About
As an agency of the State of Louisiana, Nicholls State University functions under the direction of the University of Louisiana System and the Division of Administration which are charged by legislative acts with the implementation of centralizing purchasing and property control.
The Purchasing Department, a division of the University Finance Office, is charged with the responsibility of lawfully conducting the purchasing functions in a manner which results in the greatest economic good for the University and the State. These functions shall be accomplished in accordance with ethical practices of the purchasing profession. The department is organized to serve and facilitate the objectives of the University, to make commitments in a legal, consistent and orderly fashion, and to foster a high standard of public relations within the University and with its suppliers and the public.
Banner Information
BID DOCUMENTS
Public Works Solicitation No. NSUFAC-101526 Maintenance Building Roof Replacement
NSUFAC-101526 2407 COMBINED DRAWINGS 8-28-26 NSUFAC-101526 4407 COMBINED SPECS 10-14-26
Purchasing Department Forms
- RFQ – Vendor Quote Form October 2025
- Requisition Attachment Cover Sheet (doc)
- Key Request Form Rev 2021
- Additional Clauses that may apply to a contract or purchase order issued by Nicholls State University
Property Control
- Property Control Form No. 1 (doc)
Change in status and location of property - Property Control Form No. 3 (pdf)
Authorization for release of state equipment for repair - Request for home off campus use of state property
Request for Home/Off-Campus use of state property - Property Control Form No. 7 (pdf)
Student / Faculty off campus use of state property (College of Education only) - Request for Property Tag Replacement
Professional Service Contracts
- IRS Factors to Determine Independent Contractor or Employee (docx)
- Prohibited Contractual Arrangements (pdf)
- Professional Services Contract (pdf)
- Professional Services Contract Approval Form – NO. 1 (doc)
- Routing Guide for Services Contracts(docx)
- Taxpayer Identification Number Requirements for Professional Service Contracts (doc)
- Checklist for Preparation of Professional Service Contracts (PSC Form No. 2) (xls)
- W-9 Request for Taxpayer Identification Number and Certification (pdf)
- TRSL Guidelines (doc)
- Performance evaluation for Personal, Professional, Consulting or Social Service Contracts (xls)
Donations
LaCarte P-Card Documents and Forms
Card Holder Enrollment Form – Rev Nov 2025
LaCarte – Approver Agreement Form
LaCarte cardholder agreement Revised 2018
Works – Approver Guide
NSU_cardholder_Training – update August 2024
Nicholls State University LaCarte – Corporate Liability Purchasing Card Policy Revised Dec 2024 (1
STAFF
Terry G. Dupre
Director of Purchasing and Property Control
(985) 448-4031
terry.dupre@nicholls.edu
Pattie Breaux
Assistant Director
(985) 448-4037
pattie.breaux@nicholls.edu
| Mailing Address: | P.O. Box 2052 University Station Thibodaux, Louisiana 70310 |
| Physical Address: | 906 East First Street, 104 Elkins Hall Thibodaux, Louisiana 70301 |
| Telephone Number: | (985) 448-4038 |
| Facsimile Number: | (985) 448-4921 |
Purchasing and Accounts Payable Staff
Carmen Hamilton Administrative Program Specialist A (985) 448-4532 carmen.hamilton@nicholls.edu
Emily Cortez Procurement Analyst 2 985-448-4038 emily.cortez@nicholls.edu
Vacant
Accounting Technician
Vacant Accounting Specialist 1
Vacant
Accounting Specialist 1
Property Control and Keys
Michelle Pellegrin
Property Manager
(985) 448-4033
michelle.pellegrin@nicholls.edu