs, who shall as appropriate transmit them to the relevant University bodies. The purposes, membership, and duties/responsibilities are detailed for each committee. Modification to the purpose, membership, reporting procedures, and duties and procedures of the committees within this section shall be mutually agreed upon by a simple majority of the Faculty Senate at the meeting after which notice of such change has been given to the President of the University.

1.14.2.1 Academic Appeals Committee

Purpose: To recommend policy regarding matriculation, act on student grade appeals as the next level of appeal after college committees, act on student appeals related to academic standards.

Reports to: Provost and Vice President for Academic Affairs through the Faculty Senate

Exception: Appeal actions are confidential in nature and appeal files shall not be open to the Faculty Senate. Actions taken related to appeals are sent directly to the Provost and Vice President for Academic Affairs.

Membership (14):

  • One Faculty member from each academic college and the library appointed by the Provost and Vice President for Academic Affairs from nominations submitted by the Committee on Committees
  • Chair, Director of Student Success and Retention (permanent) (ex-officio, non-voting)
  • Executive Director of Enrollment Services (ex officio, nonvoting)
  • One representative of the Deans’ Council appointed by the Provost and Vice President for Academic Affairs (ex officio, may vote for issues of student appeals only)
  • One representative of Records and Registration appointed by the Provost and Vice President for Academic Affairs (ex officio, may vote for issues of student appeals only)
  • One representative of Student Affairs appointed by the Vice President for Student Affairs (ex-officio, may vote for issues of student appeals only)
  • Two students appointed by SGA

Duties/Procedures:

  • Convened by the chair once a semester and otherwise as needed.
  • Serve as appeals board for student grade appeals as next level of appeal following college committee.
  • Serve as appeals board for student appeals related to academic standards, probation, re admission, etc.
  • Recommend policies related to matriculation and standards for academic honors.
  • Recommend policy related to Honors Programs.
  • Submit recommendations for changes in academic policies or standards to Faculty Senate for action.
  • Report to Faculty Senate concerning committee activities at least once a semester.

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1.14.2.2 Continuing Education Committee

Purpose: To advise the Director of Continuing Education and make policy recommendations regarding the operation of Continuing Education.

Reports to: Vice President for Finance and Administration.

Membership (13):

  • One faculty members elected from each college and the library from nominations from the Committee on Committees
  • Director of Continuing Education (ex officio, nonvoting)
  • Executive Director of Enrollment Services (ex officio)
  • Dean of Students
  • One student appointed by SGA
  • Director of Auxiliary Services (ex officio)
  • One member of the Athletics Department, appointed by the Athletic Director

Duties/ Procedures:

  • Convened by the chair at least once a semester and otherwise as needed.
  • Address issues presented by the Director of Continuing Education, or by colleges or departments related to continuing education.
  • Recommend to the Directors of Continuing Education programming or policy related to issues addressed.
  • Submit recommendations to Faculty Senate for action.

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1.14.2.3 Courses and Curricula Committee

Purpose: To make recommendations on policies and procedures regarding the undergraduate curriculum, academic programs; serve as a review board for proposed courses and curricula changes and make recommendations for accepted changes. Advise the Provost/Vice President for Academic Affairs on policies and standards regarding all academic programs.

Reports to: Provost and Vice President for Academic Affairs through the Faculty Senate

Membership (20):

  • One faculty member from each academic college elected through the Faculty Senate Committee on Committees.
  • One faculty member from each academic college appointed by Provost and Vice President for Academic Affairs from nominations submitted by the Committee on Committees
  • Acquisitions Librarian (ex officio, nonvoting)
  • The Director of Continuing Education (ex officio, nonvoting)
  • One representative of the Deans’ Council, appointed by Provost and Vice President for Academic Affairs (ex officio, nonvoting)
  • One representative of Records and Registration appointed by the Provost and Vice President for Academic Affairs (ex officio, nonvoting)
  • One representative of Enrollment Services appointed by the Provost and Vice President for Academic Affairs (ex-officio, nonvoting)
  • Two students appointed by SGA
  • Chair appointed by Provost/Vice President for Academic Affairs (ex officio, nonvoting)

Duties/ Procedures:

  • Convened by the chair weekly in the fall semester and by the Provost & Vice-president for Academic Affairs as need in the spring semester.
  • Review, coordinate, and encourage cooperation within the academic units of the University.
  • Call for Catalog change submissions from all departments.
  • Review all undergraduate course and curricula changes prior to making recommendations for acceptance or rejection of each.
  • Coordinate with University staff responsible for preparation of the Undergraduate/Graduate Catalog.
  • Submit recommendations to Faculty Senate for action.

