1st Quarter 2019 – Lockout / Tagout Affected Employees

Lockout/Tagout
Affected Employee Training

 

What is Lockout/Tagout (LOTO)?

Practices and procedures designed specifically to safeguard employees from unexpected energizing or starting of machines and equipment, or accidental release of hazardous energy.

Affected Employee Vs. Authorized Employee:

  • Affected Employee: One whose job requires them to operate/use or be in the area of machinery or equipment or which service/maintenance is being performed.
  • Authorized Employee: One who is responsible for the lockout/tagout of machinery or equipment.

What are the responsibilities of an Authorized Employee?

  • Assures that equipment and machinery are properly shut down
  • Apply lock/tags at the energy source to prevent accidental start-up
  • Verbally notifies all affected and other employees about the shutdown.
  • Upon completion, all affected and other employees are notified prior to the removal of locks and tags and impending restart

What are the responsibilities of an Affected Employee?

  • Provide needed assistance to the Authorized employee as requested to ensure proper shutdown and identification of isolation locations
  • Never attempt to start equipment/machines that have been locked out or tagged out
  • Never attempt to remove or tamper with locks or tags for any reason

What should you do if the machine/equipment that you need to use is locked/tagged out?

  • DO NOT Attempt to remove or tamper with the locks or tags
  • Contact the Authorized Employee – The name is located on the tag
  • If the Authorized Employee cannot be contacted, call the Authorized Employees Supervisor.

Why is LOTO Important?

  • It’s a Matter of Life and Death!!
  • Unexpected startup of equipment/machines during service or maintenance can result in serious injury or even death
  • 10% of injury occurring during service work are the direct result of someone else starting up the equipment or energizing the equipment
  • Don’t be responsible for injuring a fellow employee

 

 

4th Quarter 2018- Safety Rules

Safety Rules 

  1. Observe and follow all posted safety notices.
  2. The use of any tobacco product in any form is prohibited on all Nicholls State University properties including the main campus, Duhe Building, Chauvin Gardens, etc.
  3. No fighting or horseplay allowed in the work area or classroom.
  4. Know where fire extinguishers are located and how to use them.
  5. Evacuate in an orderly manner if the fire alarm sounds.
  6. Know designated evacuation routes from your floor and building.
  7. Know emergency phone numbers or access to them.
  8. Report all injuries and accidents to your supervisor.
  9. Report to your supervisor any equipment that is not operating properly.
  10. Do not run in the work area.
  11. Report unsafe conditions to your supervisor.
  12. Do not throw objects in the work area.
  13. Keep your work station clean and orderly.
  14. Keep floor free of litter.
  15. Place litter and waste materials in proper containers.
  16. Do not walk on wet floors and immediately wipe up spills.
  17. Keep passageway clear to allow easy access and exit.
  18. Keep desk, filing drawers, etc. closed to avoid hazards to those walking by.
  19. Return equipment and material to their proper place after use.
  20. Report lighting and ventilation problems affecting you to your immediate supervisor.
  21. Always read labels before using chemicals, bleaches, cleaning fluid, etc. that could be harmful if spilled.
  22. When working with hazardous chemicals, do not work alone.
  23. Use only approved cleaning fluids when cleaning machinery. Remember to allow for proper ventilation. Dispose of rags and waste material in proper containers and away from heat.
  24. Do not operate machines or equipment without proper training.
  25. Never leave a machine or equipment in operation unattended. Turn machine and equipment off before leaving the office at the end of the workday.
  26. Neckties, scarves and other wearing apparel should be secured when working around equipment.
  27. Notify your supervisor of any breakage or malfunction of machinery or equipment.
  28. Wear eye protection, respirators, or protective clothing in regulated areas or during functions requiring protective gear.
  29. Report frayed electrical cords immediately.
  30. Tape temporary electrical cords to the floor to prevent tripping.
  31. Do not overload electrical circuits.
  32. Do not use electrical extension cords as a permanent electrical line.
  33. Never turn on an electrical switch unless you know what it operates and have had the adequate training on that piece of equipment.
  34. Do not attempt to repair electrical devices unless properly trained to do so. Otherwise, report it to a supervisor.
  35. Keep flammable items away from electrical outlets, cords or other electrical apparatus.
  36. Use only properly grounded electrical equipment.
  37. When using university vehicles or your own vehicle for authorized travel, remember to use your seat belts and drive defensively.
  38. Only authorized drivers allowed to operate state vehicles or personal vehicles for state business.
  39. Do not text and drive.

