4.23.1 Change of Address and Marital Status

4.23.2 Identification Cards

4.23.3 Automobile Registration

4.23.4 Union Organization

4.23.5 Political Activity

4.23.1 Change of Address and Marital Status

Employees must always report a change of address in writing to Human Resources. The University needs to know a correct address and telephone number so it can reach employees in the event of an emergency. Be sure to also notify Human Resources at once of a change in marital status because this may affect the salary withholding taxes. The Controller’s Office must also be notified of a change in marital status or dependent status for insurance and benefit purposes.

All employees keep their personnel files up–to–date in regard to beneficiary(s) they have designated on their retirement forms and on life insurance if they have chosen to apply for it. Name changes should be reported to Social Security Administration also.

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4.23.2 Identification Cards

The Office of Student life issues identification cards for employees of Nicholls State University. The Office of Human Resources must first issue this authorization before an ID card will be issued. All employees should carry an ID card.

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4.23.3 Automobile Registration

All automobiles parked on campus require a permit from the University Parking Enforcement Office. The permit decal must be displayed at all times according to parking regulations.

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4.23.4 Union Organization

Certain classified employees are eligible, but are not required to join, Local No. 2814 of the American Federation of State, County, and Municipal Employees, AFL–CIO. Union dues may be deducted from paychecks by the Controller’s Office.

Members of the union will follow grievance procedures as outlined in the previous section and/or procedures of the Local No. 2814 agreement with Nicholls State University. In all cases of conflict between this agreement and Civil Service Law and/or Rules, the Civil Service Law/Rules will take precedence.

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4.23.5 Political Activity

The Civil Service Law by protecting classified employees from discrimination or disciplinary action because of their political opinions or affiliation preserves the political freedom of each employee, enabling him to vote for the candidate of choice without fear of punishment or reprisal. To achieve this, the law provides for serious penalties for the coercion or intimidation of, favoritism toward or discrimination against a classified employee because of political views but not without placing certain restrictions on the political activity of employees in the classified service. The evident purpose of these restrictions is to promote efficiency and integrity in the public service and to insure that the funds and energy of the classified employee shall not be used to the detriment of efficient government administration.

These political activity restrictions of the Civil Service Law should be observed by all employees:

Take no part in the management or affairs of any political faction or party or in any political campaign and more particularly:

• do not solicit votes or contributions.
• do not make a political contribution.
• do not make a public political statement or address.
• do not wear a campaign badge, ribbon, or insignia.
• do not distribute political campaign cards, buttons, or posters.
• do not influence or attempt to influence the vote of another.
• do not become a candidate for office, serve as a member of any political committee or take part in the management or affairs of a political party or organization.

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Changes to Section of Manual