Leaving Nicholls State University and IT Account Access
Nicholls State University policy states that when you have separated from the University, you will no longer have access to University IT resources.
Account Separation Guide for the Nicholls State University Community
Students
- Use a non-nicholls.edu address for resumes and job applications.
- Save documents from Google Workplace and Office 365 to a local source.
- Disconnect any personal accounts linked to your Nicholls email address.
- Change your email address on social media and online services to your non Nicholls email address.
- Change email for subscriptions or memberships linked to your university email to your non Nicholls email address.
- Encrypt sensitive data before transferring.
- Use secure cloud storage as an alternative to physical devices. Example: a non Nicholls Gmail account.
Faculty and Staff
- Ensure non Nicholls accounts are not tied to your Nicholls email.
- Export your contacts following the provided instructions here.
- Transfer personal data from Google Drive to a USB memory stick or secure cloud storage. Example: a gmail.com account.
- Avoid transferring files or emails containing University related Personally Identifiable Information to non Nicholls email accounts.
- Categorize and backup important non Nicholls work related data.
- Securely delete non Nicholls work related sensitive information from university accounts.
Retirees
- Review the Faculty and Staff section above
- Add your non Nicholls email address to your Banner account to receive updates regarding Nicholls State University events and information:
- Login to myNicholls, select the General Self-Service tile.
- Click on Personal Information, then the blue Add New button in the email section.
- Choose Personal Email, enter your address, and click Add. Update if necessary.
OR - Fill out the Retiree Email Group Request form to receive updates regarding Nicholls State University events and information.
Nicholls State University Separation Checklist
All Users
- Forward important personal email to your non Nicholls email.
- Back up documents from Google Workplace and Office 365.
- Use data migration tools if available.
- Save necessary files onto an external device (e.g., USB stick) or secure cloud storage.
- Update email addresses on personal accounts, social media, subscriptions, and memberships.
- Disconnect any accounts linked to your Nicholls email.
- Online Shopping Services
- Online Food Delivery Services
- App Stores
- Video Streaming Services
- Online Bill Pay
- Social Media Accounts
- Online Memberships
- Export contacts from Nicholls email.
- Review files for Personally Identifiable Information.
- Do not transfer sensitive data containing Personally Identifiable Information to non Nicholls email accounts.
- Encrypt sensitive data before transfer.
- Securely delete sensitive personal information from university accounts.
Additional for Faculty and Staff
- Categorize personal and work-related data.
- Inform students and colleagues about email transition.
- Categorize and backup important non Nicholls work related data.
- Data Legacy: ensure smooth handover of data to successors
Additional for Students
- Use a non Nicholls email address for resumes and job applications.
Additional for Retirees
- Add non Nicholls email to Banner for campus updates.
- Verify if existing non Nicholls email in Banner is correct.
General
- Contact IT support for assistance during the transition (itsupport@nicholls.edu)
- Regularly check for updates to the transition guide and university policies.