These listed safety rules are not totally inclusive. They are intended as a guide to develop proper health and safety practices and procedures. Should you have questions or doubts about safe operations in the workplace, please contact your supervisor or the Safety Officer. Nicholls State University wants to provide a safe and healthy work and academic environment for its students, faculty and staff.

 

3rd Quarter 2018 – Drug-Free Workplace Policy

5.3.7 Drug–Free Workplace Policy and Related     Laws

Nicholls State University is committed to a safe and drug–free campus for employees, students, and visitors. Therefore, the University is opposed to the use and abuse of alcohol and any other drug for any purpose other than legitimate use. Employees must adhere to this workplace policy as well as the Policy Regarding Alcohol, Drugs, and Tobacco Products detailed in the Code of Student Conduct. In conjunction with the National Drug–Free Workplace Act of 1988, all employees are notified that the illegal use, possession, dispensation, distribution, manufacture, or sale of controlled substances is prohibited when on official state business, whether on duty or on call for duty, on or off the work site. Failure to comply with this policy may result in disciplinary action up to and including termination. By law, it is the responsibility of all employees to notify Nicholls State University within five days if they are convicted of violating any criminal drug statute at the workplace, while on official state business or while on call for duty.

Nicholls State University prohibits unlawful manufacture, distribution, possession, and use of any narcotics, barbiturates, amphetamines, marijuana, or any other controlled substance as defined in Schedule I through V of Section 202 of the Controlled Substance Act (21 U.S.C.812), and as further defined by regulation at 21 CFR 1308.11 through 1308.15. The University prohibits the unlawful use or sale of any alcoholic beverages and their possession or consumption in any form on the University campus except in those areas where the president or designee has authorized the serving or sale of legal beverages in accordance with the provisions of the state and local law and ordinances and prescribed University regulations.

Furthermore, the Drug–Free Schools and Communities Act Amendments of 1989, Public Law 101–226, require that, as a condition of receiving funds or any other form of financial assistance under any federal program, an institution of higher education must certify that it has adopted and implemented a program to prevent the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees.

The 1990 Louisiana Legislature passed a bill which designates all state universities as drug–free school zones. This bill increases the criminal and civil penalties to deter the distribution, manufacture, sales and/or trafficking of illegal substances on or within a geographical perimeter around the University property. The drug–free zone includes all Nicholls property: main campus, athletic complex, John L. Guidry Stadium, farm and intramural fields.

Revocation of certain Federal licenses and benefits, e.g., pilot licenses, public housing tenancy, etc., are vested within the authorities of individual Federal agencies.

Employees may be required to satisfactorily participate in an alcohol/drug abuse assistance program or rehabilitation program. Students, visitors, and employees are expected to adhere to all federal, state, and local laws.

5.3.7.1 Definitions

The 1986 Amendment of the Louisiana Criminal Code re–enacted R.S. 14:91.1, 91.2, and 91.5 to comply with the 23 U.S.C.158 concerning alcoholic beverages. In 1995 the Louisiana Criminal Code was amended as follows (excerpt):

For purposes of R.S. 14:93.10 through 93.14, the following definitions shall apply:

  • “Purchase” means acquisition by the payment of money or other consideration. Purchase does not include such acquisition for medical purposes either when purchased as over the counter medication or when prescribed or administered by a licensed physician, pharmacist, dentist, nurse, hospital, or medical institution.
  • “Public possession” means the possession of any alcoholic beverage for any reason, including consumption, on any street or highway or in any pubic place or any place open to the public, including a club which is de facto open to the public. “Public possession” does not include the following:

o    The possession or consumption of any alcoholic beverage:

  • For established religious purpose.
  • When a person under twenty–one years of age is accompanied by a parent, or legal guardian twenty–one years of age or older.
  • For medical purposes when purchased as an over the counter medication, or when prescribed or administered by a licensed physician, pharmacist, dentist, nurse, hospital, or medical institution.
  • In private residences.

o    The sale, handling, transport, or service in dispensing of any alcoholic beverage pursuant to lawful ownership of an establishment or to lawful employment of a person under twenty–one years of age by a duly licensed manufacturer, wholesaler, or retailer of beverage alcohol.