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1.14.2.4 General Education Committee

Purpose: Review and assess the General Education program as part of the University’s ongoing institutional assessment process, with specific emphasis on meeting BOR and SACS requirements.

Reports to: Provost and Vice President for Academic Affairs through the Faculty Senate

Membership (20):

  • One faculty member from each of the General Education foundation areas—English, Mathematics, Natural Sciences, Humanities, Fine Arts, and Social Sciences—to be appointed by the Provost/Vice President for Academic Affairs.
  • One faculty member from each of the following Colleges: Nursing, Business Administration, Education and Behavioral Sciences.  One faculty member from Physical Sciences, Economics/Psychology and from the library elected through the regular committee election procedures of the University Governance Document.
  • Chair, Courses & Curricula (Permanent) (ex officio nonvoting)
  • Chief Articulation Officer (ex officio nonvoting)
  • Director of Assessment and Institutional Research (ex officio)
  • SACS Coordinator (ex officio nonvoting)
  • Two students appointed by SGA
  • General Education Assessment Coordinator (ex officio)
  • General Education Program Coordinator (chair) – faculty member to be appointed by the Provost/Vice President for Academic Affairs

Duties/Procedures

  • Convened by the coordinator once a semester and otherwise as needed.
  • Review Board of Regents and SACS general education requirements and study current trends in general education assessment.
  • Articulate and clarify the philosophy, requirements, and learning outcomes of general education at Nicholls to ensure that the University meets external mandates for general education and ongoing institutional assessment.
  • Review and assess the general education program periodically and, based on assessment results, make appropriate recommendations for change.
  • Evaluate assessment tools and procedures to determine best practices for reflecting and improving learning outcomes.
  • Promote campus–wide awareness of general education requirements and
  • Submit an annual report in the spring semester to the SACS Coordinator, the Faculty Senate, and the Provost & Vice President for Academic Affairs.

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1.14.2.5 Graduate Council

Purpose: To study and review curriculum, program and policy proposals related to the graduate program; review applications for appointment to graduate faculty; act on graduate student appeals related to academic standards.

Reports to: Director of Graduate Studies

Membership (15):

  • Two Regular Members of graduate faculty elected in the College of Business Administration, the College of Education and Behavioral Sciences, and the College of Nursing. One Regular Member elected in the College of Sciences and Technology.
  • Graduate studies coordinators from the College of Business Administration, Education and Behavioral Sciences, and Nursing, and from the Departments of Biological Sciences and Mathematics. (ex officio)
  • Director of the Library. (ex officio, nonvoting)
  • Representative of Records and Registration (ex officio, nonvoting)
  • Director of Graduate Studies. (ex–officio, non–voting)

Duties/ Procedures:

  • Convened by the Director of Graduate Studies or the chair once a semester and otherwise as needed.
  • Review curriculum, program, and policy changes submitted by college graduate curriculum committees before making recommendations for acceptance or rejection of each to the Provost and Vice President for Academic Affairs.
  • Serve as appeals board for graduate students.
  • Recommend students for candidacy and graduation.
  • Coordinate with University staff responsible for preparation of the Undergraduate/Graduate Catalog.
  • Report to Faculty Senate concerning Council activities at least once a year, excepting confidential information related to appeals.
  • Review applications for appointment to graduate faculty and make recommendations to the President of the University.

The Faculty Appointment to the Graduate Faculty section of this Manual has specific information about faculty appointment to the Graduate Council.

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1.14.2.6 Grievance Committee

Purpose: To hear grievances beyond the departmental, college levels, and Provost and Vice President for Academic Affairs following established Nicholls State University Faculty Grievance procedures. Grievances that are legitimately the province of the Committee are those presented by a faculty member. The Committee serves as a hearing and recommending body reporting its findings to the University President.

