4.27 Classified Advisory Committee

4.27.1 – Committee Membership

4.27.1.1 Eligibility

Eligible employees include any member of the classified staff employed full time and granted
permanent status.

4.27.1.2 Representation

The Committee shall consist of 13 members with representatives from the following areas:
• Mamie Bourgeois Award Recipients (3)
• NSU Outstanding Trades Employee Award Recipients (3)
• Appointed Committee Members (7)

4.27.1.3 Term

A term shall be defined as a three-year period beginning on July 1 (or unless otherwise amended) and ending on June 30 of the fiscal year.
Term Limits for Elected Members:  Elected members are limited to one term. After a one-term absence, an employee may be nominated again. In the event, an elected member becomes an appointed member (award recipient), they will serve on the Committee for three additional years beginning July 1.
Term Limit for Appointed Members:  Appointed members are limited to one term.

4.27.1.4 Elections

Elections shall be held as Committee positions for elected members become available. The
Committee Chair will obtain a list of eligible employees from the Human Resource Office to
present at the next meeting and Committee members will nominate employees for each vacant
position. The Committee Chair will forward the list of nominees to the University President for
approval.

4.27.1.5 Vacant Positions for Elected Members

In the event an elected Committee member should leave the University, resign from their
Committee position, or is otherwise unable to fulfill his/her duties, the Committee will meet to
fill the vacant position. Nominees will be selected and submitted to the University President for
approval. As determined by the President, the newly elected member shall complete the term
of the exiting member or complete the full term limit assigned to incoming members.

4.27.1.6 Vacant Positions for Appointed Members

Appointed members consist of the Mamie Bourgeois Award recipients and the Outstanding
Trades Employee Award recipients for the previous three years. In the event an appointed
member should leave the University, resign from the Committee, or is otherwise unable to
fulfill his/her duties, the position will be filled for the remainder of the term by another
nominee.

4.27.2 – Officers

4.27.2.1 Election of Officers

The election of officers shall be facilitated by the outgoing Chair. At this meeting, Committee members may nominate themselves or any other Committee member for any of the three officers. Each member present at the meeting shall cast one vote for each office. The votes will be counted and the unanimous results will be announced immediately.

4.27.2.2 Term of Officers

Each officer shall be elected for the duration of their term. If the officer resigns or is otherwise unable to fulfill their duties, the Committee shall meet to elect a replacement for the remainder of the term. Following a one-year absence from an office, a Committee member may serve again for the same office.

4.27.2.3 Primary Duties

The Chair shall:
• Facilitate all meetings;
• Meet with the University President as necessary;
• Submit written reports, responses and recommendations to the University President as necessary
• Represent the Classified Advisory Committee on other university committees seeking classified staff representation
• Submit approved minutes to the University President
The Co-Chair shall:
• Fulfill the Chair’s obligations in his/her absence;
• Assist with the Chair’s duties as requested by the Chair;
The Secretary shall:
• Schedule and create an agenda for all meetings;
• Record minutes of all Committee meetings;
• Keep records of all minutes and election details
• Notify classified employees of meeting dates, times and location
• Send meeting minutes to all classified employees