2026 Events Intern

Tales of the Cocktail Foundation (TOTCF) is looking for an organized, reliable, and diligent Events Intern to join our team. The TOTCF Events Intern will assist the Events Department in supporting the Foundation’s mission to educate, support and advance the global drinks industry.

The Events Intern will focus on administrative duties regarding the Tales of the Cocktail festival and year-round events programming. The internship is largely remote, but onsite during the 2026 TOTC festival. From July 13-25, 2026, the intern will be responsible for on-site troubleshooting with our Events department including, but not limited to: conference operations, Tasting Rooms, Cocktail Apprentice Program, Spirited Awards, sustainability initiatives and local event initiatives such as Jazz Fest. 

Tales of the Cocktail 2026 will be held in New Orleans this coming July 19-24th, creating a unique opportunity to learn and grow with the nonprofit organization as we prepare for our biggest fundraiser of the year. The Events Intern will walk away from this role with the skills, tools and best practices of what goes into planning and creating programming for a large scale event.

Position Availability:

Dec – May 1:                 10-15 hours/week | Virtual

May 4 – Mid July 2026:                 15-20 hours/week | Virtual

Tales of the Cocktail, July 13-25, 2026: Full-time | In person

August 4 – 28, 2026:     10-15 hours/week | Virtual

NOTE: This internship will be primarily remote and then onsite in New Orleans during the weeks of the events, July 13-25, 2026.

COMPENSATION: Internship pay rates start at $10/hour; All-Inclusive Pass to Tales of the Cocktail 2026

Position Requirements:

• Must be local to the New Orleans area
• Must have use of a vehicle or other reliable transportation
• Must have a laptop
• Knowledge of Google Drive
• Events experience preferred

Essential Core Position Functions & Responsibilities:

• General 

• • Learn and develop skills with various Foundation platforms including but not limited to: Asana, Airtable, OpenWater, Google Drive, Slack, Whova.
  • Administrative duties include meeting coordination, agenda preparation, data coordination, and note-taking.
  • Attend weekly virtual Event Planning and Logistics meetings, Team Meetings, and any meetings with external planning partners
  • Attend Quarterly Team Retreats in New Orleans as availability permits
  • Onsite conference operations
  • Assist in executing local errands 
  • Organize and maintain events databases including data entry and compilation. 

• Tales of the Cocktail 2026:

• • Assist the Events team:
    • Organize and update materials and databases for Tasting Rooms, Meet the Distillers, and Seminars (as needed), including but not limited to creating staff event binders and email communications
    • Bookstore & Bitters Market
      • Assist in email communications
      • Manage signing schedule
        • Add schedule to Whova
        • Invite authors/sponsors to their signing via Google Calendar
    • Coordinate with ticketing team on Credentials/Wristbands needed for: 
      • CAPs
      • Spirited Awards Finalists
      • Spirited Awards Co-Chairs/Judges

• Assist in supporting all event logistics & programming onsite
• Act as a “floater” to support various aspects of the events, including managing the Cocktail Tour sign ins
• Assist in managing Official Partner deliveries
• Throughout Tales in July, Events intern will:
  • Assist in supporting all event logistics onsite, including:
    • Ice vendor communications
    • Water sponsor communications
    • Tasting Room floater
  • Manage “lobby” tasting rooms/events, including Cocktail Tour 
  • Assist Events Coordinator with Meet the Distillers
  • Daily check in with Bookstore & Bitters Market manager

• Assist the Events team Post-Tales in July for:
  • Close out and reporting
    • Compost
    • Recycling
    • Bookstore & Bitters Market
    • Hotel final bill
    • Overflow Hotel Final Reports

• Other duties and responsibilities as assigned
  • Assist in planning and executing in-person with local initiatives such as Halfway to Tales, Tales Media Preview, and Jazz Fest (tentatively)

Additional Position Benefits:

• Hourly pay rate
• $15 / hour offered during the week of Tales of the Cocktail 2026 (July 19-25) as applicable
• Class credit (if applicable)

• All Access pass to Tales of the Cocktail 2026 

• Mentorship opportunities
• Industry access and networking
• Brand partner education opportunities 
• Additional benefits may be included throughout the internship

Work Authorization:

• Must be currently authorized to work in the United States for any employee and provide documentation supporting this authorization.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this internship:

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit, stand, walk; use hands and fingers, handle or feel; and reach with hands and arms.
• Maintain visual attention and mental concentration for significant periods of time.
• Extended periods of sitting while using a computer or other devices are common.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Must occasionally lift or move office products, materials, and supplies, up to 30 pounds.

Disclaimer:  

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

• This internship description shall not constitute or be construed as a promise of employment or as a contract between Tales of the Cocktail Foundation and any of its employees or interns.