  • “Alcoholic beverage” means beer, distilled spirits, and wine containing one–half of one percent or more of alcohol by volume. Beer includes but is not limited to ale, lager, porter, stout, sake, and other similar fermented beverages brewed or produced from malt wholly or in part or from any substitute therefore. Distilled spirits include alcohol, ethanol, or spirits or wine in any form, including all dilutions and mixtures thereof from whatever process produced.

5.3.7.2 Employee Drug Testing Policy

On August 29, 1997, Governor Mike Foster signed Executive Order MJF 98–38, which created the Drug Testing Task Force for the purpose of recommending procedures for the implementation of four drug testing programs authorized, mandated and/or regulated by R. S. 49: 1015, as amended by Act Number 1194 of the 1997 Regular Session of the Louisiana Legislature, and by Act Numbers 1303 and 1459 of the 1997 Regular Session of the Legislature, which directs state agencies to develop and implement drug testing programs for public employees.

Louisiana Revised Statute 49:1001–1021 authorized Nicholls State University to proceed with drug testing of employees. The content of this policy is pursuant to this Statute and to the Drug–Free Schools and Communities Act of 1986, the Federal Drug–Free Workplace Act of 1988, the Drug–Free Public Housing Act of 1988, the Louisiana Drug Testing Act of 1990, the Omnibus Transportation Employee Drug Testing Act of 1991, the Federal Highway Administration procedures, Title 49 CFR and part 382 et al., LA Revised Statutes 23: 1081 and 1601, and Executive Order MJF 98–38.

5.3.7.2.1 Applicability

This policy shall apply to all employees of Nicholls State University, more specifically defined as:

  • All current W–2 employees defined under Federal Law, whose job requires them to drive commercial motor vehicles.
  • All current W–2 safety/sensitive employees, both classified and unclassified as defined under State Law, and those applying for safety/sensitive positions, and all other current W–2 employees, both classified and unclassified, will be subject to alcohol and controlled substance abuse testing on a random basis or for reasonable suspicion, post–accident investigation, and monitoring for rehabilitation.
  • Prospective employees as a condition of hiring.
  • Reasonable Suspicion
  • Post Accident Investigation
  • Rehabilitation Monitoring
  • Pre–Employment
  • Safety/Security sensitive positions and promotions/appointments to these positions
  • Safety/Security sensitive positions – random testing

5.3.7.2.2 Conditions Requiring Drug Tests

 

5.3.7.2.3 Procedure

Drug testing, pursuant to this policy, shall be conducted for the presence of cannabinoids (marijuana), cocaine, opiates phencyclidine and amphetamines. Nicholls State University also reserves the right to test for the presence of any other illegal or controlled substance when there is reasonable suspicion to do so. The Director of Human Resources will be involved with all determinations and notifications dealing with drug testing, and will coordinate with the supervisor of the employee to be tested.

A certified provider chosen by Nicholls State University will perform testing services. The testing service shall assure:

  • All specimen collection will be performed in accordance with applicable federal and state regulations and guidelines.
  • Chain of custody will be strictly followed.
  • A certified SAMSHA laboratory shall perform testing.
  • All positive results shall be reported by the laboratory to a qualified Medical Review Officer (MRO).

5.3.7.2.4 Confidentiality

All information interviews, reports, statements, memoranda, and/or test results received by Nicholls State University through its drug testing program are confidential, pursuant to R.S. 49: 1012, and may not be used or received in evidence, obtained in discovery, or disclosed in any public or private proceeding, except in an administrative or disciplinary proceeding or hearing, or civil litigation where drug use by the individual is relevant.

