FACULTY/STAFF POLICY & PROCEDURE MANUAL

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1.7. Office of the President

The President, the chief executive officer of the University, is empowered to perform all actions to make effective the policies of the Board of Supervisors for the University of Louisiana System. The President is charged with the overall responsibility for the organization and administration of the University in accordance with the authority vested in the President by the Board of Supervisors.

1.7.1  Scope of the Office

The President appoints and employs University personnel in accordance with applicable state law and Board of Supervisors’ policy. In practice, the President relies upon various administrative officers and faculty bodies to recommend policies and procedures, but retains the authority to administer the University in accordance with provisions of applicable state law and policies of the Board of Supervisors for the University of Louisiana System.

The Board grants authority to the presidents of the colleges and universities within the University of Louisiana System, or their designees, the right to hire or dismiss any classified employee in compliance with state law and appropriate Civil Service Commission regulations. All such action should be reported on System personnel forms.

1.7.2  Board Rules Governing Presidents

The Board of Supervisors for the University of Louisiana System Board Bylaws and Rules provides specific considerations for the office of President in regards to: Contractual Arrangements, Compensation, Presidential Housing and Related Services, Presidential Expenses, and Policies Concerning Presidential Vacancies.

1.7.3  Administrative Hierarchy

In the absence of the President, the chain of command specified in the current Organizational Chart reported to the Board of Supervisors is functional.

1.7.4  Offices Reporting Directly to the President

The following offices, groups, and personnel report directly to the President:

 1.7.4.1  Provost and Vice President for Academic Affairs (See Section 1.8)

 

1.7.4.2  Vice President for Student Affairs (See Section 1.12)

 

1.7.4.3   Vice President for Finance and Administration/Chief Financial Officer (See Section 1.13)

1.7.4.4  Athletic Director

The Athletics Director has direct responsibility for the University’s NCAA Division I Intercollegiate Athletics Program, including 17 varsity sports and more than 300 student-athletes. The position supervises a staff of approximately 75 and represents the University within the Southland Conference and nationally. The Athletics Director reports to the President and serves as a member of the President’s Cabinet.

1.7.4.5  Internal Auditor

The Internal Auditor conducts audits for a variety of programs.  These audits ensure the legitimate use of funds and determine compliance with applicable rules, regulations, and laws.

1.7.4.6  Assistant Athletic Director for Compliance and Administration

The Assistant Athletic Director for Compliance educates, monitors and provides oversight in all institutional, Southland Conference and NCAA athletics rules and regulations. These rules include, but are not limited to, eligibility, recruiting and membership. The position also assists in athletics event operations.

1.7.4.7  SACSCOC Liaison

SACSCOC Liaison is responsible for the following:

  • Ensuring that compliance with accreditation requirements is incorporated into the planning and evaluation process of the institution;
  • Notifying SACSCOC in advance of substantive changes and program developments in accord with the substantive change policies of the Commission;
  • Familiarizing faculty, staff, and students with SACSCOC’s accrediting policies and procedures. Serving as the primary contact person for SACSCOC staff;
  • Coordinating the preparation of the annual profiles and any other reports requested by SACSCOC;
  • Serving as a resource person during the decennial review process and helping prepare for and coordinating reaffirmation and other accrediting visits;
  • Ensuring that electronic institutional data collected by SACSCOC is accurate and timely, including information regarding the institution’s off-campus instructional sites, educational programs, and student achievement data and ensuring that institutional information in the SACSCOC database is current and periodically updated; and
  • Maintaining a file of all accreditation materials.

1.7.4.8 Equal Employment Opportunity (EEO) Coordinator

The EEO Coordinator serves to provide guidance for human resource functions, including all phases of labor relations, regulatory and EEO compliance. Reporting to the President, this role helps ensure that the compliance aligns with the mission, vision, values, and strategic direction of the University.

1.7.4.9  Diversity, Equity, and Inclusion Officer

The Diversity, Equity and Inclusion Officer oversees all diversity-related matters and efforts for the University. They develop and recommend programs, services, and initiatives designed to enhance the recruitment and successful retention of faculty, staff and students from diverse and under-represented population groups.

