FACULTY/STAFF POLICY & PROCEDURE MANUAL

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1.14.3. University Standing Committees


1.14.3.1 Athletics Council

1.14.3.2 Budget Committee

1.14.3.3 Compliance Committee

1.14.3.4 Discipline Committee

1.14.3.5 Institutional Animal Care and Use Committee (IACUC)

1.14.3.6 Parking Appeals Committee

1.14.3.7 Scholarship Committee

1.14.3.8 Social and Community Concerns Committee

1.14.3.9 Student Media Committee

1.14.3.10 Student Organizations Committee

1.14.3.11 Distance Learning Committee

1.14.3.12 Parking Policy Committee

1.14.3.13 Policy and Procedure Manual Committee

1.14.3.14 Research and Sponsored Projects Committee

1.14.3.15 Space Utilization Board

1.14.3.16 R1/R2 Committee

University committees perform specific tasks on a continuing basis. The purposes, membership, reporting procedures, and duties/responsibilities are specified for University Standing Committees in the succeeding section. Recommendations of University Standing Committees shall be forwarded to the appropriate Vice President who shall as deemed necessary transmit them to the appropriate University body. Any modification to the purpose, membership, reporting procedures, and duties and procedure of committees as well as deletions or additions of committees named in this document shall be mutually agreed upon by the President of the University and a simple majority of the Faculty Senate at the meeting after which notice of the change has been given.

1.14.3.1 Athletics Council

Purpose: To serve as advisory body for the University’s varsity athletic programs, to consult with the Athletic Director and staff in formulation of policy, and to insure that competitive athletics activities are pursued in harmony with the University’s academic mission and with policies of external regulatory bodies.

Reports to: President

Membership (11):

  • One faculty member (two year term) appointed by the President
  • SGA President or designee
  • SAAC President or designee
  • Community member (Alum appointed by the President for two year term)
  • Faculty Senate President (ex officio)
  • Director of Athletics (ex officio)
  • Registrar (ex officio)
  • Athletic Academic Advisor (ex officio)
  • Athletics Compliance Officer (ex officio)
  • Athletic Senior Women’s Administrator (ex officio)
  • Faculty Athletics Representative (FAR) appointed by President to be the official NCAA/SLC representative (serves as Chair of the Athletics Council)

Duties/ Procedures:

  • Convened by the chair as needed but not less than once a semester to review policy, consult with Athletic Director and staff, and evaluate implementation of University policies in athletic programs.
  • Monitor the effect of scheduled athletic events upon academic programs and the effect of participation in athletics upon individual athletes.
  • Monitor compliance of athletic programs with governing bodies of intercollegiate sports.
  • Report committee actions and recommendations to President.

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1.14.3.2 Budget Committee

Purpose: To annually conduct budget hearings, receive divisional and institutional development request, and recommend funding for budget proposals, plans, and priorities. The committee will use the norm consensus in reaching recommendations.

Reports to: President

Membership (22):

  • Three Vice-Presidents (3)
  • Director of Athletics (1)
  • Nine faculty (one faculty per college – elected by the college), the Faculty Senate President and Vice President, appointed by the Provost/Vice President for Academic Affairs from nominations by Committee on Committees, and one representative of the Library (9)
  • One representative from Finance and Administration, appointed by the Vice President for Finance and Administration (1)
  • One representative from Student Affairs, appointed by Vice President for Student Affairs (1)
  • One representative from Enrollment Services, appointed by the Provost and Vice President of Academic Affairs (1)
  • One representative from Physical Plant Operations (1)
  • One representative from Budget Office (1)
  • One unclassified representative, appointed by the Unclassified Advisory Board (1)
  • One classified representative, appointed by the Classified Advisory Board (1)
  • Two student representatives (SGA President and SGA Vice President) (2)

Duties/Procedures

  • Convene as needed but no less than twice per semester.
  • Review budget materials and make recommendations for prioritization of resource allocation.

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1.14.3.3 Compliance Committee

Purpose: To develop, recommend, and review policies relating to external acts, decrees, or other mandates to assure academic, legal, personal, and professional equity under these mandates, including but not limited to Sect. 504 (Handicapped), Title IX (Sexual Discrimination), Equal Opportunity Employment, and Drug–Free Workplace Act.