Qualitative information regarding results, such as the identification of a substance, will be provided only to the designated MR07 who will report final results to the appropriate official. Results of the test will be released to the appropriate agency on a need–to–know basis. All drug–testing results will be maintained in a separate health file, with restricted access in accordance with Section 382.405.

5.3.7.2.5 Responsibility

  • The President for overall compliance
  • The Director of Human Resources for administering the program. All records will be housed and maintained in the Office of Human Resources

All supervisory personnel are responsible for assuring that all personnel under their supervision are made aware of the location within their department of the written drug–testing policy, signs a receipt form acknowledging receipt of pertinent information about the policy, and understands or is given the opportunity to understand and have questions answered about its contents.

5.3.7.2.6 Violation of the Policy

Violation of this policy, including refusal to submit to drug testing when properly notified to do so may result in: Termination of employment or other action.

 

2nd Quarter 2018 – Disability Awareness and Etiquette

The Americans with Disabilities Act (ADA) became law in 1990. The ADA is a civil rights law that prohibits discrimination against individuals with disabilities in all areas of public life, including jobs, schools, transportation, and all public and private places that are open to the general public. The purpose of the law is to make sure that people with disabilities have the same rights and opportunities as everyone else.

Approximately 57 million Americans have a disability. The Americans with Disabilities Act was conceived with the goal of integrating people with disabilities into all aspects of life, particularly the workplace and marketplace.  When we are disability aware and use disability etiquette, co-workers, employees and students with disabilities feel more comfortable and work more productively. Practicing disability etiquette is an easy way to make people with disabilities feel welcome.

Disability Awareness and Etiquette

4th Quarter 2017 – Safety Rules

Safety Rules 

  1. Observe and follow all posted safety notices.
  2. The use of any tobacco product in any form is prohibited on all Nicholls State University properties including the main campus, Duhe Building, Chauvin Gardens, etc.
  3. No fighting or horseplay allowed in the work area or classroom.
  4. Know where fire extinguishers are located and how to use them.
  5. Evacuate in an orderly manner if the fire alarm sounds.
  6. Know designated evacuation routes from your floor and building.
  7. Know emergency phone numbers or access to them.
  8. Report all injuries and accidents to your supervisor.
  9. Report to your supervisor any equipment that is not operating properly.
  10. Do not run in the work area.
  11. Report unsafe conditions to your supervisor.
  12. Do not throw objects in the work area.
  13. Keep your work station clean and orderly.
  14. Keep floor free of litter.
  15. Place litter and waste materials in proper containers.
  16. Do not walk on wet floors and immediately wipe up spills.
  17. Keep passageway clear to allow easy access and exit.
  18. Keep desk, filing drawers, etc. closed to avoid hazards to those walking by.
  19. Return equipment and material to their proper place after use.
  20. Report lighting and ventilation problems affecting you to your immediate supervisor.
  21. Always read labels before using chemicals, bleaches, cleaning fluid, etc. that could be harmful if spilled.
  22. When working with hazardous chemicals, do not work alone.
  23. Use only approved cleaning fluids when cleaning machinery. Remember to allow for proper ventilation. Dispose of rags and waste material in proper containers and away from heat.
  24. Do not operate machines or equipment without proper training.
  25. Never leave a machine or equipment in operation unattended. Turn machine and equipment off before leaving the office at the end of the workday.
  26. Neckties, scarves and other wearing apparel should be secured when working around equipment.
  27. Notify your supervisor of any breakage or malfunction of machinery or equipment.
  28. Wear eye protection, respirators, or protective clothing in regulated areas or during functions requiring protective gear.
  29. Report frayed electrical cords immediately.
  30. Tape temporary electrical cords to the floor to prevent tripping.
  31. Do not overload electrical circuits.
  32. Do not use electrical extension cords as a permanent electrical line.
  33. Never turn on an electrical switch unless you know what it operates and have had the adequate training on that piece of equipment.
  34. Do not attempt to repair electrical devices unless properly trained to do so. Otherwise, report it to a supervisor.
  35. Keep flammable items away from electrical outlets, cords or other electrical apparatus.
  36. Use only properly grounded electrical equipment.
  37. When using university vehicles or your own vehicle for authorized travel, remember to use your seat belts and drive defensively.
  38. Only authorized drivers allowed to operate state vehicles or personal vehicles for state business.
  39. Do not text and drive.

