TUITION, FEES AND EXPENSES

Registration Fees and Expenses | Textbooks and Supplies | Housing and Meal Tickets | University Apartment Housing | Nonresident (Out-of-State) Fee | Drop, Add, and Change Fees | Graduation / Thesis Binding Fees | Installment Payment Plan | Returned Checks | Cancellation of Registration | Refund of Tuition Fee | National Guard Fee Exemption | Other Fee Exemptions

 

REGISTRATION FEES, TUITION AND HOUSING EXPENSES

Application Fee

A non-refundable application fee of $20 for United States citizens and $30 for others will be assessed each applicant for admission or readmission to the university.

Orientation Fee

A nonrefundable orientation fee of $100 will be assessed on each student account for all undergraduate first-time freshmen and transfer freshmen.

Registration Fees and Expenses

Registration Policies

UPON REGISTRATION, STUDENTS ARE ENTITLED TO ATTEND SCHEDULED CLASSES AND ARE IMMEDIATELY INDEBTED TO THE UNIVERSITY AND OBLIGATED TO PAY ALL TUITION AND FEES ASSOCIATED WITH REGISTRATION. IT IS THE STUDENT’S RESPONSIBILITY TO CHECK HIS/HER BANNER ACCOUNT FOR TUITION AND FEES DUE.

Undergraduate students are considered full-time when enrolled for 12 or more credit hours. Graduate students are considered full-time when enrolled for 9 or more credit hours.

CLASS SCHEDULE CANCELLATION POLICY

On the deadline date established for each semester, Nicholls will drop all courses and cancel schedules for any student with an outstanding account balance over $300. This policy will apply to all Nicholls students except those enrolled in Nicholls Online, Early Start/Dual Enrollment and Executive MBA programs.

LATE REGISTRATION CHARGE

A student who registers any time after regular registration will be charged a non-refundable late registration charge of $100.00. This charge will be in addition to any late payment charge.

LATE PAYMENT CHARGE POLICY

Tuition and fees as well as housing and meal plan charges are due in full by close of business on the last business day before classes begin to avoid having all courses dropped and schedule cancelled.

FALL and SPRING

Students who have not paid their total balance due 15 minutes prior to the close of business on the first business day of October for the Fall term and 15 minutes prior to the close of business on the first business day of March for the Spring term will be subject to the loss of campus privileges and may be subject to removal from campus housing and denied meal ticket access.

Students who have not paid their total balance due at this time may have the amount owed turned over to the State of Louisiana Attorney General’s Office or other outside collection agency for collection. Students will be responsible for paying all costs incurred. All accounts turned over to the Attorney General’s office for collection will have a registration hold placed on account and the student will not be able to register until debt is cleared.

A registration hold will be placed on all student accounts that have a balance over $200.00 and these students will be prohibited from registering for future semesters.

SUMMER (Full Term, Mini A and Mini B Terms)

If total balance is not paid by June 25^th, student is subject to the loss of campus privileges, removal from campus housing and denied meal ticket access.

A registration hold will be placed on all student accounts that have a balance over $200 and these students will be prohibited from registered for future semesters.

Tuition and Fees

Tuition and fees for the academic year are assessed as follows:

RESIDENT TUITION AND FEES*
	Fall or Spring Terms		Summer Terms
Hours	Undergraduate	Graduate	Undergraduate	Graduate
1	$1,070.58	$1,124.93	$934.08	$1,013.43
2	$1,080.71	$1,210.06	$1,015.71	$1,095.06
3	$1,290.84	$1,295.19	$1,097.34	$1,176.69
4	$1,614.12	$1,619.92	$1,428.07	$1,533.87
5	$1,937.40	$1,944.65	$1,722.85	$1,855.10
6	$2,260.68	$2,269.38	$2,017.63	$2,176.33
7	$2,663.31	$2,673.46	$2,312.41	$2,497.56
8	$2,986.59	$2,998.19	$2,600.44	$2,812.04
9	$3,309.87	$4,041.72	$2,888.47	$3,845.32
10	$3,633.15	$4,126.85	$3,176.50	$3,920.20
11	$3,956.43	$4,211.98	$3,464.53	$3,995.08
12	$4,272.90	$4,290.36	$3,752.50	$4,069.96
13	$4,302.90	$4,295.36	$3,757.50	$4,074.96
14	$4,332.90	$4,300.36	$3,762.50	$4,079.96
15	$4,362.90	$4,305.36	$3,767.50	$4,084.96
16	$4,598.00	$4,547.26	$3,977.60	$4,326.86
17	$4,833.10	$4,789.16	$4,187.70	$4,568.76
18	$5,068.20	$5,031.06	$4,397.80	$4,810.66
19	$5,303.30	$5,272.96	$4,607.90	$5,052.56
20	$5,538.40	$5,514.86	$4,818.00	$5,294.46
21	$5,768.50	$5,751.76	$5,023.10	$5,531.36
*Fees are subject to change

