Duplantis Design Group | Thibodaux
DDG is looking for a dedicated, well-spoken Onboarding & Engagement Coordinator to join our People & Development department. The responsibilities of this role will be to enhance the employee experience through organizing, streamlining, and managing the onboarding process, and working on company-wide initiatives focused on long-term growth for all employees. To be a successful onboarding and + engagement coordinator, you should have exceptional organizational and project management skills, with the ability to set goals and prioritize tasks with minimal oversight, have a good working knowledge of human resources practices, and be a great communicator with a skill for interacting with new people.
ACTIVITIES + RESPONSIBILITIES:
- Onboarding logistics for all new hires, from offer acceptance through 90 day integration
- Facilitate new hire orientation sessions and onboarding touchpoints, will require travel to all DDG office locations.
- Gathers, processes, and files all paperwork related to new hires
- Coordinate first day readiness, including systems access, paperwork, orientation scheduling, and resources
- Maintain onboarding trackers (new hires, start dates, first day readiness, 30/60/90 milestones)Maintains accurate and up-to-date personnel files, records, and documentation
- Maintain and update onboarding materials, checklists, and documentation
- Performs detailed and accurate data entry
- Answers basic employee questions about DDG policies, benefits, insurance, offerings, etc.
- Handles moderately complex issues and problems, and refers more complex issues to higher-level staff
- Assists with maintaining the employee handbook, course content, manuals, or other training materials.
- Stays up to date with the latest trends and best practices in corporate learning, organizational development, and instructional design, and incorporates them into program development
- Performs a variety of administrative tasks in support of the People & Development department
- Plans and coordinate firm events, team building, and related initiatives on a consistent and firm-wide basis. This may include travel to all our office locations.
PREFERRED SKILLS/ABILITIES:
- Must be able to work autonomously but be team-oriented, collaborative, and flexible to support our rapidly growing team.
- Comfortable speaking and presenting using video.
- Helpful, energetic, and positive
- Detail oriented and organized.
- Demonstrates initiative, resourcefulness, and works well in a fast-paced environment.
- Must be able to effectively communicate with all levels of employees and/or management.
- Proficient in the use of Microsoft Windows operating system and Microsoft Office.
QUALIFICATIONS:
- 2+ years’ experience in a similar role
- Bachelor’s degree in Human Resources, Business, Communications, or related field.
PHYSICAL REQUIREMENTS:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at a time.
- Must be able to travel to various offices, career fairs, company events and training.
