The Executive Vice President for Finance and Administration/Chief Financial Officer (CFO) is the principal administrator of the University’s business activities and financial affairs. The following report directly to the CFO: Assistant Vice President for Business Affairs and Ethics, Budget Officer, Budget and Finance Assistant Athletic Director, University Police, Executive Director for Auxiliary Services, Chief Information Officer for Information Technology, Director for Environmental Health and Safety and Emergency Operations Center, Director for Facility Services and Project Management., Director for Communications and Legislative Affairs, Director for Marketing and Chief Innovation Officer.

1.13.1 Offices Reporting Directly to the Executive Vice President for Finance and Administration

1.13.1.1 Assistant Vice President for Business Affairs and Ethics

The Assistant Vice President for Business Affairs and Ethics is the principal administrator responsible for the daily financial functions of the University ranging from accounts payable, accounts receivable, fee collections, cash deposits, payroll, financial records, financial reporting, grants and contracts and budgets. The following report to the office of Assistant Vice President for Business Affairs and Ethics: Director for Human Resources, Director for Purchasing and Support Services, Accounts Payable, Fee Collection, Payroll/Grants Administration, and Financial Reporting.

1.13.1.1.1 Director for Human Resources

The Director of Human Resources serves as the University affirmative action/equal opportunity compliance officer and is the principal administrator responsible for administering institutional personnel policies and practices for staff and faculty.

1.13.1.1.2 Director for Purchasing and Support Services

The purpose of the University Purchasing Office is to assist with the acquisition of materials and services necessary for the functioning of the University. The Director of Purchasing and Support Services has the responsibility to assure that all departments follow all applicable state, federal and University requirements. The Director also handles ORM responsibilities. The Director also supervises the University receiving department and ensures that purchased items are received, maintained, and distributed to purchasers in a timely and effective manner. All requests for materials or services should go through the Purchasing Office. The Purchasing Office serves as the inventory control office for the University.

For information on purchasing procedures, refer to the Purchasing Manual which is available on the Purchasing Office website.

1.13.1.2 Budget Office

The purpose of the Budget Office is to assist University leadership in the development of operating budgets and financial plans. The Budget Office also serves as a planning partner to academic and administrative units providing the tools, knowledge, and analysis necessary to plan and assess revenue and expense needs.

1.13.1.3 University Police

The purpose of the Department of University Police is to ensure that the Nicholls campus is a safe, secure environment for students, employees, community members and visitors.

1.13.1.4 Facility Services and Project Management

The Director of Facility Services and Project Management is responsible for the long–term planning, utilization and allocation of the physical facilities of the University. Specifically, the Director is responsible for the development, implementation and revision of the Facilities Master Plan for the University, the allocation of University’s physical resources in a manner consistent with the Master Plan, coordinating the planning and completion of new construction projects for the University, and coordinating the planning and completion of renovations to existing facilities of the University.

1.13.1.5 Auxiliary Services

The Executive Director for Auxiliary Services is the principal administrator of University food and catering services, physical facilities housing student and community activities. The following report to the office of the Executive Director for Auxiliary Services: the Student Union, the Bookstore, the Post Office and the Director for Camps and Special Programs.

1.13.1.5.1 Director for Camps and Special Programs

The Director for Camps and Special Programs is responsible for administration and implementation of adult and youth non-credit programs and conferences.

1.13.1.6 Information Technology

The Chief Information Officer oversees all technology used within the university. Information Technology was formed in 2011 combining the two units of University Computer Services and Academic Computing. University Computer Services assists students, faculty, staff, and administrators with their data processing needs. The Department of Academic Computing provides computer and instructional technology support to students and faculty.

1.13.1.7 Budget and Finance Assistant Athletic Director

The Budget and Finance Assistant Athletic Director oversees all financial transactions, accounting, and financial reporting within the Athletic Department, including but not limited to the operating budget, the foundation budget, and monetary distributions from the Conference for programs and student assistance. The position works closely with support staff and team coaches to monitor the financial activities of teams and overall budget expectations. This position also has reporting responsibilities to the Vice President for Collegiate Athletics and Athletic Director of the University.