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OUT-OF-STATE TUITION AND FEES
	Fall or Spring Terms		Summer Terms
Hours	Undergraduate	Graduate	Undergraduate	Graduate
1	$1,070.58	$1,124.93	$934.08	$1,013.43
2	$1,180.71	$1,210.06	$1,015.71	$1,095.06
3	$1,290.84	$1,295.19	$1,097.34	$1,176.69
4	$1,614.12	$1,802.12	$1,428.07	$1,716.07
5	$1,937.40	$2,172.40	$1,722.85	$2,082.85
6	$2,260.68	$2,542.68	$2,017.63	$2,449.63
7	$2,982.16	$2,992.31	$2,631.26	$2,816.41
8	$3,350.99	$3,362.59	$2,964.84	$3,176.44
9	$3,719.82	$4,588.32	$3,298.42	$4,391.92
10	$4,088.65	$4,673.45	$3,632.00	$4,466.80
11	$4,457.48	$4,758.58	$3,965.58	$4,541.68
12	$4,819.50	$4,836.96	$4,299.10	$4,616.56
13	$4,849.50	$4,841.96	$4,304.10	$4,621.56
14	$4,879.50	$4,846.96	$4,309.10	$4,626.56
15	$4,909.50	$4,851.96	$4,314.10	$4,631.56
16	$5,144.60	$5,093.86	$4,524.20	$4,873.46
17	$5,379.70	$5,335.76	$4,734.30	$5,115.36
18	$5,614.80	$5,577.66	$4,944.40	$5,357.26
19	$5,849.90	$5,819.56	$5,154.50	$5,599.16
20	$6,085.00	$6,061.46	$5,364.60	$5,841.06
21	$6,315.10	$6,298.36	$5,569.70	$6,077.96
*Fees are subject to change

 

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Below is a breakdown of mandatory fees which are included in tuition and fees listed above

FALL AND SPRING TERMS
FEE DESCRIPTION	TOTAL
Registration fee ($5 quality enhancement; $5 student success; $10 building use; $15 ID card activation; $10 library fee; $10 institutional evaluation; $25 academic enhancement; $15 enrollment services; $85 student union operations)	$180.00
Colonel Book Bundle of $25 per credit hour (Undergraduate only)	$25-$525
University assessed fee for students registering for 7 or more hours	$62.10
Building Use Fee-Act 426-13	$48.00
Student body self-assessed fee for students registering for 7 or more hours	$17.25
Student assessed recreation center fee at $6.75 per credit hour up to a maximum of $74.25	$74.25
Student assessed recreation center operational fee	$78.00
Student assessed athletic fee at $3.50 per credit hour up to a maximum of 12 hours	$42.00
Student assessed student media fee	$15.00
Student assessed athletic fee – 2013	$120.00
Student assessed student activities fee	$159.00
*Legislative Fee-Technology fee of $5.00 per credit hour up to a maximum of 12 hours -$60; 20 hours -$100	$60.00
*Legislative Fee-Operational fee of $5.00 per credit hour up to a maximum of 12 hours	$60.00
*Legislative Fee-Academic excellence fee of $10.00 per credit hour up to a maximum of 12 hours or $120.00	$120.00
Energy Surcharge fee of $4.50 per student credit hour up to a maximum of 12 hours	$54.00
Lab fees ranging from $1 to $350 per course	varies
Vehicle registration fee for all vehicles used on campus for  August to  July	$50.00
*Also assessed for Winter Session and exceptional sessions