Reports to: University President

Membership (9 + 9 alternate): 18

Note: Terms of elected committee members will be alternating three–year terms, appointed members will serve for one term.

  • One faculty member, and one alternate faculty member, from each academic college and the library (elected by their respective units)
  • Two at–large members, and two alternate at-large members, appointed by the University President
  • All members of the Grievance Committee, independent of length of contract period, should be willing to serve during the summer months if necessary.

Duties/Procedures

  • Convened by the chair as necessary.
  • Strictly adhere to all specifications established in the Nicholls State University Faculty Grievance Procedures approved by the Board of Supervisors for the University of Louisiana System, which is incorporated by reference.
  • Submit Committee findings in writing to the parties, i.e., the faculty member and the University administration, through the office of the President.
  • Report to the Faculty Senate once a semester concerning number of grievances heard.

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1.14.2.7 Honors Committee

Purpose: To act as a goal–setting and policy–making body for the Honors Program.

Reports to: Director of Academic Services

Membership (12):

  • The Director of the University Honors Program (Chair)
  • Six faculty members (one from each academic college) appointed by the Provost and Vice President for Academic Affairs from nominations from the Committee on Committees.
  • Three Honors faculty selected by the Director of the Honors Program.
  • Two honor students, one the president of the Honors Student Council, and another selected by the Honors Student Council, as ex–officio committee members.

Duties/Procedures

  • Convened by the chair at least twice per fall and spring semester.
  • Evaluate Honors Program policies and procedures.
  • Review and recommend improvements to Honors course offerings.

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1.14.2.8 Human Subjects Institutional Review Board

Purpose: To ensure that the rights and welfare of human subjects are protected in the research process and to determine whether human subjects will be placed at physical, psychological, and social risk.

Reports to: the Provost and Vice–President for Academic Affairs through Faculty Senate.

Membership (11):

  • One faculty member elected from each academic college and the Library.
  • One representative each from the departments of psychology and nursing appointed by the University Research Council.
  • One member from the University community at–large appointed by the Provost and Vice President for Academic Affairs.
  • One member who is not otherwise affiliated with Nicholls State University nor immediately related to anyone affiliated with Nicholls State University. Such person will be appointed by the Provost and Provost & Vice President for Academic Affairs and approved by the Nicholls State University Research Council.

Duties/Procedures

  • Convened by the Chair once a semester and otherwise as needed.
  • Review, approve, require modification(s) in, or disapprove all research activities or proposed research activities involving human subjects at Nicholls State University. A record of all such research activities will be maintained.
  • Determine whether the rights and welfare of subjects are properly protected.
  • The Board may recommend policy change concerning research activities and procedures when the situation so merits and when national guidelines for institutional research review procedures are changed. Such recommendations will be submitted to the Faculty Senate for action.
  • The Chair of the Institutional Review Board will report committee activities to the Faculty Senate at least once a year.

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1.14.2.9 Library Committee

Purpose: To advise the Director of the Library and make policy recommendations regarding library operation.

Reports to: Director of the Library through the Faculty Senate

Membership (10):

  • One faculty member from each academic college and 1 library faculty (to include one member of the Faculty Senate appointed by Provost and Vice President for Academic Affairs from nominations by the Committee on Committees
  • Director of the Library (ex officio, nonvoting)
  • Two students appointed by SGA

Duties/ Procedures:

  • Convened by the chair once a semester and otherwise as needed.
  • Address issues presented by colleges or departments related to the library.
  • Address issues presented by the Director of the Library.
  • Review library acquisitions and policies and make recommendations.
  • Maintain a liaison with Graduate Council; Courses, Curricula, and Calendar Committee; and Academic  Appeals Committee through the Library Director.
  • Submit recommendations consistent with the American Library Association’s statement on Intellectual Freedom and Library Bill of Rights.
  • Submit recommendations to Faculty Senate for action.

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1.14.2.10 Research Council

Purpose: To gather and disseminate information concerning grants and funds available to the University and review faculty proposals requesting University funding.