1.7.4.10  Title IX Coordinator

The Title IX Coordinator supports the President in the Title IX program and manages the Title IX program processes, policy, and all related federal and state compliance and training. This position will also partner with Human Resources for employee-related investigations and with Student Affairs for student-related investigations.

1.7.4.11   Director, Communications

The Director of Communications supports leadership communications by advising on strategies and tactics for using communication to aid in achieving institutional goals. This includes creating and maintaining the university crisis communications plan; supervising all university communications accounts and activities; managing professional staff and departmental financial goals. The director supervises the writing of and edits press releases, articles, fact sheets, and backgrounders; cultivates media relationships; monitors responses to media requests, press conferences, media interviews, and special events.

1.7.4.12  Director, Marketing

The Director of Marketing is responsible for developing, overseeing and executing Nicholls’ overall marketing and advertising initiatives.  The role will ensure the team is meeting goals, delivering creative and highly effective strategic campaigns for all initiatives across all modes of advertising.

1.7.4.13  Director, University Printing and Design Services

Senior administrative office responsible for the printing and design of institutional publications and is responsible for continuously maintaining the university’s brand aesthetics, internally and externally. This includes reviewing, updating, and maintaining the university’s visual representation in all aspects of design including typography, composition, and color.

1.7.4.14  Director, Bayou Region Incubator

The executive director of the Bayou Region Incubator works with assisting the construction of the incubator (2-year project). Also, the executive director works to secure the infrastructure needed to begin start-up operations of the incubator. The start-up operations entail connecting donors and writing grants (financial sustainability), ensuring memberships (entrepreneurs), securing mentors (subject matter experts), and business coaches (one-on-one advisory services). The executive director also administers the incubator once it is up and running. These duties entail supervising three employees, training the members, securing guest speakers, securing a stream of additional members for the incubator, and many other responsibilities.

1.7.4.15  Faculty Athletic Representative

The Faculty Athletic Representative (FAR) is the representative of the President in faculty-athletic matters. It is the responsibility of the FAR to keep the President informed of all matters of significance pertaining to the athletic program and the student-athlete population. This position provides a direct liaison between the intercollegiate athletics program and the university community. Additional responsibilities of FAR include communicating with coaches, working in conjunction with athletes and professors to ensure success, and if necessary, meet with athletes and professors to improve communication and resolve potential issues.

1.7.4.16  Ombudsperson

The faculty ombudsperson assists faculty in handling university-related conflicts or complaints. The office is a strictly confidential, impartial, and informal problem-solving resource. Additionally, the office operates independently of any other entity at the university and reports administratively to the president. The ombuds assists faculty in identifying and evaluating options and solutions to problems.  The office supplements, but does not replace, existing formal grievance mechanisms at the university. Contact with the ombuds does not constitute notice to the university.

1.7.5  Groups Reporting Directly to the President

 

1.7.5.1  President’s Cabinet

The President’s Cabinet, under the direction of the President, is the group that translates into policy and action recommendations of the faculty through Faculty Senate, administrative officers and university committees. Many local policies under which the University operates are formulated by the Cabinet as are institutional responses to policies and procedures initiated at the state level. The Cabinet is responsible for the development of the annual University budget but with broader university constituent group participation.

The Cabinet consists of the President (chair), the Provost and Vice President for Academic Affairs, the Vice President for Student Affairs, the Vice President for Finance and Administration, the Vice Provost, the Assistant Vice President for Institutional Effectiveness, Access, and Success, the Assistant Vice President for Human Resources/Chief Diversity and Inclusion Officer/EEO Coordinator/Title IX Coordinator, the President of the Faculty Senate, the Athletic Director, and the Assistant Athletic Director for Compliance and Administration.

 1.7.5.2  President’s Cabinet Appeals Committee

At the President’s Cabinet Meeting of August 2, 2005, it was approved to replace the prior existing University Council Disciplinary Appeals Committee by establishing the President’s Cabinet Appeals Committee. This Committee will be responsible for reviewing matters appealed to the President and for making recommendations to the President regarding such matters.