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SUMMER TERM
FEE DESCRIPTION	TOTAL
Registration fee ($5 quality enhancement; $5 student success; $10 building use; $15 ID card activation; $10 library fee; $10 institutional evaluation; $25 academic enhancement; $15 enrollment services; $42.50 student union operations)	$137.50
University assessed fee for students registering for 4 or more hours	$29.95
Building Use Fee-Act 426-13	$48.00
Student body self-assessed fee for students registering for 4 or more hours	$6.00
Student assessed recreation center fee at $6.75 per hour up to a maximum of $47.25	$47.25
Student assessed recreation center operational fee	$20.00
Student assessed athletic fee-2013	$120.00
Student assessed student activities fee	$159.00
Legislative Fee-Technology fee of $5.00 per credit hour up to a maximum of 12 hours-$60; 20 hours-$100	$60.00
Legislative Fee-Operational fee of $5.00 per credit hour up to a maximum of 12 hours	$60.00
Legislative Fee-Academic excellence fee of $10.00 per credit hour up to a maximum of 12 hours or $120.00	$120.00
Energy Surcharge fee of $4.50 per student credit hour up to a maximum of 12 hours	$54.00
Lab fees ranging from $1 to $350 per course	varies
Vehicle registration fee for summer only	$15

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Listed below are mandatory fees that may be applicable.

Excess Credit Hour Fee: Fee assessed to students taking 16 credit hours or more during a term. Undergraduate students will pay $205.10 per additional credit hour and graduate students will pay $236.90 per additional credit hour.

Culinary Arts Program Fee: The University will assess a program fee to all students enrolled in any Culinary Arts program. The fee shall not exceed $250 per semester a session. The fee will also be assessed to all Culinary Arts program students in Nicholls Online.

Petroleum Engineering Technology and Safety Management Program (PETSM) Fee: The University will assess a $150 program fee each semester or session to all students enrolled in any PETSM program curriculum. The fee will also be assessed to all PETSM students in Nicholls Online.

Nursing Undergraduate Program Fee: Fee of $300 assessed to all undergraduate students enrolled in any Nursing BSN program once admitted to the professional program of study, not to exceed $300 per semester, including Nursing students enrolled in Nicholls Online.

Nursing Graduate Program Fee: Fee of $350 assessed to all graduate students enrolled in any Nursing MSN program once admitted to the professional program of study, no to exceed $350 per semester, including Nursing students enrolled in Nicholls Online.

MBA Program Fee: Fee of $50 per credit hour assessed to students enrolled in the MBA program each semester or session, consistent with University policy, excluding the EMBA program, including students enrolled in Nicholls Online.

Prior Learning Assessment Fee: Fee of $100 assessed to students to challenge certain courses through Portfolio Review.

Lab Fees: $1 – $350 per course, see department
Tutoring Fees: $25 – $35 per course, see department
WWW Section Fee: $50
Hybrid Course Fee: $50
VX Section Fee: $40
CCC Section Fee: $40

All students should obtain a valid university ID card that serves as a library card, a meal ticket (when validated), and an admission ticket to special university events such as cultural attractions and athletic contests. Students should present a valid university ID card when picking up checks from the Fee Collection Center. Students without a valid university ID will be required to provide other valid picture identification as well as proof of enrollment when claiming checks.

There is a $15 fee automatically added for a student’s first Colonel Card. There is also a $15 replacement fee for the first lost, stolen, or damaged ID card. The replacement fee is $20 for all subsequent replacement ID cards issued.

Students enrolled for fewer than 7 hours in fall and spring terms and fewer than 4 hours in the summer who do not pay the assessment fees are not entitled to attend sponsored events such as Crawfish Day and Winter Fest. However, students wishing to attend these events may pay the assessment fees at the Fee Collection Center after completing the registration process. Students will be required to pay the total of all assessment fees.

A graduate student enrolled solely for a qualifying or comprehensive examination or an undergraduate student enrolled for undergraduate comprehensive courses offered for no credit, such as Music 300, will be assessed a fee equivalent to the University registration fees of $180.00 (fall and spring) or $137.00 (summer). If taking additional hour(s) over and above such examinations, the student will also be assessed tuition and fees for the additional hour(s).

All credit balance checks, refunds, student payroll checks or other amounts due to a student shall be applied to any indebtedness or amount owed by the student to the university. Any remaining balance shall be paid to the student in the form of a refund check which is mailed to the student. Direct deposit is available for students who wish to have their credit balance refunds electronically deposited. Students owing past due tuition and fees are not allowed to register for classes, and students indebted to the University, for any reason, are not allowed to receive a transcript.

