1.6. University Organization and Management

1.6 University Organization and Management

1.6.1 Employee Divisions and Categories

Definitions: Full–time University employees can be classified as members of the faculty and the administrative staff, or as state classified personnel. For the purposes of this Manual the following definitions shall apply:

“Faculty” shall be defined as those University employees who hold faculty rank and who are appointed and assigned full time in an academic unit for at least nine (9) months, and whose primary responsibility is as a teacher and/or a researcher and/or one who provides instructional support as defined by the academic unit. Full–time faculty appointments are those designated as one (1.0) FTEF (full–time equivalent faculty) in accordance with Board of Supervisors guidelines. Part–time faculty appointments are those designated less than one (1.0) FTEF. In addition, some librarians are defined as faculty.

“Administrative Staff” shall be defined as all personnel usually on twelve (12) month appointments not otherwise defined as state classified personnel. The word “staff,” also, when used in a general sense, shall be understood to mean administrative staff.

“Professional staff” shall be defined as administrative staff who do not carry academic rank and are therefore not considered to be faculty. Professional Staff shall be employed by administrative appointments only.

“Intermittent workers” or “intermittent staff” shall be defined as those administrative staff who, because of a temporary status, do not carry an E.E.O.C. designation. Appointments for intermittent workers may be different from those letters of appointment issued to other administrative staff personnel. Intermittent workers fall under the jurisdiction of this Manual.

The faculty and the administrative staff are exempt from the State Civil Service System and rules and regulations thereof.

The work force at Nicholls State University can be divided into two large groups: “classified“ and “unclassified.” Classified employees are those employees who are subject to the policies and provisions of the state Civil Service Code. All other employees at the university are non–civil service or “unclassified employees.” Unclassified employees can be either faculty or non–faculty.

Classified<—————— —————>Unclassified
Grades determined by Civil Service Faculty No faculty rank, no Civil Service rank

1.6.2 Categorizing Non–faculty, Unclassified Employees

The Rules (Bylaws, and Policies and Procedures) of the Board of Supervisors for the University of Louisiana System uses the terms “faculty” and “staff” when it describes its employees. In practice, employees at Nicholls have been called either faculty or administrative staff. It is important to note that some of the administrative staff may hold faculty status though they are not working under faculty.

1.6.3 Definitions of Unclassified Employees

For policy purposes, there shall be two types of non–Civil Service employees at Nicholls State University: faculty and administrative staff. Within the administrative staff, those employees who do not hold faculty rank shall be called professional staff. Those employees who, because of a temporary status, do not carry any of the following E.E.O.C. job labels, shall be called “intermittent workers.”

1.6.4 The E.E.O.C. Job Categories

The Equal Employment Opportunity Commission (E.E.O.C) requires universities and other public institutions to turn in reports on labor policies within the institution. In all of the labor reports turned into the E.E.O.C, employees are labeled according to a system that groups the employees by categories that describe the type of work done by the employees. Since these categories are standard and required throughout higher education, it is appropriate that they be used to help categorize employees and their job descriptions for policy purposes. The following are the E.E.O.C. categories:

  • Officials and Administrators (OA)
  • Professionals (PR)
  • Technicians (TE)
  • Paraprofessionals (PA)
  • Office and Clerical (OC)
  • Service–Maintenance (SM)
  • Protective Service Workers (PS)
  • Skilled Craft Workers (SC)
  • Faculty (FA)

1.6.5 Definitions of Professional Administrative Staff

As defined in this Manual, the term Professional Staff applies to those administrative staff workers who do not carry faculty rank. The following are the E.E.O.C. definitions for those categories other than OA (Officials and Administrators). For information on job descriptions, employees may contact the Department of Human Resources. Professionals (PR)

“…persons employed for the primary purpose of performing academic support, student service and institutional support activities and whose assignments would require either college graduation or experience of such kind and amount as to provide a comparable background. [Included are] employees such as librarians, accountants, personnel, counselors, systems analysts, coaches, lawyers, and pharmacists, for example.” Technicians (TE) and Paraprofessionals (PA)

The following is the E.E.O.C. definition of the Technicians and Paraprofessionals job categories:

“…all persons whose assignments require specialized knowledge or skills which may be acquired through experience or academic work such as is offered in many 2–year technical institutes, junior colleges or through equivalent on–the–job training. Include computer programmers and operators, drafters, engineering aides, junior engineers, mathematical aides, licensed practical or vocational nurses, dietitians, photographers, radio operators, scientific assistants, technical illustrators, technicians (medical, dental, electronic, physical sciences), and similar occupational–activity categories which are institutionally defined as technical assignments. [Included are] persons who perform some of the duties of a professional or technician in a supportive role, which usually require less formal training and/or experience normally required for professional technical status. Such positions may fall within an identified pattern of staff development and promotion under a ‘New Careers’ concept.” Office and Clerical (OC)

The following is the E.E.O.C. definition of the Office and Clerical Personnel job category:

“…persons whose assignments typically are associated with clerical activities or are specifically of a secretarial nature. [Included are] personnel who are responsible for internal and external communications, recording and retrieval of data (other than computer programmers) and/or information and other paperwork required in an office, such as bookkeepers, stenographers, clerk typists, office–machine operators, statistical clerks, payroll clerks, etc. [Included also are] sales clerks such as those employed full time in the bookstore, and library clerks who are not recognized as librarians.” Service–Maintenance (SM)

The following is the E.E.O.C. definition of the Service Maintenance Personnel job category:

“…persons whose assignments require limited degrees of previously acquired skills and knowledge and workers who perform duties which result in or contribute to the comfort, convenience and hygiene of personnel and the student body or which contribute to the upkeep and care of buildings, facilities or grounds of the institutional property. [Included are] chauffeurs, laundry and dry cleaning operatives, cafeteria and restaurant workers, truck drivers, bus drivers, garage laborers, custodial personnel, gardeners and groundskeepers, refuse collectors, construction laborers, security personnel.” Protective Service (PS) and Skilled Craft (SC)

The E.E.O.C. lists no definition for the Protective Service job category. The following is the E.E.O.C. definition of the Skilled Craft Workers job category:

“…all persons whose assignments typically require special manual skills and a thorough and comprehensive knowledge of the processes involved in the work, acquired through on–the–job training and experience or through apprenticeship or other formal training programs. [Included are] mechanics and repairers, electricians, stationary engineers, skilled machinists, carpenters, compositors and typesetters, upholsterers.”

1.6.6 Nicholls and the E.E.O.C. Classifications

In its official headcount of all Nicholls State University employees, the Office of Institutional Research, Effectiveness, and Planning lists employees according to the E.E.O.C. job categories. The Office of Human Resources maintains the official E.E.O.C classifications of University positions.

1.6.7 Administrative Positions and the Organizational Chart

The official Nicholls State University Organizational Chart shows that Nicholls management lines are designed to have four administrative units below the level of President:, Academic Affairs, Finance and Administration, Student Affairs, and Athletics. (In the absence of the President, the functional chain of command follows the order stated in the official Organization Chart)

The Nicholls State Organizational Chart, published each year by the University is a visual representation of the administrative chain of command: all Vice Presidents report to the President; the Vice Provost, the Assistant Vice Presidents, Deans, and some University Directors report to their respective Vice President; Some University Directors report to the Vice Provost or Assistant Vice Presidents; department heads, associate or assistant deans, and faculty directors report to their respective dean. (The latest version of this chart is available through the office of Communications.)

  • President
  • Vice Presidents
  • Vice Provost; Assistant Vice Presidents
  • Deans; University Directors
  • Department Heads; Associate/Assistant Deans; Faculty Directors

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