Reports to: Vice President for Finance and Administration

Membership (16):

  • Seven faculty members (one from each academic college and the Library) appointed by the Provost and Vice President for Academic Affairs from nominations by Committee on Committees
  • Three representatives of unclassified (non–faculty) staff appointed by the Vice President for Finance and Administration
  • Three representatives of classified (non–faculty) Civil Service appointed Vice President for Finance and Administration
  • Director of Human Resources (Compliance Officer) (ex officio)
  • Two students appointed by SGA

Note: Representation should draw from those segments of the University community who have a vested interest in this area.

Duties/ Procedures:

  • Convened by the chair once a semester and otherwise as needed.
  • Develop, recommend, and review policies related to acts and decrees given in “Purpose,” above.
  • Monitor the implementation of the mandated acts and decrees given in “Purpose,” above.
  • Receive information from Compliance Officer relating to external mandates and to present pertinent updates to the University in a timely manner.
  • Hear concerns related to these areas and refer to appropriate authorities.
  • Report to the Vice President for Finance and Administration.

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1.14.3.4 Discipline Committee

Purpose: To serve as a hearing/appeals body for disciplinary hearings as specified in Nicholls Code of Student Conduct and Appeals Procedures.

Reports to: Vice President of Student Affairs.

Membership (14):

Note: Committee members will serve three–year (thirty six month) terms.

  • Seven faculty representatives (one from each academic college and the Library) appointed by the Vice President for Student Affairs from nominations submitted by the Committee on Committees.
  • Two representatives from Student Affairs, appointed by Vice President for Student Affairs.
  • Five students, to be composed of the Judicial Board of the SGA.

Duties/ Procedures:

  • Convened by the chair as needed to conduct hearings or appeals as specified in the Nicholls Code of Student Conduct and Appeals Procedures.
  • Review and recommend policies relating to procedures as needed.
  • Report findings as specified in the Nicholls Code of Student Conduct and Appeals Procedures.

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1.14.3.5 Institutional Animal Care and Use Committee (IACUC)

Purpose: To ensure humane treatment of animals used in experimentation, to determine if the researcher considered alternative ways for conducting research without the use of animals, and to support research which benefits both humans and animals through compassionate and health-promoting care of experimental animals.

Reports to: Provost and Vice President for Academic Affairs

Membership: (6)

  • One doctor of veterinary medicine selected by the president from recommendations of the department heads of the biology and psychology departments. (Permanent member)
  • Three members selected by the president who have had scientific laboratory experience with animals. The president selects from:
  • three faculty recommended by the psychology department head
  • three faculty recommended by the biology department head
  • No more than two of these three selected members shall be from the same academic unit. One will serve as chair.
  • One member whose primary concern is in a non-scientific area (e.g. lawyer, member of the clergy, or ethicist).   (Permanent member)
  • One non-affiliated member (no immediate relative affiliation with the institution), to provide representation for the general community interests in the proper care and treatment of animals, is selected by the president from three recommendations made by the head of the biology and psychology departments. (Five year term)

Duties/Procedures:

  • Convened by the chair as needed, but not less than once a semester in March and September to evaluate semiannual program reviews and animal facility inspections using the Guide for the Care and Use of Laboratory Animals, the Semiannual Program Review Checklist and the Semiannual Facility Inspection Checklist.
  • Submit findings of semiannual animal facility inspections and a plan for correction to the animal facility manager using approved format.
  • Submit semiannual reports to the Provost and Vice President for Academic Affairs on findings from program reviews and animal facility inspections using approved format.
  • Meet as necessary for the purpose of reviewing and acting on all applications for the use of animals in research and/or teaching projects at Nicholls State University.
  • Monitor adherence to approved protocols with possible suspension of an activity when non-compliant.
  • Submit annual reports to USDA/APHIS through the Provost and Vice President for Academic Affairs no later than December 1 of each year whenever animals covered under the Animal Welfare Act are used in research or teaching projects.
  • Submit an annual report to OPRR through the Provost and Vice President for Academic Affairs whenever animal research projects are funded by the National Institutes of Health.
  • Investigate and act on any and all accusations regarding violations of federal regulations.
  • Articulate Nicholls’ animal care policy as necessary to members of the university community or the general public.