Online Installment Payment Plan 

The Online Installment Payment Plan allows students to pay tuition and fees in installments. The first payment which is 50% of total tuition and fees plus a $50 non-refundable service charge is due at the time the student enrolls in the Payment Plan. The remaining balance due is to be paid in installments during the term (see payment schedule below). Any prior balance owed is to be paid in full before the payment plan can be processed.  Payment plans cannot be processed on past due balances.  Payment plans are not offered to students who are registered for Summer Term A and/or Summer Term B ONLY or in Winter Session. Making a payment equal to the first installment is NOT automatic enrollment.  To enroll in an installment payment plan, the student must enroll online in Banner and pay 50% of tuition and fees. A $50 non-refundable service charge is to be paid with the initial payment. Enrollment in the payment plan needs to be processed before the end of the registration period to avoid having all course dropped and schedule cancelled. The remaining balance will be due as follows:

Fall
25% due by 4:15 p.m. on October 1^st
25% due by 4:15 p.m. on November 1^st

Spring
25% due by 4:15 p.m. on March 1^st
25% due by 4:15 p.m. on April 1^st

Summer

50% due 15 minutes prior to the close of business on the last business day before the first day of university classes and the remaining 50% is due 15 minutes prior to the close of business on July 1^st

Payments not received by the due date will be considered late. A Payment Plan late payment fee of $25 per month, not to exceed $100, will be charged for payments not received as of the close of business on the due date and the 1st day each month thereafter.

Payment plans are processed online in Banner via Touchnet. For information, students can call the Controller’s Office at 985-448-4066.

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Textbooks and Supplies

Students should expect to pay approximately $1,000 each semester for books and related supplies, depending upon the number and nature of courses. Textbooks and necessary supplies are sold at the university bookstore. The selection of textbooks required for class is the responsibility of the academic departments.

Housing and Meal Plan Rates

A Housing and Food Service contract is offered through the Office of Residential Living located in the Brady Residential Complex clubhouse. Undergraduate students with less than 90 hours are required to live on campus. Exceptions are granted for married students, students with dependents, and students living at home. The Housing and Food Service Contract is for the duration of one full academic year, from Fall to Spring. For more information, contact the Office of Residential Living or call (985) 448-4479.

Cost of the most recent Housing and Food Service  contract are presented below. Please note that all students who live on campus must select a meal plan.  All rates are subject to change.

Summer 2021 Housing Contract Rates
Brady Complex

Occupancy	Cost
4 Bedroom – 8 week session	$824.00
2 Bedroom – 8 week session	$1,030.00
4 Bedroom – 4 week session	$412.00
2 Bedroom – 4 week session	$515.00

 

2021-2022 Housing and Food Service Contract Rates
Residence Halls & Apartments

Room and Board Costs Per Term (All fees are subject to change)

Building	Occupancy	Cost
Scholars Hall, Millet and Zeringue	Semi-Private (separate bedroom with no door)	$3,423
Scholars Hall, Millet and Zeringue	Private (Fully private bedroom with door)	$3,726
Ellender and Babington	Double	$2,159
Ellender and Babington	Single	$3,069
Calecas	Double	$2,350
Calecas	Single	$3,342
Brady Complex	4 Bedroom Apartment	$4,047
Brady Complex	2 Bedroom Apartment	$4,509

2021-2022 Housing and Food Service Contract Rates
Meal-Plan Costs per Semester

Room and Board Costs Per Term (All fees are subject to change)

Meal-Plan	Building Requirement	Plan Details	Cost
Silver Level	None	Silver 10 | 10 Meals, 5 Days/Week, $296 Munch Money Silver 15 | 15 Meals, 5 Days/Week, $236 Munch Money Silver 19 | 19 Meals, 7 Days/Week, $220 Munch Money	$1,781
Gold Level	None	Gold 10 | 10 Meals, 5 Days/Week, $387 Munch Money Gold 15 | 15 Meals, 5 Days/Week, $325 Munch Money Gold 19 | 19 Meals, 7 Days/Week, $310 Munch Money	$1,881
Unlimited Plan	None	7 Days/$213 Munch Money	$2,261
Bronze Level	Brady Complex Only (30 Credit Req.)	5 Meals, 5 Days/Week**, $331 Munch Money	$1,059
Declining Balance	Brady Complex Only (60 Credit Req.)	$610 Munch Money	$610

*Fees are subject to change and approved by the UL Board of Supervisors.
**5 Meals/Week only allows students to eat meals from Sunday Dinner to Friday Lunch.