These listed safety rules are not totally inclusive. They are intended as a guide to develop proper health and safety practices and procedures. Should you have questions or doubts about safe operations in the workplace, please contact your supervisor or the Safety Officer. Nicholls State University wants to provide a safe and healthy work and academic environment for its students, faculty and staff.

 

 

3rd Quarter 2017 – Driver Safety Program Instructions

NICHOLLS STATE UNIVERSITY
DRIVER SAFETY PROGRAM INSTRUCTIONS

  • The supervisor must determine whether an employee will be required to operate a vehicle for state business. If it is determined that authorization is required, the employee must fill out a state driver authorization form DA 2054 https://www.nicholls.edu/safety/files/2006/07/Authorization-and-Driving-History-Form-DA-2054.pdf
  • Prior to travel:
    1. The employee is responsible prior to completing a travel request to view the driver authorization list for driver approval.
    2. If your name is on the list, you are a current authorized driver and you may proceed with your travel request. If you are not on the list, please contact the Safety Department at ext. 4783 to begin the authorization process.
    3. The supervisor signing the travel authorization request is also responsible to check the list to assure compliance with the driver program.

To view the authorized driver list, please follow the following steps.

  1. Open your Google mail account
  2. Click on the Drive Tab (located top menu bar)
  3. Click on the Authorized Drivers Tab
  • The employee must familiarize themselves with the Driver Safety Program at nicholls.edu/safety/driver-authorization/ and possess a current valid motor vehicle operator’s license and current automobile insurance at all times in the program.
  • Special attention must be given to the Supervisor and Employee responsibility. Based on the Office of Risk Management, the following driver responsibilities are mandated.  It is the responsibility of all authorized drivers to report any revocation of their driver license or any moving violation (personal or state business) to their supervisors who in turn will report it to the Nicholls Safety Department.  Any authorized driver receiving a conviction for a single moving violation will be required to retake the Defensive Driving On-line course within 90 days.  All information reported to Supervisors and to the Safety Department must be kept in a confidential manner.

2nd Quarter 2017 – Hurricane Emergency Plan

Introduction

The purpose of the Nicholls State University Hurricane Emergency Plan is to provide a detailed summary of the steps deemed necessary to secure the university and protect property and lives in the event of an approaching hurricane. The plan is available to all university employees, students and members of the community and can be accessed via the internet on the home page of the Nicholls web site. The plan lists and explains the various levels of preparedness the university will undertake depending on the severity of a weather threat to the Thibodaux area. It also lists action plans for all of the university departments that will be most affected by an approaching storm. In the event that a tropical system enters the Gulf of Mexico, the university will immediately be placed on standby alert. At this time, interested parties can monitor the Nicholls home page to determine the exact level of preparedness currently underway at the university. There are five phases or levels of preparedness that may be implemented before, during, and after a possible storm. Each is explained in specific detail within the plan. The coordinated execution of the plan is the responsibility of the university’s Emergency Preparedness Committee (EPC). The plan is reviewed and updated by the committee annually.

General Information Concerning Plan Implementation

The university president or his designee, in consultation with the EPC, will determine which phase of the plan is appropriate for activation based upon the anticipated effects of an approaching storm. Once the Hurricane Emergency Plan is activated, students, faculty, staff, and the community at large will be notified of all decisions resulting from a possible hurricane threat, via the Nicholls web site, e-mail, television, radio, text-messaging boards, phone call, text messages or any other communication outlets which are available. Utilization of a multi-communication system will assure that a person with disabilities will receive a timely notification of the event. Nicholls State University utilizes the Everbridge Notification system. All faculty, staff and students are encouraged to remain registered in the notification system. According to the plan, some employees are designated essential by their supervisors and directed to work during an emergency. As a result, required duties may differ from normal responsibilities. Employee positions which are considered essential may be listed in individual departmental emergency plans or an employee may be designated by his or her supervisor in the event of an impending emergency. Communications between EPC members and auxiliary staff who assist with implementation of the plan will be maintained by various means of communication including landlines (home or office), cell phones, or any other means deemed appropriate. Once the plan is activated and until a permanent command post is established, all critical information and command post numbers will be disseminated by University Police via a 24/7 dispatch and/or internet or voice mail.