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1.14.3.6 Parking/Traffic Appeals Committee

Purpose: The committee shall serve as the hearing board for appeals of parking/traffic citations and delinquent fees (as specified in the University Parking Traffic Regulations).

Reports to: Vice President for Finance and Administration

Membership (12):

  • Three faculty members appointed to serve three–year staggered terms, appointed by the Vice President for Finance and Administration from nominations by the Faculty Senate Committee on Committees
  • Three classified employees appointed to serve three–year staggered terms, appointed by the Vice President for Finance and Administration from nominations by the Classified Employees Advisory Committee
  • One unclassified employee not holding faculty rank to be appointed for a three–year term, appointed by the Vice President for Finance and Administration from nominations by the Unclassified Staff Advisory Committee
  • Three students to be appointed by SGA to serve three–year terms or until graduation, whichever comes first
  • Director of University Police (ex officio, non–voting)
  • Coordinator of Parking Enforcement (non-voting)

Duties/ Procedures:

  • Convened by the chair as needed to determine whether citations were properly issued in accordance with University Parking/Traffic Regulations and to recommend if the fine shall stand or be dismissed.
  • Determine whether there are extenuating circumstances for reducing or dismissing delinquent fees and to recommend the reduction or elimination of delinquent fees whenever it determines that there is just cause for doing so.
  • Hear appeals from individuals whose parking permits have been suspended
  • Report committee actions and recommendations to the Vice President for Finance and Administration.

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1.14.3.7 Scholarship Committee

Purpose: To establish or approve and monitor requirements for scholarship holders and make recommendations regarding scholarship in harmony with policies of external regulatory bodies.

Reports to: Provost and Vice President for Academic Affairs.

Membership (12):

  • One faculty member from each academic college appointed by the Provost and Vice President for Academic Affairs from nominations by the Committee on Committees.
  • Representative of Admissions appointed by the Provost and Vice President for Academic Affairs.
  • Representative of Financial Aid (ex–officio) appointed by the Provost and Vice President for Academic Affairs.
  • One representative appointed by the Vice President for Student Affairs.
  • One representative from Administrative and Information Services appointed by the Vice President for Finance and Administration.
  • Two students appointed by the SGA.

Duties/Procedures:

  • Convened by the chair as needed.
  • Recommend policy related to requirements for scholarship holders.
  • Review and select non–athletic scholarship winners and forward actions to Provost and Vice President for Academic Affairs and to the Executive Director of Enrollment Services.

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1.14.3.8 Social and Community Concerns Committee

Purpose: To review and recommend policies and procedures related to social concerns affecting members of the University community; to coordinate activities relating to these areas; and to promote a safe and healthful living and working environment. These areas shall include but not be limited to minority concerns, the role of women, and health issues.

Reports to: Vice President for Student Affairs

Membership (15):

  • Six faculty members to be appointed by the Vice President for Student Affairs from nominations by the Committee on Committees
  • Three representatives of unclassified (non–faculty) staff appointed by Director of Human Resources
  • Three representatives of classified (non–faculty) Civil Service appointed by Director of Human Resources
  • Two students appointed by SGA
  • Dean of Students

Duties/Procedures:

  • Convened by chair once a semester and otherwise as needed.
  • Review and recommend policies and guidelines to attend to social concerns raised by members of the University community or implied in purposes of committee expressed above.
  • Monitor working conditions and community environment to identify social, environmental, or other conditions that affect optimum performance of members of the University community.
  • Coordinate and disseminate information relating to the above concerns.
  • Report actions to Vice President for Student Affairs.

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1.14.3.9 Student Media Committee

Purpose: To select student editors and managers for student publications and non–print media and hear student employment appeals.

Reports to: Vice President for Student Affairs

Membership (16):

  • Four faculty members appointed by the Provost and Vice President for Academic Affairs from nominations submitted by the Committee on Committees
  • One representative of Student Affairs appointed by the Vice President for Student Affairs
  • Three students appointed by SGA
  • Advisors, Student Publications and Non–Print Media (ex officio)
  • Editors and Managers, Student Publications and Non–Print Media (ex officio)
  • Director of Communications (ex officio)
  • Head of Department of Mass Communication (ex officio)
  • Laboratory technician charged with the responsibility of maintaining the equipment at KNSU

Duties/ Procedures:

  • Convened by the chair once a semester and otherwise as needed.
  • Select student editors and managers for student publications and non–print media. (Student staff members under review will recuse themselves from review proceedings related to their position.)
  • Serve as an appeals board for student personnel issues within student publications and non–print media, ensuring due process and dismissal “for cause.”
  • Confirm organizational job title or duty changes that relate to student managerial and editorial positions presented by advisors and student editors or managers.
  • Report committee actions and recommendations to Vice President for Student Affairs.