Applications for Housing and Food Service Contracts may be submitted at any time and must be accompanied by a room deposit of $200.00 and a non-refundable room application fee of $50.00 for an initial payment of $250.00. Checks or money orders should be made payable to Nicholls State University. This deposit, held until the student is no longer in residence at the University, will be returned provided no damage has been charged to the occupant, the student has met all obligations of the Housing and Food Service Contract, and all indebtedness owed by the student has been paid in full. If any indebtedness is owed by the student, the deposit will be used to pay the indebtedness and any remaining balance will be refunded to the student. This deposit will be forfeited if the student has not canceled a contract prior to July 15 for contracts beginning with the fall semester, December 15 for spring only contracts, and May 15 for summer session contracts. A Housing Cancellation fee of $200 will be charged to students who resign from the university beginning with the first day of University classes but does not cancel their housing/meal plan prior to the first day of University classes.

Students not living in residence halls may purchase a meal plan at a cost of $1,781 – $2,261 per regular term and $898 for the summer term. Applications for student housing and/or meal plans should be directed to the Office of Residential Living.

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Family Housing

Twenty unfurnished apartments (one- and two-bedroom) are available with complete kitchen facilities.

A deposit equal to one month’s rent is required. This deposit, held until the student is no longer in residence at the university, will be returned provided no damage has been charged to the occupant, the student has met all obligations of the Family Housing contract, and all indebtedness owed by the student has been paid in full. If any indebtedness is owed by the student, the deposit will be used to pay the indebtedness and any remaining balance will be refunded to the student. A one bedroom rents for $567 per month and a two bedroom for $628 per month. Applications and fees for Family Housing should be directed to the Office of Residential Living.

To avoid forfeiture of a deposit, a resident must cancel a contract at least 30 days prior to moving out of the Family Housing complex.

Nonresident (Out-of-State) Fee

Residence status of a student for fee purposes is determined by the Office of Admissions. A fee ranging from $182.20 to $546.60 for the fall, spring and summer term is charged to nonresident graduate and undergraduate students each term. (Graduate students will be charged full-time out-of-state fees when enrolled for 9 or more credit hours.) In certain limited cases the out-of-state fee may be waived. Contact the Office of Admissions for details.

Veterans Tuition and Fees

The following individuals shall be charged a rate of tuition not to exceed the in-state rate for tuition and fees purposes:
• A Veteran using educational assistance under either chapter 30 (Montgomery G.I. Bill – Active Duty Program) or chapter 33 (Post-9/11 G.I. Bill), of title 38, United States Code, who lives in Louisiana while attending a school located in Louisiana (regardless of his/her formal State of residence) and enrolls in the school within three years of discharge or release from a period of active duty service of 90 days or more.
• Anyone using transferred Post-9/11 G.I. Bill benefits (38 U.S.C. § 3319) who lives in Louisiana while attending a school located in Louisiana (regardless of his/her formal State of residence) and enrolls in the school within three years of the transferor’s discharge or release from a period of active duty service of 90 days or more.
• Anyone described above while he or she remains continuously enrolled (other than during regularly scheduled breaks between courses, semesters, or terms) at the same school. The person so described must have enrolled in the school prior to the expiration of the three year period following discharge or release as described above and must be using educational benefits under either chapter 30 or chapter 33, of title 38, United States Code.
• Anyone using benefits under the Marine Gunnery Sergeant John David Fry Scholarship (38 U.S.C. § 3311(b)(9)) who lives in Louisiana while attending a school located in Louisiana (regardless of his/her formal State of residence).
• Anyone using transferred Post-9/11 G.I. Bill benefits (38 U.S.C. § 3319) who lives in Louisiana while attending a school located in Louisiana (regardless of his/her formal State of residence) and the transferor is a member of the uniformed service who is serving on active duty.
• The policy shall be read to be amended as necessary to be compliant with the requirements of 38 U.S.C. 3679(c) as amended.

International Student Fee

An additional fee is levied for students classified as international students upon admission. This is in accordance with the policy of the Board of Supervisors for the University of Louisiana System for State Colleges and Universities. The additional fee is $60 per semester or session.

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Drop, Add, and Change Fees

A $5 processing charge may be assessed beginning with the first day of classes for each add, drop and/or change of section when the transaction is for the convenience of the student.