The Committee will consist of the President of the Faculty Senate or his/her designee, the SGA President or his/her designee and one representative from the President’s Cabinet. Representation of the President’s Cabinet will be based on the following:

  • If the matter involves an academic appeal the Vice President for Student Affairs would be the President’s Cabinet representative.
  • If the matter involves a student appeal other than academic the Provost and Vice President for Academic Affairs would be the President’s Cabinet representative.
  • If the matter involves a financial matter the Vice President for Finance and Administration would also be included on the Committee in addition to the above President’s Cabinet representative.

1.7.5.3  University Council

The University Council serves to aid communication and understanding among the faculty, staff, students, and administration, and thereby to assist the president of the University to coordinate and integrate University programs, policies, and initiatives.

The University Council consists of the President (chair), Provost and Vice President for Academic Affairs, Vice President for Student Affairs, Vice President for Finance and Administration, Athletic Director, Vice Provost, Assistant Vice President for Institutional Effectiveness, Access, and Success, Assistant Vice President for Human Resources/ Chief Diversity and Inclusion Officer/EEO Coordinator/Title IX Coordinator, Faculty Senate President, Director of Facility Services, Director of Auxiliary Services, Internal Auditor, Assistant Athletic Director for Compliance and Administration, Director of Environmental Health and Safety, Chief Information Officer, Director of Continuing Education, Executive Director of Enrollment Services, University Registrar/Director of Records and Registration, Executive Director of External and Alumni Affairs, Director of Alumni Affairs, All Academic Deans, Director of the Chef John Folse Culinary Institute, Director of Marketing, Director of Communications, Director of Institutional Research, Director of Career Services, Director of Research and Sponsored Programs, Director of Ellender Memorial Library, Director of Student Success and Retention/QEP, Director of Distance Education, Director of University Graduate Studies, and Dean of Students,

Classified Staff Advisory Council Representative, Unclassified Staff Advisory Council Representative, Student Government Association President, Student Programming Association President,

1.7.5.4  Athletics Council (See Section 1.16.3.1)

 

1.7.5.5  The Budget Review Committee (See Section 1.16.3.2)

 

1.7.5.6  Faculty Compensation and Morale Committee

Purpose: To address issues and recommend policies related to improving faculty morale and compensation.

Reports to: President

Membership (17):

  • Committee Chair (at large faculty member) appointed by the President
  • One faculty member from each academic unit and the library appointed by the President (7)
  • Academic Deans, and Director of the Chef John Folse Culinary Institute (6)
  • Provost and Vice President for Academic Affairs
  • Faculty Senate President and Vice President (2)

Duties/ Procedures:

  • Convened by the chair at least once a semester and otherwise as needed.
  • Address issues related to faculty compensation and morale.
  • Submit policy recommendations to the President.

1.7.5.7  Staff Interest and Development Committee

Purpose: To address issues and recommend policies related to improving and enhancing the professional experience of all staff.

Reports to: President

Membership (15):

  • President of Unclassified Staff Advisory Council
  • President of Classified Staff Advisory Council
  • One unclassified staff representative from each of the following:
    • Academic Affairs
    • Student Affairs
    • Finance and Administration
    • Athletics/President’s Office
  • One classified staff representative from each of the following:
    • Academic Affairs
    • Student Affairs
  • Two classified staff representatives from Finance and Administration
  • Vice President for Student Affairs
  • Director of Human Resources
  • Ex-officio members:
    • Budget Officer
    • Director of Communications
    • Internal Auditor

Duties/ Procedures:

  • Chair will be a member of the Committee and appointed by the university president.
  • Convened by the chair at least once a semester, with frequency being determined by the Committee as needed.
  • Address issues and practices related to staff.
  • Submit policy and other recommendations to enhance staff professional experience.

1.7.5.8  R1/R2 Committee (See Section 1.16.3.16)

 

1.7.5.9  The Space Utilization Committee (See Section 1.16.3.15)

 

1.7.5.10 Grievance Committee (See Section 1.16.2.6)

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Changes to Section of Manual
Section Effective Date Origin Change Form
 1.7 06.01.2018 President’s Office Organizational Chart 2020-2021
1.7.5.3 11.28.2018 Office of Administration and Finance PPM change form 1.7.5.3