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1.14.3.10 Student Organizations Committee

Purpose: To regulate, monitor, and encourage the activities of student organizations that support the academic mission of the University.

Reports to: Vice President for Student Affairs.

Membership (13):

  • Four faculty members appointed by Vice President for Student Affairs from nominations submitted by Committee on Committees
  • Three students appointed by Vice President for Student Affairs (to include representatives of academic, social, and service organizations)
  • Two students appointed by SGA
  • Director of Student Engagement (ex officio)
  • Director of Auxiliary Services (ex officio)
  • Advisor, Greek Life (ex officio)
  • Advisor, Student Organizations (ex officio)

Duties/ Procedures:

  • Convened by chair as needed but not less than once a semester.
  • Review and recommend policies relating to student organizations to assure that their activities support the mission of the University.
  • Implement guidelines as specified in Nicholls Student Organizations Handbook, including the chartering of student organizations and review of their ongoing activities.
  • Hear appeals made by student organizations as specified in the Nicholls Code of Student Conduct.
  • Report actions to Vice President for Student Affairs.

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1.14.3.11 Distance Learning Committee

Purpose: To ensure that faculty members play an appropriate role in designing courses/programs offered by distance education, are engaged in the planning and systematic review of distance education and are part of the academic over site of distance education initiatives. To regulate, monitor, and encourage activities related to distance learning

Reports to: Provost/Vice President for Academic Affairs

Membership (17):

  • At least one faculty member from each college and at-large members as deemed necessary by the Coordinator of Distance Learning, representing different disciplines, to be nominated by the committee, deans or Provost/VPAA and appointed by the Provost/VPAA; a representative from academic computing; the Assistant Vice President for Institutional Effectiveness, Access & Success, one permanent member, the Coordinator of Distance Learning, who will also serve as Chair.

Duties/ Procedures:

  • Convened by chair as needed but not less than once a semester.
  • Review and recommend policies relating to distance learning to assure that their activities support the mission of the University.
  • Provide systematic review of distance education courses/programs
  • Encourage development of distance learning initiatives and courses
  • Implement guidelines as specified in Distance Learning Policies and Procedures

1.14.3.12 Parking Policy Committee

Purpose: The committee shall recommend policy related to the regulations of vehicular operation on campus including, but not restricted to, parking, speed regulations, and registration.

Reports to: Vice President for Finance and Administration

Membership (18):

  • One faculty member appointed by Faculty Senate (1)
  • Three faculty members appointed by the President from nominations by the Faculty Senate Committee on Committees (3)
  • SGA President (1)
  • Three students to be appointed by the President to serve until graduation (3)
  • One classified employee not holding faculty rank to be appointed by the President from nominations by the Classified Staff Advisory Committee (1)
  • One unclassified employee not holding faculty rank to be appointed by the President from nominations by the Unclassified Staff Advisory Committee (1)
  • Director (staff) of University Police (1)
  • Safety Officer (1)
  • Five staff appointed by the President from Student Life (Chair), Physical Plant, Maintenance (ex-officio), Student Services, and Auxiliary Services (ex-officio) and one staff (ex-officio) (6)

Duties/Procedures:

  • Responsible for recommending parking and transportation policy to the University administration.
  • Recommend the development and improvement of designated parking areas for the University community.
  • Report all activities via the Parking Policy Committee minutes to the Vice President for Finance and Administration.
  • Suggest improvement of campus parking services.
  • Educate the University community and surrounding community concerning parking concerns.
  • Provide other services as deemed appropriate by the Vice President for Finance and Administration/or the President of the University.

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1.14.3.13 Policy and Procedure Manual Committee

Purpose: The Coordination of Policy and Procedure is the responsibility of the Policy and Procedure Committee. The Policy and Procedure Manual Committee is responsible for monitoring all policy changes and for informing all employees of any and all updates. More details regarding Policy and Procedure Manual maintenance can be found in section 1.17.