Graduation and Thesis Binding Fees

A graduation fee of $36 is required of each baccalaureate degree candidate, and a graduate fee of $35 is required of each candidate for the master’s, specialist, or associate degrees. These fees are paid at registration or when the student applies for graduation. Graduation fees are not carried forward to subsequent semesters; therefore, when a candidate does not meet graduation requirements in the current semester, the entire fee must be paid when application is made subsequently. The graduation fee covers the printing cost of a diploma and is non-refundable. A fee will be charged for a duplicate diploma.

All caps and gowns must be purchased from the university bookstore prior to graduation.

An additional fee, payable directly to the library, is charged for thesis binding when applicable. The digital version of the thesis is to be submitted via the library website.

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GENERAL INFORMATION

Returned Checks

Any person who issues a check to the university or pays fees online through web-check that is returned by the bank will be charged a $15 processing fee per check or payments through web-check, over and above the amount for which the payment was originally made. In addition, students issuing checks or payments through web-check not honored by their bank may be subject to dismissal from the university. Nicholls reserves the right to refuse to cash or accept checks from students who have had checks returned. Stop-payment orders and inputting errors are treated in the same manner as checks returned because of insufficient funds.

A stop-payment order on a check for registration fees may not be used in lieu of following the correct resignation procedures. Only those who follow correct resignation procedures are entitled to refunds. Anyone who registers is responsible for the payment of registration fees, even though a stop-payment order is issued. Returned checks not paid in a timely manner will be presented to the Lafourche Parish DA’s Office for collection proceedings. Students having checks for their accounts turned over to the DA will be placed on a permanent “CASH ONLY” basis.

Cancellation of Registration by the University

Cancellation of registration originates in the Office of Records and Registration when a registration is found to be illegal or fraudulent, in which case no refund of fees will be made.

In lieu of canceling registration, the university may refuse to allow a student to register until all outstanding amounts are paid in full. As such, students will not be allowed to use financial aid from a current semester to pay for an indebtedness of a prior semester. Students indebted to the university will not be allowed to receive transcripts until all debts or financial obligations are paid in full.

Transcripts

If an indebtedness is paid with a check or web-check, there will be a waiting period of 10 business days before an official transcript will be released. In order to have an official transcript released within 4 business days, payment of indebtedness should be made at the Fee Collection Center with cash or money order.

Credit Adjustments Due to Resignation from the University

When a student officially resigns from the university, credit adjustments will be based on the official date of resignation. Whether or not a student attends class does not factor into the credit adjustment calculation. There is no adjustment to tuition and fees charged when a student reduces his/her course load by dropping one or more classes once registration is closed (end of 100% adjustment period). A resignation credit adjustment, if applicable, is based on current hours enrolled.

Summer Term:

Summer Session includes the Full Summer Term, Mini A Term and Mini B Term:

Policy applies to students who officially resign from the University for the term.

Full Summer Term: Applies to students only enrolled in the full summer term or enrolled in the full summer term AND one or both of the mini terms.

Summer Session-Full Term 

Before classes begin	100% tuition and fee charges (schedule must be dropped 15 minutes prior to the close of business on the last business day prior to the close of registration)
1st – 3rd class day	100% tuition and fee* charges
4th – 7th class day	50% tuition and fee* charges
After the close of business on the 7th class day	0%*

*Livetext fee and licensing fees are non-refundable once University classes have begun.

Summer Term – Mini A or Mini B Term:

Before classes begin	100% tuition and fee charges (schedule must be dropped 15 minutes prior to the close of business on the last business day prior to the close of registration)
1st class day	100% tuition and fee* charges
2nd – 4th  class day	50% tuition and fee* charges
After the close of  business on the 4th class day	0%*

* Livetext fee and licensing fees are non-refundable once University classes have begun.

Whenever a student must reduce the number of courses because a course was canceled or rescheduled at another time, or because the student was advised to enroll in a course in which he or she was ineligible, a full refund/credit will be made for the hours dropped. No refund will be made when a student drops a class for his or her convenience once registration is closed (end of 100% adjustment period).

Fall & Spring Terms:

Applies to students officially resigning from the University for the term.

Before University classes begin	100% tuition and fees charged (schedule must be dropped 15 minutes prior to the close of business on the last business day prior to the first day of University classes)
1st – 5th class day	100% tuition and fees* charged
6th – 14th class day	50% tuition and fees* charged
After close of business on 14th class day	0%*

*Livetext fee, and licensing fees are non-refundable once University classes have begun.