1.13.1.8 Health/Safety/Environment and Emergency Operations Center

The Director of Environmental Health and Safety/Emergency Operations Center has oversight and management responsibilities for the health/safety welfare of the entire university. This position routinely advises the Administration on emergency matters and environmental threats to the university. The position also coordinates closely with all departments and colleges on campus as well as routinely collaborates with the Director for Facility Services and Project Management, University Police Chief, and Department of University Health Services.

1.13.1.9 Chief Innovation Officer

The Chief Innovation Officer leads large, diverse teams to support the operational mission and vision of the university, provides leadership and focus to the Office of Advancement and guides the many programs administered by the office through the development and implementation of strategies to meet long- and short-range goals and objectives in the area of advancement. The following report to the office of the Chief Innovation Officer: Advancement, Business Manager, Advancement Administrative Leader, Data Processing and Database Coordinator, Director for Bayou Region Incubator, Director for Early Childhood Initiatives, Director for Research and Sponsored Programs and Director for Alumni Affairs.

1.13.1.9.1 Director for Bayou Region Incubator

The Director for Bayou Region Incubator oversees the business incubation and co-working space for entrepreneurs striving to develop business ventures. This space is also accessible to students in various stages of business development from ideation to validation, to launching and scaling a business.

1.13.1.9.2 Director for Early Childhood Initiatives

The Director for Early Childhood Initiatives assists in the development and implementation of early childhood initiatives at Nicholls State University’s Little Colonels Academy and the West Ascension Early Learning Center.

1.13.1.9.3 Director for Research and Sponsored Programs

The Director for Research and Sponsored Programs designs, leads and oversees the execution of a university-wide public and private grants program in keeping with the needs, priorities, and competencies of the institution and its faculty and staff to include a robust pre-and post-award management program.

1.13.1.9.4 Director for Alumni Affairs

The Director for Alumni Affairs oversees all areas involving alumni affairs and relationships, external affairs including community relationships, institutional development activities of the university relating to fundraising and endowments, and working collaboratively with the Nicholls State University Foundation and its Executive Director.

1.13.1.10 Director for Communications and Legislative Affairs

The Director for Communications and Legislative Affairs advises on strategies and tactics for using communication to aid in achieving institutional goals. The Director oversees the development and execution of public affairs, communications and social media strategies and programs to increase the visibility of the people and programs of the university. The Director coordinates with legislators and their staff to develop relationships with the university.

1.13.1.11 Director for Marketing

The Director for Marketing leads the marketing initiatives for Nicholls State University. The Director oversees implementation of the marketing strategy; including campaigns, events, digital marketing and public relations to ensure brand consistency. The Director also provides concept development, design and print coordination for recruitment and university-wide marketing projects.

1.13.2 Groups Reporting Directly to the Executive Vice President for Finance and Administration

1.13.2.1 Student Technology Fee Committee

Purpose: The Student Technology Fee (Committee) is governed by Act No. 1450 of the regular session and is under supervision by each institution in higher education.

Reports to: Executive Vice President for Finance and Administration

Membership (20):
● SGA President (or Designee) (1)
● SGA Vice President (1)
● Student member from each college (5)
● Student members at large appointed by SGA President (2)
● Faculty member from each college (5)
● Member from Library (1)
● Student members from Student Affairs and Student Life (2)
● Director of Academic Computing (ex-officio)
● Chief Information Officer (ex-officio)
● University Administration (ex-officio)
Duties/ Procedures:
The committee is required to pass an overall budget that outlines the major categories of expenditures. Reviews and votes on which technology fee proposals will get funded and for what amount.

1.13.2.2 Continuing Education Committee (See Section 1.16.2.2)

1.13.2.3 Compliance Committee (See Section 1.16.3.3)

1.13.2.4 Parking/Traffic Appeals Committee (See Section 1.16.3.6)

1.13.2.5 Parking Policy Committee (See Section 1.16.3.12)

Changes to Section of Manual