Reports to: Provost and Vice President of Academic Affairs

Membership (9)

  • Policy and Procedure Manual Coordinator (appointed by Provost/VPAA) who will serve as Chair
  • Assistant Vice President for Institutional Effectiveness, Access & Success
  • Human Resources Director
  • Faculty Senate Policy and Procedure Coordinator – appointed by Faculty Senate
  • Unclassified Staff Advisory Council Representative
  • Classified Staff Advisory Council Representative
  • Provost/Vice President of Academic Affairs Representative
  • Academic Dean Representative – (3 year position appointed by Provost/VPAA)
  • Director of University Graduate Studies

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1.14.3.14 Research and Sponsored Projects Committee

Purpose: To serve as a review board for university policies relative to grants, research, and other contracts funded by external agencies to assure compliance with state and federal mandates.

Reports to: Provost and Vice President of Academic Affairs through the Faculty Senate

Membership (19)

  • Associate Provost
  • Purchasing Agent
  • Human Resources Director
  • Director of Research and Sponsored Programs
  • Grant Administrator
  • Grants Accountant
  • Director of Graduate Studies
  • Faculty Senate President
  • Institutional Review Board Chair
  • Human Subjects Institutional Review Board Chair
  • One faculty member from each college with externally funded projects without a designated representative from the list above appointed by the Provost/VPAA; plus three at large faculty members from college(s) with the highest number of externally funded projects.

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1.14.3.15 Space Utilization Board

Purpose:  Evaluate, manage, and make recommendations to the President regarding requests for campus space, lead the capital planning process for all units, and make recommendations to the President to ensure responsible growth that supports the University’s academic mission and identify opportunities for space sharing and repurposing.  Committee meets semi-annually as needed or more frequently if required.

Reports to:  President

Membership (13)

  • Vice President of Finance and Administration (1) * Chair
  • Vice President of Student Affairs(1)
  • Provost and Vice President for Academic Affairs (1)
  • Chief Information Officer (1)
  • Athletic Director (1)
  • Assistant Vice President Institutional Effectiveness, Access & Success (1)
  • Physical Plant Representative (1)
  • Academic Deans (6)

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1.14.3.16 R1/R2 Committee

Purpose:  To conduct a review of all requests to fill vacant positions as well as review all requests for the establishment of new positions in accordance with the strategic plan.  The committee ensures that all requests align with the compensation design plan that the University has adopted, and ensures that the funding source(s) are identified.  The committee will use the normal consensus in reaching recommendations made to the President for approval.

Reports to:  President

Membership (5):

  • Assistant Vice President of Human Resources (Chair)
  • Provost and Vice President for Academic Affairs
  • Vice President for Finance and Administration
  • Vice President for Student Affairs
  • Athletic Director

Duties/Procedures

  • Convenes no less than once per month.
  • Reviews requests to fill vacant positions and/or request to create new positions.
  • Identifies funding sources to accommodate requests that come before the committee.
  • Makes recommendations to the President.

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Changes to Section of Manual
Section Effective Date Origin Change Form
1.14.3.2 12/04/2014 Faculty Senate PPM change form 1.14.3.2
1.14.3.2 10/8/2018 President’s Office PPM change form 1.14.3.2
1.14.3.12 10/8/2018 Office of Finance and Administration PPM change form 1.14.3.12
1.14.3.13 10/11/2018 Provost PPM change form 1.14.3.13
1.14.3.1 11/2/2018 Athletics Council PPM Change Form 1.14.3.1
1.14.3.13

1.14.3.7

 

1.14.3.4

1.14.3.8

1.14.3.10

1.14.3.15

1.14.3.16

11/28/2018

8/19/2019

 

10/11/2019

10/11/2019

10/11/2019

10/20/2019

5/10/2019

PPM committee

Executive Vice President

Faculty Senate

Faculty Senate

Faculty Senate

VP for Finance and Admin

Human Resources

PPM change form 1.14.3.13

PPM change 1.14.3.7

 

PPM Change 1.14.3.4

PPM change 1.14.3.8

PPM change 1.14.3.10

PPM 1.14.3.15

PPM 1.14.3.16