Credit adjustments will be applied based upon the following policies:

1. All credit adjustments due a student shall first be applied to any indebtedness due the University; any remaining credit balance shall be paid to the student.
2. Any indebtedness remaining after credit adjustments have been applied must be paid in full before re-entry into the university or before receiving a transcript
3. The applicable date used to calculate credit adjustments for students who enrolled in only off-campus, only night, only web or seven-and-seven program classes shall be the date of their first class meeting rather than the first University class day listed on the University calendar.
4. When a student resigns from the University because of approved medical reasons, the date used in calculating credit adjustments shall be the date when a student became medically unable to continue class attendance or the last class attended as verified by instructor. An attending physician’s statement must be submitted upon resignation.
5. If a student dies during a semester, a full credit adjustment will be made.
6. Whenever a student must drop a course because a course was canceled or rescheduled at another time by the university, or because the student was advised to enroll in a course in which he or she was ineligible, a full credit adjustment will be made for the dropped course.  No credit adjustment will be made when a student drops a class for any other reason once University classes have begun.
7. The policy and procedures for handling credit adjustments or reduction of charges for housing and food services can be reviewed at www.nicholls.edu/housing/policies-handbooks. A printed copy of the policies and procedures is available at the Office of Residential Living in the Brady Residential Complex Clubhouse.
8. No credit adjustment of tuition, fees or other costs paid in association with attendance at the University, including room and meal costs, will be made in the case of students who have been subject to disciplinary action which deprived them of privileges and services for which they paid.
9. Requests for exceptions to the university credit adjustment policy as stated in numbers 3, 4, and 6 above must be made in writing by the student’s academic dean with a letter addressed to the Controller. Also, for number 4, an attending physician’s statement must be attached to the letter.
10. The above policies are subject to change without notice.

For questions regarding the above refund policy, contact the Fee Collection Center at 985-448-4058.

Resignation with Financial Aid

Students receiving federal financial aid must comply with federal regulations regarding the return of Title IV funds. Federal financial aid regulations have defined that a student who withdraws from all courses prior to completing more than 60% of a term has not earned 100% of the federal financial aid that was received, and the student and/or the school may be required to return a portion of his or her federal aid. If you are thinking about withdrawing from all classes prior to completing more than 60% of the term, you should contact the Financial Aid Office to determine how your withdrawal will affect your financial aid.

CREDIT ADJUSTMENTS DUE TO OVERPAYMENTS

A credit on a student’s account occurs when payment applied is greater than the amount that is owed. This can be the result of financial aid or other awards being applied to a student’s account.

Students may choose to have their credit balance refunds deposited directly into their bank account or applied to their Colonel Card Account.

Students who would like to sign up for direct deposit, should submit a completed direct deposit form along with a voided check or copy of savings account card  to Controller’s Office, PO Box 2003, Thibodaux, LA 70310. To access the direct deposit form, go to https://www.nicholls.edu/colonelcard/forms/ and click “Colonel Cash Deposit Form.”

Students who would like to transfer their credit balance to their Colonel Card account should contact the Fee Collection Center, 142 Elkins Hall, 985-448-4058.

Any amount due to a student, if applicable, shall be applied to any indebtedness due the University. Any remaining balance shall be paid based on the method in which the student has chosen.

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FEE EXEMPTIONS

Nicholls honors various fee-exemption programs which have been approved by the Louisiana Legislature or the University of Louisiana System. Students may contact the Controller’s Office regarding the exemptions listed below to see if they qualify. Nicholls Online students are not eligible to receive exemptions.

Student Government Association – provides the equivalent of four tuition waivers to the top elected and appointed SGA officers at the universities and colleges governed by the Board of Supervisors for the University of Louisiana System.

Faculty, Staff and Dependents – provides for a fee exemption for faculty and staff members as well as for the undergraduate dependents of faculty and staff members who qualify for the exemption.

Senior Citizen – provides a tuition and registration fee waiver for any person over the age of sixty years as described in the University of Louisiana System Board Rules, Chapter IV; the exemption is limited to three credit hours per semester.

Council for the Development of French in Louisiana (CODOFIL) – provides for a fee exemption for those students who qualify under the CODOFIL program in Louisiana.