Reports to: Provost and Vice President for Academic Affairs through the Faculty Senate

Membership (10):

  • One faculty representative from each academic college and the library appointed by Provost and Vice President for Academic Affairs from nominations submitted by the Committee on Committees
  • Director of Assessment and Institutional Research (ex officio, nonvoting)
  • Chairman, Computer Planning Committee (ex officio, nonvoting)
  • Director, Office of Research and Sponsored Programs (ex–officio, non–voting)

Duties/ Procedures:

  • Convened by the chair once a semester and otherwise as needed.
  • Disseminate grant and funding information through memos and/or other advertising means.
  • Call for proposals for Nicholls research grant monies.
  • Review submitted proposals and interview proposal applicants.
  • Conduct follow–up reviews of previously awarded grants.
  • Review and suggest policies regarding conduct of research done with University resources.
  • Submit policy recommendations related to research to Faculty Senate for action.
  • Submit recommendations regarding funding of research projects directly to the Provost and Vice President for Academic Affairs.

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1.14.2.11 University–wide Promotion and Tenure Appeals Committee

Purpose: Review faculty appeals of the annual formative or the summative evaluation process for promotion and/or tenure and make a recommendation to the Department Head, Dean or Director of the Library, or the Provost and Vice President for Academic Affairs. The peer review recommendation does not relieve the administrator from the responsibility of making the evaluative decision.

Reports to: Faculty Senate

Membership (8):

  • One faculty member from each academic college (elected)
  • One member from the Library (elected)
  • One member at large (elected)

All members must be full–time, tenured faculty; members should have the rank of full professor. If there is an insufficient number of full professors in any academic unit, an elected full–time tenured associate professor in that unit will serve. Deans and Department Heads cannot serve on this committee; faculty directors and coordinators who are contracted at 50% or more teaching duties are eligible. Elections shall be completed before any college–level peer review committees are appointed. The at–large position shall be elected from a list of eligible faculty prepared from a master list submitted by the colleges and the Library after the initial elections have taken place.

Duties/Procedures

  • Convened by the chair as necessary.
  • Strictly adhere to all specifications established in the Nicholls State University Formative and Summative appeals process (Section 2.10.3.3).
  • Submit Committee findings in writing to the appropriate level as described in Sections 2.10.3.3 and 2.10.3.7 of this Manual.
  • Report to the Faculty Senate once a year concerning number of appeals heard.

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1.14.2.12 University Required Education Committee

Purpose: To make recommendations regarding the university required hours with specific emphasis on meeting BOR and SACS requirements; review and approve courses fulfilling the university required hours; oversee assessment of university required competencies.

Reports to: Provost and Vice President for Academic Affairs through the Faculty Senate

Membership (15):

  • One faculty member from each of the university required areas: Computer Literacy, Oral Communication, Writing Intensive, and Freshman Seminar
  • One faculty member from each of the Academic Colleges and the Library.
  • One student appointed by SGA
  • Chair, Courses & Curricula (ex officio nonvoting)
  • Chief Articulation Officer (ex officio nonvoting)
  • One representative from the Office of Assessment and Institutional Research (ex officio nonvoting)

Duties/Procedures:

  • Convened by the chair once a semester and otherwise as needed.
  • Articulate and clarify the guidelines and expectations for courses meeting the university required hours in computer literacy, oral communication, writing intensive, and freshman seminar.
  • Review and approve courses as fulfilling the university required education hours.
  • Oversee assessment of the university required education competencies in approved courses.

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Changes to Section of Manual
Section Effective Date Origin Change Form
1.14.2.4 10-09-2015 Faculty Senate 1.14.2.4 GEAC Coordinator as member not chair from Fac Senate 10-9-15
1.14.2.3 11-05-2014 Faculty Senate PPM change form 1.14.2.3
1.14.2.1 11-05-2014 Faculty Senate PPM change form 1.14.2.1
1.14.2.3 09.14.2018 Academic Affairs PPM change form 1.14.2.3
1.14.2.4 09.14.2018 Academic Affairs PPM change form 1.14.2.4 
1.14.2.12

1.14.2.12

05.02.2019

12/1/2019

Academic Affairs

Ellender Library

PPM change form 1.14.2.12 

PPM 1.14.2.12