Emergency Plan Guidelines

Standby Alert – When the National Weather Service predicts that a tropical system will enter the Gulf of Mexico, the University Emergency Preparedness Committee will monitor the projected path and speed of the storm and all departments should enact Standby Alert procedures. During this alert phase of the emergency guidelines, all departmental directors and department heads shall include in the preparation guidelines those accommodations that persons with disabilities may require. Those accommodations shall be implemented accordingly as the emergency phases are implemented.

Phase I – When a tropical system has entered the Gulf of Mexico or has made landfall on the outer edges of the Gulf and is expected to re-enter the Gulf, and the South Louisiana area is within the probability of landfall zone, the Emergency Preparedness Committee will monitor the speed and path of the storm. The Committee will assess on which side of the storm Thibodaux would be, the distance from the predicted landfall area, and the strength of the storm (present and at landfall). All departments must enact Phase I storm preparations.

Phase II – When a tropical system is within the Gulf of Mexico and South Louisiana is in the landfall zone, although not in the high probability zone, but the area is expected to feel the effects of the system to where the National Weather Service might issue a Tropical Storm Warning or a Hurricane Watch for South Louisiana and the Thibodaux area. The EPC will continue to monitor the strength, speed, and projected landfall site. The EPC will set up operations in the President’s Conference Room, Picciola Hall. All departments must enact Phase II storm preparation

Phase III – When a tropical system is in the Gulf of Mexico and South Louisiana is in the high probability landfall zone and the National Weather Service issues a Tropical Storm Warning for South Louisiana that includes the Thibodaux area, the EPC will make recommendations to the University President regarding  scheduled classes. The University President will make the decision to cancel or continue class. If the National Weather Service issues a Hurricane Warning for South Louisiana that includes the Thibodaux area, university classes will be cancelled. Students are advised to evacuate to an area out of the storm’s path. The EPC will continue to monitor the storms strength, speed, and projected landfall. If a mandatory evacuation order is not given for the Thibodaux area, the University will open a shelter for students as well as staff who are unable to leave the campus. If a mandatory evacuation is given for the Thibodaux area, on campus residents without a means of transportation will be evacuated to another state university where they will receive pre-arranged shelter and meals for the duration of their stay. The EPC will finalize all preparations for the storm. All nonessential personnel will be released from their work stations. The pre-position team will continue to monitor the storms strength, speed and projected landfall. Based on the above information, the team will make the determination to remain on campus or evacuate to a pre-arranged shelter. The decision to evacuate will be made no later than 18 hours prior to landfall. All departments must enact Phase III storm preparations.

Phase IV – After the storm has passed and provided that the roads are passable and the state and local government officials are allowing travel back into the area, certain employees who are designated to be essential or first responders by their supervisors are required to report to work within 24 hours. Other employees should contact their immediate supervisor, by telephone or e-mail, within 24 hours of the storm passing to secure directions for action. All employees should be prepared to report to work or return the University to operating as soon as possible. Students should monitor designated information outlets for the resumption of classes. Department heads should have a plan to return to work to assess damage, to react to immediate needs, to coordinate scheduling of employees, and to report needs and damages to the Office of Physical Plant.

Phase V – If the storm has passed and has caused major damage on campus, employees must contact their supervisors for direction or contact either the Nicholls Help Line or the Nicholls Web site to let their supervisor know where they are and whether or not they can return to the area. Only the Pre-Position team will return to campus to establish a command center and begin damage assessment. The Pre-Position team will also begin debris clean-up and will take action as needed to protect university assets.