Veterans Affairs (See Academic Standards Policy below) – provides educational assistance in state-supported colleges and universities for children of certain deceased war veterans.

The following individuals shall be charged a rate of tuition not to exceed the in-state rate for tuition and fees purposes:

• A Veteran using educational assistance under either chapter 30 (Montgomery G.I. Bill – Active Duty Program) or chapter 33 (Post-9/11 G.I. Bill), of title 38, United States Code, who lives in Louisiana while attending a school located in Louisiana (regardless of his/her formal state of residence) and enrolls in the school within three years of discharge or release from a period of active duty service of 90 days or more.
• Anyone using transferred Post-9/11 G.I. Bill benefits (38 U.S.C. § 3319) who lives in Louisiana while attending a school located in Louisiana (regardless of his/her formal state of residence) and enrolls in the school within three years of the transferor’s discharge or release from a period of active duty service of 90 days or more.
• Anyone described above while he or she remains continuously enrolled (other than during regularly scheduled breaks between courses, semesters, or terms) at the same school. The person so described must have enrolled in the school prior to the expiration of the three-year period following discharge or release as described above and must be using educational benefits under either chapter 30 or chapter 33, of title 38, United States Code.
• Anyone using benefits under the Marine Gunnery Sergeant John David Fry Scholarship (38 U.S.C. § 3311(b) (9)) who lives in Louisiana while attending a school located in Louisiana (regardless of his/her formal state of residence).
• Anyone using transferred Post-9/11 G.I. Bill benefits (38 U.S.C. § 3319) who lives in Louisiana while attending a school located in Louisiana (regardless of his/her formal state of residence) and the transferor is a member of the uniformed service who is serving on active duty.
• The policy shall be read to be amended as necessary to be compliant with the requirements of 38 U.S.C. 3679(c) as amended.

Nonresident Tuition Surcharge
For purposes of United States active duty military and individuals receiving VA benefits, their eligibility for in-state tuition and fees shall be consistent with Regents’ Policy or requirements to maintain approval for VA education benefits under applicable law, 38 U.S.C. 3679(c), whichever is more favorable.

Disabled Firefighters (See Academic Standards Policy below) – provides scholarships and financial assistance for children of firefighters injured in the course and scope of their employment resulting in their inability to be employed and to provide for related matters.

Disabled Police Officers (See Academic Standards Policy below) – provides scholarships and financial assistance for children of police officers or deputy sheriffs who were either killed or permanently disabled after January 1, 1973, in the course and scope of the performance of their duties.

National Guard – (See Academic Standards Policy below) -Louisiana Revised Statute 29:36.1 provides a tuition exemption to all members of the Louisiana Army National Guard and Air National Guard who meet all of the following criteria:

• Seventeen years of age or older.
• Domiciled in the State of Louisiana.
• Registered to vote.
• Active member of the Louisiana Army National Guard or Air National Guard at the beginning of a semester and throughout the entire semester for which exemption is received.
• Not on academic probation or suspension prior to or while receiving National Guard tuition exemption.

This exemption may be claimed for five separate academic years of work toward or until receipt of a baccalaureate degree, whichever occurs first. Students must be listed on the Notice of Eligibility for Exemption form approved by the education services officer. Student self assessment‑fees and other registration fees are not covered by the National Guard Fee Exemption.

 NICHOLLS STATE UNIVERSITY
FEE EXEMPTION ACADEMIC STANDARDS POLICY

Students receiving the following fee exemptions must not be on academic probation as defined by Nicholls State University and must be enrolled full time for 12 or more hours during any semester or term.

• Veterans Affairs
• Disabled Police Officers
• Disabled Firefighters
• National Guard

Students who are placed on academic probation or who do not complete the term enrolled as a full time student will be ineligible to receive the fee exemption for future terms until such time they have completed a full term and meet the above requirements for the exemption without receiving the exemption.

Notes:

Veterans Affairs – can be received for a maximum of 8 terms to be completed in no more than 5 years.

Disabled Police Officers – shall exist for the number of terms shown in the University bulletin to complete degree requirements.

Disabled Firefighters – cannot be used for more than 10 terms.

National Guard – those receiving this exemption who become ineligible must also pay back the amount of the fee exemption received for the semester or term in which he/she became ineligible.

Students can obtain additional information on fee exemption criteria and eligibility from the University bulletin or by contacting the Controller’s Office.

 

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